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bcminutes · 10 months ago

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2024 Minutes

Minutes: Bishop Committee Meeting

January 14, 2024 @ 12:25pm

Attendance: Ed and Bernadette Hamilton, Mary Carter, Camille Norman, Deacon Dan Dykstra, Stephanie Edison, Carla and Ron Parish, and Jean Christensen

Deacon Dan opened the meeting with prayer.

Motion was made to accept the November minutes as written and no corrections were made.

OLD BUSINESS:

Gym Floor: It was recommended, moved and seconded with final approval by the Bishop’s Committee to pay Sexton, Ron Parris, $5,500 to complete repairs on the gym floor. Ron will receive a deposit of $2,500. The contract includes cleaning the stage underneath, which has been completed; previous work of varnish will be removed and recovered, and other items listed in the contract including putting the planks down to replace the damaged wood, no wood putty, and put down the floor materials purchased. The fee will be split at $2,750 between St. George’s Church and St. George’s Community Center.

Mortar flaking will be addressed and Ron will be in charge. The price was quoted as $60 for four (4) large cans. It is a spray on product. This still needs to be addressed in our November meeting. Ron was not present, out of town, and no report was made.

Deacon Dan will talk to Rev. Matt Bradley about the Homeless Project. St. George’s is able to provide meal/s for the group. In discussions, the committee felt that we could provide meals. Further discussion is needed to determine the number of times we could make the meals available for the people and if it would be dinner, snack bag, or breakfast food.

New Business:

Deacon Dan suggested two new projects for St. George’s.

People in the Pews Project – Deacon Dan would compose a letter asking Episcopal Churches to send a person from their church to worship at St. Georges. It would be a one-time visit or more if the people desire to continue coming.

Braden Committee Prep – St George’s and others would watch the video on Anne Braden’s life as a group.

Coats and Blankets Project: Mary stated that Church of the Advent will start to send items of clothing to St. George’s. Angie Mills from St. John’s in Murray, KY will participate. St. John’s Youth group will visit Louisville to go out and take items to the Homeless with us in December. A date for this event has not been set.

The monthly financial report was presented as of October 31, 2023 by Deacon Dan. St. George’s Episcopal Church has total assets of $27,574.49; the Community Center has total assets of $6,311.41. Both accounts joined together show assets of $33,885.90 representing our total liability and equity. Again, the only sources of income for the Center are the monthly check from the Diocese and private donations.

Reminder/s: We may not receive a Bishop’s visitation this year as Bishop White is recovering from an eye problem. Our opportunity will be based on the Bishop’s recovery this year, 2024.

Monday, February 12, 2024 is the date set for our annual parish meeting. A virtual option will be available.

Meeting adjourned at 12:25 pm.

Respectfully submitted,

Bernadette Hamilton

Minutes: Bishop Committee Meeting

February 12, 2024 @ 5:15pm

Meeting opened with prayer from Deacon Dan.

Attendance: Ed and Bernadette Hamilton, Mary Carter, Camille Norman, Deacon Dan Dykstra, Stephanie Edison, Carla and Ron Parris, Pamela Burdine and Jean Christensen

Deacon Dan opened the meeting with prayer.

Motion was made to accept the January minutes as written and no corrections were made.

OLD BUSINESS:

Gym Floor: Ron reported that the gym floor will be completed by February 20, 2024. Pam reported that Dare to Care (DTC) has 3-4 pallets with product on them that are in the gym. Ron suggested that DTC use the archway to hold the pallets and products for customers. Ron stated that he has already cleaned the area. DTC can move everything as long as it is not in the middle of the gym floor. Ron will be there on Tuesday to discuss the setup with the delivery team from the main DTC office.

Mortar flacking: Ron stated that he has completed the mortar flacking.

Christmas Food Boxes: Mary reported that we supplied 75 Christmas food boxes to the community.

Leadership Conference: Begins March 2, 2024 in Bowling Green, KY. It is free. Please don’t forget to register if you are interested.

Open House Partnership: The Partnership will meet on March 17, 2024 at Christ Church Cathedral (CCC) at 10:30 am

Safe Guarding: Camille has not heard from Safe Guarding Committee. Two documents were sent to her iPhone pertaining to convention delegates and clergy. It includes children and adult safety guidelines. Rev. Witt Stodgill is in charge. Camille will make contact with the committee.

