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coquelicoq · 1 month ago

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how to write a sympathy card

so someone you know recently lost a loved one and you would like to extend your sympathy, but you have no idea what to say. here are some ideas to get the juices flowing. i did not even try to keep this short, so i've broken it up into four sections: general advice, what to include, some example cards i've written, and takeaways.

general advice

first, if you're reading this i'll assume that you have decided to express your sympathy in some way and just don't know how. the thing about doing this is it will always feel inadequate. it will often feel very awkward. you may be worried that everything you say sounds weirdly insincere even if it isn't. i'm here to tell you that that is all okay and normal and to be expected. i've written a lot of sympathy cards and afterwards i've never been like "wow, i nailed it!" and yet i've gotten a lot of comments from people thanking me for showing up even when all i did was send a measly insufficient card, because most people don't do that. it will mean something to the person that you did it at all, even if it's not perfect.

should you send your sympathy in a card or some other method? if you never send mail, if you don't have their address, if you don't even own stamps, maybe sending a card is not for you. but everything below also applies to an email you could send. i personally prefer a card because i like the physicality; it's something they can keep and look at later if they want to, and it's a way of showing a small amount of deliberation and care (i went to the store and picked this out; i sat down and handwrote this). more importantly, i feel like there's less pressure to respond to a card than an email, and a phone call can be overwhelming to someone who is already dealing with a lot of shit, while a card is just there whenever they feel up to looking at it. but that is entirely my own perspective; there are differences culturally as well as personally. you should do what makes sense for you.

do think about what you're trying to accomplish by sending this card. you may not be able to make things better, but you are certainly trying not to make things harder. one example of this might be: if your friend has just lost her mother, you might have a lot of complicated feelings about this that aren't really about your friend or her mother specifically (you also have a mother!), and that's natural and okay, but those feelings would perhaps be best to share with other friends of yours who didn't just lose their mother. another example: it's okay to be worried about your friend and how they're doing, but try not to imply that they owe you updates or that they're causing you a lot of stress by not keeping you in the loop. (of course, if they are instead sharing more with you than you can handle, it's important to set boundaries around that! though probably not through the mechanism of a sympathy card.)

it is okay to keep it really short and generic. again, i think just the act of thinking to get a card, getting a card, writing something in it, and mailing it already means something regardless of what is written in it. if you feel overwhelmed trying to figure out what to say, it is okay to keep it to "I'm thinking of you in this difficult time. I'm so sorry for your loss." i also sometimes add "I don't know what to say, except that [I'm thinking of you, etc.]."

one thing i've learned that makes this harder is that you cannot assume you know how anyone else feels. you may be thinking, "i also lost a parent, so i know how it feels," but you only know how you felt about it. there are infinite ways to feel about losing someone, including:

sadness for the deceased, that their life is over

sadness for themself, that the deceased is gone

sadness for the other people who lost the deceased

fear of their own mortality

fear of dying in the same way

fear of how their life is going to change without the deceased

relief that the deceased is no longer suffering

relief that their caretaking duties are over

relief that the deceased can no longer mistreat them

anger at the deceased for dying or for not doing something before they died

anger at god

anger at others/self for contributing to their death or not saving them

overwhelm from all the logistical things there are to deal with when someone dies

overwhelm from all the emotions

confusion at their own reaction

guilt for outliving the deceased

guilt for not feeling sadder or for feeling other things in addition to sadness (or for being numb/in shock)

this is an incomplete list!!!

i try not to project onto my friend or put words in their mouth, because it can be very isolating to be told how other people think you should feel if that's not exactly how you feel. because you're sending them a sympathy card, there is some baseline assumption that there is something to feel sympathy about. but beyond that i try to be careful not to get super specific about how "you must be feeling" or how hard "this must be". generally i try to avoid the word "must" because it implies that there is a certain way this is supposed to go, when there isn't.

if i know that they are struggling in some way but haven't talked to them much about it, i personally usually feel okay saying "Loss is hard" or "It's hard to lose someone", which might seem similar to "This must be hard", but avoids the word "must" and the direct reference to their situation ("loss" in general vs. "the particular instance of loss you are experiencing"). if i don't know much at all about how they're doing, i might say "Loss can be hard", which presumes even less, or i might not directly mention the difficulty of loss at all.