Church leaders and Bishop Committee reassignment: Leader positions and names were listed. Mary Carter, Warden called for resignations and people interested in any positions of leadership. Thus, Mary Carter remains Warden and Ron Parris is Jr. Warden and Sexton. Deacon Dan Dykstra is officially listed as Clerk for receiving correspondence for the church. Jean Christensen expressed an interest in working with DTC. Jean withdrew the discussion until the next meeting due to time.

All Saints Camp: Mary will get information on All St. Camping rules and regulations.

Computer for Finance Chair, Carla Parris: The computer given/used by Eldra Reeves, former title of bookkeeper was returned in an unusable condition. It wouldn’t boot up. The church needs to buy Carla a new laptop. It was motioned, seconded and approved to buy the new laptop.

Deacon Dan suggested two new projects for St. George’s:

Braden Committee Prep: On March 7, 2024, St George’s and others would watch the video on Anne Braden’s life as a group at CCC at 12 noon. Volunteer readers are needed.

The monthly financial report: The Bishop Marmion loan Balance is $676. It takes us to a zero balance when paid in full.

New Business:

Financial Considerations: 1) Convention fees will be paid by St., George’s Church for delegates and clergy. 2) All Saints Camp fees are part of the consideration and 3) “Garden in a Box.” If approved all three would be included in the budget.

The Budget Report for March will include the amounts spent for 2023. This is due to delays in meetings for Christmas, the weather and no major issues needing to be addressed during November, December and January. Deacon Dan will take all monthly income of receipts and checks to our accountant.

Balance for St. George’s as of Date: ___________________ is $_______________

Balance for the Community Center as of Date: _______________ is $___________

Mary will discuss the Parochial Report at the March meeting.

Community Center: St. George’s activities for 2023 were posted in the February minutes.

Upon Awakening an, AA Guided Meditation meets on Wednesday 10:30-11:30 under the leadership of Ron Parris, is in its 6th year. The “They Stopped in Time,” young people’s AA meeting now has six members and meets on Wednesday from 5:30-6:30pm.

Ron will drive the van for the Senior Citizens social group under the leadership of Stephanie Edison.

We are still on the list for Health Start “Baby Shower.” We have to wait until the gym floor is finished before it restarts.

Bonnie Barron is available for tax related work. She needs to clean the office space where she worked. She is now located in the public library. Ron is getting rid of the things that don’t belong in the room. There is a fee for tax filing.

Jean is working on mice control with cats, the Working Cats program. There are several considerations that need to be addressed before the project can begin. Pam is in agreement with acquiring the cats.

Cintax, a fire extinguisher company will relocate the fire extinguishers over the stove in the kitchen and make any other adjustments needed. Ron will work with them.

It was suggested that we come up with a flyer for the Center.

DTC will be partnering with Door Dash to provide delivery to individuals unable to pick up their box. It will include a box of fresh produce with the CSFP box. This is fabulous. Average Numbers of individuals served are listed as 60 families came to get produce weekly; 30 food boxes were provided each week and 95 commodity boxes were picked up each month.

A document needs to be drawn up to let the man next door know when he needs to leave our parking lot on the DTC side of the building.

Sacred Grounds group meets on February 28 from 6:30-7:30pm with Camille and Rev. Karl Rattan.

A special shout out to Stephanie Edison for the altar Banners she has created throughout the year. Your artistic talent is highly appreciated.

Reminder/s: We may not receive a Bishop’s visitation this year as Bishop White is recovering from an eye problem. Our opportunity will be based on the Bishop’s recovery this year, 2024.

Monday, March 11, 2024 is the date set for the next BC meeting.

Meeting adjourned at 6:23pm.

Respectfully submitted,

Bernadette Hamilton

Minutes: Bishop Committee Meeting

March 11, 2024 @ 5:15pm

Meeting opened with prayer from Deacon Dan.

Attendance: Ed and Bernadette Hamilton, Mary Carter, Deacon Dan Dykstra, and Jean Christensen

Prayer: Deacon Dan opened the meeting with prayer.

Reading of Minutes: Motion was made to accept the January minutes as written and no corrections were made.

OLD BUSINESS:

Gym Floor: After discussion, it was suggested that the gym floor needs at a minimum, two (2) more coats of the material used for sealing the floor, and a remover is still needed in some areas. The edges and front need to be repaired. We need to put down the tarps for DTC to continue moving products.

Homeless Project: Deacon Dan reported that the Homeless Project has been delayed until January 2025.

New Resident, Jupiter the Cat: Our cat is here. He is housed in the DTC refrigeration room. He is an adult male, five (5) years old, and fully vaccinated. When he is nervous, he hisses and bites. He has food needed for his transition in his cage, a smaller hut in the cage to sleep in with a blanket. He must be seen at least once a day and remain in his cage for two (2) weeks. At this time, Jean has taken responsibility for his care along with others. The main thing is not to let him out of the doors.

Open House Partnership: The Partnership will meet on March 17, 2024 at Christ Church Cathedral (CCC) at 10:30 am. St. George’s arrived for the morning worship service and stayed for the coffee hour afterwards. Other churches came after their service was complete. We had a good time eating and enjoying fellowship with our Episcopal brothers and sisters.

Parochial Report: Warden Mary is waiting on the pin number needed to finish the report.

Safe Guarding: Camille connected with the Safe Guarding Committee. Two documents were sent to her iPhone pertaining to convention delegates and clergy. It includes children and adult safety guidelines. Rev. Witt Stodgill is in charge. Camille will make contact with the committee. A link was sent by Camille to get us started. I have completed the Ministry section. I was able to print my certificate.

New Business: The Budget Report for March will include the amounts spent for 2023. This is due to delays in meetings for Christmas, the weather and no major issues needing to be addressed during November, December and January. Deacon Dan will take all monthly income of receipts and checks to our accountant.

Balance for St. George’s as of Date: ___________________ is $________________________

Balance for the Community Center as of Date: _______________ is $____________________

Holy Saturday: It will be held at 12 noon at St. George’s Episcopal Church. Everything will be in black.

Dare to Care: DTC needs to contact the main office for oil change locations for the delivery truck. The truck now has its new license tags. Mary is writing a letter to our neighbor next door. He parks in our van area space. The space is only available to him when we are not using the area.

Leadership Positions: Ron Parris has been asked and accepted to function in the capacity of Program Director for the Community Center. Because we are not a full parish, he cannot use the title of junior warden. Brother Ron is excellent in his role as a director or securing and recognizing program needs of the St. George Community. However, he is still the sexton for the church and a van driver. An official vote was called by Warden Mary Carter and the vote was a unanimous YES.

Jean Christensen has been asked and accepted the position as Event Coordinator and will maintain the calendar and remain in the position of directing church members as to refreshments needed for events. Any request for us of the facilities by outsides persons should go to Jean. She will discuss with Ron and Mary for availability and if the event is appropriate for the church space. This includes the church and the center. An official vote was called by Warden Mary Carter and the vote was a unanimous YES. Both of the above positions are voluntary and will meet with Mary Carter in her office in the Tachau House which will be cleaned and shared by all three.

Notes: People can get married in the church but it must be an Episcopal Priest and they must go thru counseling.

If you are interested in the Resolution for Forestry Treatment that happened in 2018, please talk to Camille.

Carla Parris has purchased the new laptop for recording records and paying bills.

Reminder/s: We may not receive a Bishop’s visitation this year as Bishop White is recovering from an eye problem. Our opportunity will be based on the Bishop’s recovery this year, 2024.

Monday, April 8, 2024 is the date set for our next parish meeting. Meeting adjourned at 5:57pm. Respectfully submitted, Bernadette Hamilton

Minutes: Bishop Committee Meeting

April 15, 2024 @ 5:05pm

Meeting opened with prayer from Deacon Dan.

Attendance: Ed and Bernadette Hamilton, Pamela Burdine via video, Mary Carter, Deacon Dan Dykstra, Stephanie Edison, Carla and Ron Parris, Jean Christensen and Camille Norman

Prayer: Deacon Dan opened the meeting with prayer.

Reading of Minutes: Motion was made to accept the March minutes as written with corrections.