but also, it's okay to be more specific and personalized if you have been in contact with your friend as they've been processing the situation. it's good to acknowledge specific feelings that they've told you about, but try to also leave room for other feelings and/or ways their feelings might have changed.

what to include

here are some categories of sentiments you may want to include (all optional!):

thinking of you: even though it's kind of self-evident that you're thinking about them, this is something that is always appropriate to say and always nice to hear. examples: You're in my thoughts. I'm thinking of you often.

wishing you comfort/support: comfort and support are very safe things to wish somebody because they don't assume anything very specific about how they're feeling, and they express care for their wellbeing without putting pressure on them to be fine. I hope you can find moments of comfort in the coming days. I hope you're feeling supported by friends and family.

sorry for your loss: this is one of those things everyone knows is a stock phrase, but it's the kind of stock phrase that imo actually communicates something, so i do generally use it. I'm so sorry for your loss.

my heart goes out to you: this stock phrase is a little iffier, meaning it can be kind of a toss-up on whether or not it will sound insincere. it might depend on how close you are to the person. use your discretion. again, even things that sound insincere to you can still mean a lot to the recipient. My heart goes out to you. My heart is with you.

i'm here for you: offer logistical and/or emotional support if you want to and if you're reasonably sure that you could provide it. if you're able to be specific, that can be very helpful; one thing that can be overwhelming in the aftermath of a loss is dealing with lots of people wanting to help and having to come up with ways for them to do that. Please reach out anytime if it would help to talk about it. If you ever need to be distracted, I'm good at that! I'd love to bring over some food/help out with chores and errands; I'll text you to see if that would be helpful and not disruptive.

prayers: if you and the recipient are both religious/spiritual and it feels right to say, you could say "I'm keeping you in my prayers" or similar, in addition to or in lieu of "I'm thinking of you." if you are religious but the recipient isn't (or you're not sure if they are), i suggest not saying this, but use your judgment. some people don't mind hearing that someone is praying for them even if they don't believe in prayer and may in fact expect you to say it if you are known as someone who often expresses care through prayer, but for others, this can be actively offensive. i would say when in doubt, stick to "thoughts" instead of "prayers". You're in my prayers. I'm praying for you.

there are many ways to grieve: this one is harder to describe, but i like to include something that validates whatever the recipient may be feeling, despite not knowing how the recipient is feeling. the downside of a card is that it's not in real time, so you really have no way of knowing how your friend is feeling when they read it, even if you talked to them previously and know how they were feeling during that conversation. so i like to, in addition to not assuming any particular emotions, make space for the fact that their emotions may be shifting in ways that are confusing or distressing. but you have to be kind of vague about it, because you don't even know if that's happening. I hope you have the space to grieve in whatever way you need to/is meaningful for you. I hope you're getting through this time in whatever way is best for you.

you may want to express your own grief over the loss of this person, if you knew them. i think this can be comforting for the recipient to hear, but i suggest keeping it brief and not overwrought. the last thing you want is for your friend to feel they have to manage your emotions in addition to their own. if you can, do the below instead of or in addition to this.

now i will share my LIFE HACK!! for the very best thing to put in a sympathy card. this will not always be possible, because it relies upon a) you yourself having a relationship with the deceased (which is not always the case) and b) you being able to remember things (which i often cannot, especially when i'm sad). but if you can, i highly suggest something along the lines of the following.

say what you will remember the deceased for. (I will remember them for their wry sense of humor. I will remember them as a compassionate/driven/curious person.)

give an example of a memory you have of them in which they exemplified that characteristic.

if you can't do both, it's also good to do just one and not the other. if you have a favorite memory but it's too hard to think of adjectives to attribute to them, just share the memory. if you tend to think of them as [positive adjective] but no specific evidence is coming to mind, that's okay, this isn't a debate. in general it is comforting to people to know that they are not the only ones who will remember their lost loved one.

example cards

i will now give some examples of cards i've written. these all feel really awkward and inadequate to me, and you can see i didn't always stick to my own advice! but they were all deeply appreciated.

[to my coworker. i didn't have much detail except knowing her dad had been in the hospital a lot, and she was sad that he died]

I was so sorry to hear about your father. It seems like the last few years have been hard on your family, and loss is especially hard. I hope you are able to take the time you need to be with your family and cherish your memories of him together.