OLD BUSINESS:

Gym Floor: After discussion, it was suggested that the gym floor needs at a minimum, two (2) more coats of the material used for sealing the floor. We have material available. The edges of the floor will not be repaired. Tarp will be used on the floor and the possibility of bunching needs to be monitored as Dare to Care moves products. Maybe the pallets can be used as anchors.

Open House Partnership @ St. George’s on April 28, 2024: We anticipate about 50 people to attend. We will serve fruit salad and cake; sandwiches from Subway (tuna, ham, roast beef, & turkey); cheese tray & crackers; vegetables & dip; coffee & tea; chips & country time tea and drinks. Rev. Tom Price from OMS will provide the sermon and communion for this event.

Parochial Report: Warden Mary is waiting on the pin number needed to finish the report.

EPISCOPAL GENERAL CONVENTION: June 22-28, 2024. Bernadette Hamilton is replacing Bonnie Barron as liaison contact person. A Revival will be held on June 22 at the YUM Center from 7pm – 9pm. There is a link to register as a volunteer. The convention is free and open to the public. To volunteer for the 81st GC of the Episcopal Church, contact Amy Spicer, email address - [email protected].

Safe Guarding: Camille provided the following sections that need to be taken by Bishop Committee members on the Praesiduim Programmed testing – Safeguarding God’s People: Preventing Sexual Exploitation in Communities of Faith for Ministries. As you finish each section, print your certificate for your records.

The sections are listed below, 10 inclusive, and work at your own pace:

Intro & Theological Background

Organizational Rules & Policies

Healthy Boundaries

Inclusion

Duty to Report

Power & Relationships

Abuse & Neglect

Pastoral Relationships

Preventing Sexual Harassment (for managers & supervisors) Senior & Junior Warden

Bullying

New Business:

This Budget Report for April will include the amounts spent for January 2024. Deacon Dan will take all monthly income of receipts and checks to our accountant. We run two months behind due to statement arrival dates. Therefore, February balances will be reported in the May minutes.

Balance for St. George’s as of Date: January 31, 2024 was $26,270.69

Balance for the Community Center as of Date: January 31, 2024 was $3,748.21

Dare to Care (need a report on this): DTC needs to contact the main office for oil change locations for the delivery truck. The truck now has its new license tags. Mary is writing a letter to our neighbor next door. He parks in our van area space. The space is only available to him, the neighbor, when we are not using the area.

Racial Healing Commission: Planning a pilgrimage to Montgomery/Selma, Alabama on September 25-28, 2024.

Program Planning/s:

A. Stephanie Edison is inviting St. George members and OMS members to participate in a recognition day for senior members of both churches.

B. St. George’s will reach a 100 year Anniversary in 2024. We need to form a committee as to what we can or want to do in recognition of this event.

Notes: Ron will view and select exercise equipment from Hester’s Family Fitness, his contact is Delinda Hester. We need to have space to store and use the equipment that we select.

Monday, May 13, 2024 is the date set for our next parish meeting. A virtual option will be available.

Meeting adjourned at 6:15pm.

Respectfully submitted,

Bernadette Hamilton

Minutes: Bishop Committee Meeting

June 10, 2024 at 5:15PM

Attendance: Mary Carter, Deacon Dan Dykstra, Stephanie Edison, Carla and Ron Parris, and Camille Norman

Prayer: Deacon Dan opened the meeting with prayer.

Reading of Minutes: Motion was made to accept the April minutes as written.

OLD BUSINESS:

EPISCOPAL GENERAL CONVENTION: June 22-28, 2024. Bernadette Hamilton has replaced Bonnie Barron as liaison contact person. A Revival will be held on June 22 at the YUM Center from 7pm – 9pm. There is a link to register as a volunteer. To volunteer for the 81st GC of the Episcopal Church, contact Amy Spicer, email address - [email protected].

Women’s Recognition Event: Stephanie is leading this project that will involve the women of both St. George’s and OMS. Dialog continues between the women at both churches.

100 Year Anniversary Event: BC decided on September 2, (tentative) Labor Day, to hold an event to both celebrate the community center and to reunite people who used it in the past. Cam will find out how to get information to our council representative to advertise the event, Stephanie will contact Astrojunk to ascertain costs to rent cotton candy and snow cone machines, and Mary will look into block party possibilities.

Dare to Care: Mary spoke of important forms in need of completion to continue DTC distribution through our community center. She has them complete and will get Lisa and Pamela to sign off on them 6-11-2024.

Mission Funding: Committee discussed monetary needs. The following was approved:

2025: Community Center $30,000. This is up from $25,000 in 2024

2025: Church $10,000. This is up from $9,000 in 2024

Laundry Love: Mary described how it works. Mary has vouchers that she gives out each month.

Fire Inspection: Inspector Sarah Norton was unable to get into the building when she came to inspect. She will return on 6-19-2024. Mary and Ron say we will be in compliance when she visits.

Garden in a Box: Plans for this were tabled.

Parking Space: Mary has spoken with Maurice, next door, about not parking in our space in front of the community center on days when we need it. Mary said Sunday parking there occurs and she puts a note on the cars to tell folks not to park there in the future.

New Business:

Loft Use: Ron asked if he could designate the loft for recovery youth use. The number of recovery folks is increasing (ranges from 3-15) and he would like a place for them to meet and socialize, etc. A vote was taken and unanimous approval was given. Deacon Dan said pilgrims coming for the convention will be here on the afternoons of June 24,25, and maybe 26th to clean the loft and trim trees in the back of the church.

Woodcock Foundation Grant: Ron has applied for the scholarship.

Concrete: Mary asked for $ (around $150) to complete concrete work needed in the front of the church and community center. Committee approved her request.

Tree Issue: Deacon Dan said a neighbor would like help clearing a tree limb that stretches from our tree onto his roof. Deacon Dan told the neighbor he would advise our sexton. We have no liability regarding this limb as to the law. Ron will see what, if anything, we might be able to do to help.

Balance for the Church as of Date: April 30, 2024 was $22,193.32

Balance for the Community Center as of Date: April 30, 2024 was $3,116.11

Monday, July 8, 2024 is the date set for our next BC meeting.

Meeting adjourned at 6:15pm.

Respectfully submitted,

Deacon Dan

Minutes: Bishop Committee Meeting

July 9, 2024 @ 5:30pm

Attendance: Ed and Bernadette Hamilton, Mary Carter, Deacon Dan Dykstra, Carla and Ron Parris, Jean Christensen and Camille Norman

Prayer: Deacon Dan opened the meeting with prayer.

Reading of Minutes: Motion was made to accept the June minutes as written with corrections.

OLD BUSINESS:

Parochial Report: Warden Mary stated that the report was filed on time.

Mission Funding: Warden Mary reported tha she requested $30,000 for the Community Center, $5,000 more than last year and $10,00 for the church, $5,000 increase from last year.

EPISCOPAL GENERAL CONVENTION: June 22-28, 2024. Bonnie Barron remained as liaison contact person for the convention. She was not present to make her report. Mary stated that Bonnie assisted in directing visitors to their locations.

Ann Braden literature was available out our booth. Ron feels he made good network contacts/relationships

Safe Guarding: Camille provided the following sections that need to be taken by Bishop Committee members on the Praesiduim Programmed testing – Safeguarding God’s People: Preventing Sexual Exploitation in Communities of Faith for Ministries. She reminded us of the sections and the need to print your certificate As you finish each section, print your certificate for your records.

The sections are listed below, 10 inclusive, and work at your own pace:

Intro & Theological Background

Organizational Rules & Policies

Healthy Boundaries

Inclusion

Duty to Report

Power & Relationships

Abuse & Neglect

Pastoral Relationships

Preventing Sexual Harassment (for managers & supervisors) Senior & Junior Warden

Bullying

Wesbsite for the above is Praesidiumacademy.com

Website: General for the general convention events is General Convention.org

Church Anniversary: The 100 year anniversary will be postponed until 2025. The cost of an Astrojump for the children will be investigated as well as a cotton candy machine, party house and other details.

New Business:

This Budget Report for July will include the amounts spent for May 2024. Deacon Dan is delivering the packet to the bookkeeper.

Balance for St. George’s as of Date: May 2024 was $22,193.32

Balance for the Community Center as of Date: May 2024 was $3,716.11

The Rev. Shawn Rowe is the new Bishop. He will be installed in October or November. The installation will be on line.