[to my friend's mother after the passing of her husband. i knew from talking to my friend that her mom was struggling especially with outliving him, because she was sick and had expected for a long time to die before him]

I'm thinking about you and [friend's name] a lot. I'm so sorry for your loss. Losing someone is so hard. Adjusting to their absence is, too. I hope that you're finding moment of comfort and feeling supported by friends and family. He will be missed. I will remember him for his wry sense of humor; I still have a "card" from him on my fridge (he cut out a sample "thank you" card greeting that said "The smallest good deed is better than the grandest intention" from a list of things to write in different kinds of cards (a sample message for a "Get Well Soon" card was on the back, crossed out) and simply added my name at the top and his name at the bottom. It's one of my favorite pieces of mail I've ever received and it's been on my fridge for many years). I am so sorry that he's gone. You are in my thoughts and my heart goes out to you.

[to my close friend and her husband i don't know as well, after a late-term abortion for a baby they had been very excited to raise. in this case i knew some of my friend's feelings, but not her husband's, and while i knew that many things about the pregnancy had been hard (lots of waiting for test results about the viability of the fetus, for one thing), i didn't want to imply that the decision to abort was hard, because my friend said it wasn't]

I'm thinking of you both lots. I'm so sorry for the loss of your baby. It sounds like it's been a difficult and fraught process, and I hope you're getting space and time to grieve and to come to terms with the loss. I hope you're getting whatever kind of support you need. If there's anything I can do to help, whether logistical or emotional, please let me know. I would love to be of service to you. I wish I knew what to say. You've just had such a fantastically shitty year. I do believe that things will get lighter for you both, and I hope that happens soon. Take care, and know you are cherished.

[to my grandmother after the loss of her estranged brother, when i was extremely unsure how she was feeling about it and had my own complicated emotions]

I just wanted to send you a card to say I'm thinking of you. Mom let me know about Uncle [name]. I know things had been strained for many years and I haven't seen him in a long time, but I'm sorry to hear that he's passed. I hope that you and [grandmother's sister] are able to reminisce in whatever way feels appropriate and meaningful to you. I'm not sure what else to say, other than I'm thinking of you, I love you, and I'm sorry. It was really nice to see you at [family member's] graduation the other day. The next time we're together, I look forward to giving you such a big hug! I feel very lucky to be your granddaughter and to have you in my life.

[to my grandmother after the loss of my 38yo cousin, which was hitting me really hard]

I don't know what to say, but I just wanted to tell you that my heart goes out to you and that I'm thinking of you, and [cousin], and [uncle], and [father], every day. It's so hard to lose someone, and I'm so sorry for your loss. My grief is a strange animal that sneaks up on me at the strangest times. I hope you are finding moments of comfort and feeling supported by friends and family. I'm looking forward to the day when I can hug you in person.

[to my close friend on the loss of her father after a long illness. she had been leaning on me for support, as another person who has lost someone after a long illness]

I'm thinking about you lots. I hope you're getting through this time in whatever way is best for you. Loss is hard even when you know it's coming and even when you get to say goodbye. I hope you are finding comfort and feeling how loved you are. He was a special person, and I'm so sorry he's left you. I know part of him will live on in you and the other people who learned from and admired him. It's still so hard to lose him, and grief is a strange animal. Take care. Reach out anytime. I love you so much.

takeaways

it will probably feel inadequate to you, but chances are it will still be appreciated.

remember that though you may not be able to make things better, you are trying not to make things harder.

it is okay to keep it really short and generic.

you cannot assume you know how anyone else feels. there are many ways to grieve. that said, it's nice to acknowledge any specific feelings your friend has expressed to you, while also leaving room for other feelings you may not know about.

if you want to offer support, it can help a lot to be specific in how you are able and willing to help.

it is usually comforting to people to know that they are not the only ones who will remember their lost loved one.

even if you do it awkwardly, just the act of reaching out is meaningful! people don't know you're thinking about them unless you tell them.

and remember to take care of yourself, too! watching friends lose loved ones can be hard for you as well for a variety of reasons. reach out to other friends for support when you need it.

#grief #support #cards #my posts #long post #unfortunately this has been very relevant this year #i dug this out of drafts because a friend just lost her mom after losing her dad earlier this year. and then her unborn child #what a shitty year she has had. what do you even say? well past me had some advice about this

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