Program Planning/s:

A. Stephanie Edison is inviting St. George members and OMS members to participate in a recognition day for senior members of both churches.

B. St. George’s will reach a 100 year Anniversary in 2024. We need to form a committee as to what we can or want to do in recognition of this event. This event is postponed until 2025> Members will work on things that need to be done.

C. Norton Hospital Pastoral Care Department has inquired about using our facility as a possible meeting place.

D. The Goodwill Opportunity Center is now open. It has different services available to community people (a barber shop, dental clinic, Park Community Credit Union, community cafeteria, Black Coffee, Volunteers of America and YMCA Child care to name a few).

E. Laundry Love did not honor vouchers. Rev. Jason needs to make the contact to approve vouchers. People were turned away. . Old clothing in the Dare to Care office will be bagged and put in the trash.

F. Fire Inspector was here on June 25 and will send a written report to the church. Major changes need to be made including fixing the basement door. It will not close at top and the bottom. The door is located at the bottom of the stairs leading to the basement. We need a list for all the fire extinguishers located in the church buildings.

G. Wilmon Plumbing is inspecting the back flow and reports back to the city. They will bill the church for this service.

Monday, August 9, 2024 is the date set for our next parish meeting. A virtual option will be available.

Meeting adjourned at 6:25pm. Respectfully submitted, Bernadette Hamilton

Minutes: Bishop Committee Meeting

August 19, 2024 @ 5:30pm

Attendance: Ed and Bernadette Hamilton, Mary Carter, Deacon Dan Dykstra, Carla and Ron Parris, Jean Christensen, Stephanie Edison, Pamela Burdine and Camille Norman

Prayer: Deacon Dan opened the meeting with prayer.

Reading of Minutes: Motion was made to accept the July minutes as written with corrections.

OLD BUSINESS:

Clothes Closet: Old clothing in the Dare to Care office will be bagged and put in the trash. Jean will go thru the clothes closet to see if any clothing can be saved. The clothes can be put on the DTC tables. There are 12 large containers to go thru. The suggestion was made to put out a box on Tuesday and Thursday when DTC is open.

Safe Guarding: Camille provided the following sections that need to be taken by Bishop Committee members on the Praesiduim Programmed testing – Safeguarding God’s People: Preventing Sexual Exploitation in Communities of Faith for Ministries. She reminded us of the sections and the need to print your certificate. As you finish each section, print your certificate for your records.

The sections are listed below, 10 inclusive, and work at your own pace:

Intro & Theological Background Organizational Rules & Policies

Healthy Boundaries Inclusion

Duty to Report Power & Relationships

Abuse & Neglect Pastoral Relationships

Preventing Sexual Harassment (for managers & supervisors) Senior & Junior Warden

Bullying

Website for the above is Praesidiumacademy.com

Church Anniversary: The 100 year anniversary will be postponed until the first Saturday on September 6, 2025. It will be combined with the September Fun Fair. We need to notify past members and include the Urban Partnership churches to participate in the centennial celebration. Mary will work with Pleasant View Baptist Church to avoid conflicts of events. The cost of an Astrojump for the children will be investigated as well as a cotton candy machine, party house and other details.

Deacon Dan will continue to deliver deposit/cancelled checks and receipts of paid bills to the bookkeeper.

Stephanie Edison is inviting St. George members and OMS members to participate in a Senior Recognition day for members of both churches.

The Goodwill Opportunity Center is now open. It has different services available to community people (a barber shop, dental clinic, Park Community Credit Union, community cafeteria, Blak Koffee, Volunteers of America and YMCA Child care to name a few).

Laundry Love did not honor vouchers. Rev. Jason needs to make the contact to approve vouchers. People were turned away. Rev. Jason has not contacted Mary. They are honoring vouchers for only “one” person per day.

NEW BUSINESS:

Mary reported that Baptisms will be coming in 2024.

Dare to Care includes Door Dash and Walmart (Bashford Manor location) is giving extra food. Door Dash delivers the commodity boxes from St. George’s to seniors that do not have transportation. There are 150 seniors registered for the program. Door Dash delivers the boxes on Thursday to 50 people. This is a Ford Foundation Grant.

Mary reported that we have paid off the Bishop Committee Loan of $10,000. She will call Brian to send us our receipt of payment. She also stated that the Congregation Leadership Report will be turned in to the Diocese. We need to do this to be seated at the convention.

The Church Bank account was hacked. The bank was responsible. Therefore, we have no June or July reports on finances. The money was replaced by the bank.

Mary informed us that Mr. Charlie Dingle will do the concrete work outside DTC.

The Fire Inspection representative, Sgt. Norton, came out to check the system/extinguishers. Mary has contacted the person in charge. The back flow systems have been turned over to Wilman Plumbing. The sprinkler system needs to be updated and Midwest Sprinkler Co. is/will do the repairs.

Camille Norman and Deacon Dan will review the Financial Report for 2023.

ADDITIONAL ISSUES:

We have completed the bookkeeping, purchased a small safe for collection, and will establish and rotate responsibility for two people to count the money. These individuals cannot be part of the bookkeeping process. Deacon Dan will continue to work with the bookkeeper to label accounts.

A Reparations Committee has been established by the Diocese after the general convention.

The community Center air conditioning is working. Sterling Heating fixed it. The units are cleaned and the back yard has been chopped. Ron will research the budget for a privacy fence between neighbors and the Tachau House. Ron will price materials and get back to the committee. We must have a lock (people can’t get in but people can get out).

Edison construction will be picking up their ladder from two (2) years ago.

There is a woman sleeping on the front steps of the church and the grass where the van is parked. The question was asked if there was anything we could. It was reported that she is mentally ill. Seven Counties and be called for a crisis situation.

New Business:

Ron Parrish is now a delegate at large for YPAA, Young People Alcohol Anonymous, a youth group. He has earned the right to vote with this status.

Fire Inspector was here on June 25 and will send a written report to the church. Major changes need to be made including fixing the basement door. It will not close at top and the bottom. The door is located at the bottom of the stairs leading to the basement. We need a list for all the fire extinguishers located in the church buildings. We need to replace the painted sprinkler head in the basement stairwell.

Wilmon Plumbing is inspecting the back flow and reports back to the city. They will bill the church for this service.

Monday, September 9, 2024 is the date set for our next parish meeting. A virtual option will be available.

Meeting adjourned at 6:30 pm.

Respectfully submitted,

Bernadette Hamilton

Minutes: Bishop Committee Meeting

September 15, 2024 @ 5:00pm

Attendance: Ed and Bernadette Hamilton, Mary Carter, Deacon Dan Dykstra, Carla and Ron Parris, Stephanie Edison, Jean Christensen and Camille Norman by zoom,

Prayer: Deacon Dan opened the meeting with prayer.

Reading of Minutes: Motion was made to accept the August minutes as written with corrections.

OLD BUSINESS:

Ron shared information collected at the convention on Recovery and other topics that included pamphlets and pictures. Time will be designated for him to present these items during church in October. A discussion was had on the flow of service for visitors in order for them to keep pace with the members during worship. It was suggested that a television screen can be used to show visitors how the service flows.

Jean and Camille discussed the clothing in the Clothes Closet. It will be separated as requested by Calvary Church for distribution. Mary and Ron will make sure the clothes get to Calvary after a date and time has been set.

Our banking situation is stable after being hacked. The bank replaced the money.

The Goodwill Opportunity Center will include a barber shop, dental clinic, Park Community Credit Union, community cafeteria, the Blak Koffee location, Volunteers of America and YMCA Child Care. They will have an unveiling on October 26 from 11am until 4pm

Safe Guarding: Camille provided the following sections that need to be taken by Bishop Committee members on the Praesiduim Programmed testing – Safeguarding God’s People: Preventing Sexual Exploitation in Communities of Faith for Ministries. She reminded us of the sections and the need to print your certificate as you finish each section, print your certificate for your records.

The sections are listed below, 10 inclusive, and work at your own pace:

Intro & Theological Background Organizational Rules & Policies

Healthy Boundaries Inclusion

Duty to Report Power & Relationships

Abuse & Neglect Pastoral Relationships

Preventing Sexual Harassment (for managers & supervisors) Senior & Junior Warden

Bullying

Website for the above is Praesidiumacademy.com

Program Planning/s:

Stephanie Edison is inviting St. George members and OMS members to participate in a recognition day for senior members of both churches.

We are still waiting to hear back from the Fire Inspector. She was here on June 25 and will send a written report to the church. Major changes need to be made including fixing the basement door. It will not close at top and the bottom. The door is located at the bottom of the stairs leading to the basement. We need a list for all the fire extinguishers located in the church buildings.

Laundry Love is working again. Vouchers will be available. We have 15. Canon Jason is looking for donations. Our vouchers are good thru December 2024/

We have paid off the Bishop Committee Loan of $10,000. Mary will call Brian to check on the receipt of payment that needs to be a part of our bookkeeping records.

Deacon Dan and Camille Norman reviewed the Financial Report for 2023 and it passed.

NEW BUSINESS:

The Dare to Care office is dealing with the smell of possibly a dead rodent thanks to Jupiter. Jupiter is doing his job. One of the freezers has broken and food and meat will rot. The thawed meat has been removed and thrown away. The freezer will be removed from the premises.

St. Luke’s Episcopal Church in Anchorage will be the location for the Diocesan Convention on November 8, 2024. Bernadette Hamilton agreed to be the delegate and Stephanie Edison will be the alternate.

Monday, October 14, 2024 is the date set for our next parish meeting. A virtual option will be available.

Meeting adjourned at 6:25pm.

Respectfully submitted,

Bernadette Hamilton

Minutes: Bishop Committee Meeting

October 21, 2024 @ 5:30pm

Attendance: Ed (zoom) and Bernadette Hamilton, Mary Carter, Deacon Dan Dykstra, Carla and Ron Parris, Stephanie Edison and Camille Norman by zoom,

Prayer: Deacon Dan opened the meeting with prayer.

Reading of Minutes: Motion was made to accept the September minutes as written with corrections, there were none.

OLD BUSINESS:

Clothing in the Clothes Closet has been boxed and is ready to go to First Unitarian Church. It was completed by Jean, Camille and Ron.

The fire marshal has not given us a time/date when she will return. Centas, fire extinguisher company, reported that our equipment needs to be updated. Ron will check the fire extinguishers and exit signs upstairs and downstairs. Ron reported that we need three (3) fire extinguishers upgraded. Midwest, the sprinkler system company, will come back on November 7, 2024 at 10am to check our system. We also need two (2) industrial furnace filters for the future.

We have paid off the Bishop Committee Loan of $10,000. Brian wants us to wait until he reconciles the bank accounts for the Diocese before he provides St. George with a payoff information and/or refund from the Diocese.

All convention documents have been submitted to the Diocese. St. Luke’s Episcopal Church in Anchorage will be the location for the Diocesan Convention on November 8, 2024. Bernadette Hamilton agreed to be the delegate and Stephanie Edison will be the alternate.

NEW BUSINESS:

Deacon Dan will provide us with upcoming repast information and memorial services for Kenneth Price, Jr., grandson of Shirley Crowe.

Deacon Dan is working on printed information for St. George’s Community Center. This info will be shared with the public.

A new group is interested in using the Tachau space: Dwight Taylor of Urban Development Institute for Entrepreneurship wants to have classes of 5-6 people at one time. Mary suggested that he could share space upstairs. It is a business incubator for people wanting to start businesses. Mary will invite him to church to explain his business.

Stephanie Edison, a member on the Endowment Committee, reported that Rev. Horton has been hired by the Diocese Endowment Committee to help churches with evangelism. At this time, he has been assigned to Our Merciful Savior and St. George’s Episcopal Churches. She will invite him to a designated Bishop’s Committee meeting to explain and answer questions.

Ron Parris reported on unity in the community. He wants the church to put in a fence extension to keep human waste off the church property. He would like the fence to extend from the front of the Tachau House to the end of the building and alley. Ron will get estimates. Mary will check on emergency funds at the Diocese. Any lock must not let people in, but people inside must be able to get out.

The van insurance cards have been updated.

Monday, November 11, 2024 @ 5pm is the date and time set for our next parish meeting. A virtual option will be available.

Meeting adjourned at 6:25pm.

Respectfully submitted,

Bernadette Hamilton

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