#sharepoint management

[ameliakeli]

Why Choose CloudFuze Over SharePoint Migration Manager?

[bizsolution]

Optimize your quality processes with a comprehensive Quality Management Solution built on SharePoint. Manage compliance, improve efficiency, and ensure consistent quality control across your organization.

[thewingedwolf]

one goofy ass thing i like about my job is we all really like having staff feedback after programs (like after in service, after summer reading, etc) because it just makes it easier to make it actually helpful and easier next time around and that’s all we want right, like PERSONALLY i don’t want to be anxious about a program and dreading it all year, which means i get to do what i Love which is offer my opinion constructively so i can be like “i think some people just don’t understand paylocity, it is a little confusing & for them, going through that app is this scary time sink so they don’t open it ever.” and no one is taking it personally because five other people wrote in “beanstack scares me” and “i’m not using teams” and we can just adjust our expectations of our older coworkers instead of writing people up for it akskd.

[contractandpolicymanagement]

Your organization has made a significant investment in Microsoft 365 SharePoint. Making the most out of your organization’s SharePoint IT ecosystem can be highly useful when it comes to managing your contract management processes. Although SharePoint provides some functionality in dealing with contract management, it does not fully encompass the wants and needs of contract managers and legal departments.

[realitytechblog]

SharePoint Online Records Management is a feature of Microsoft's cloud-based platform designed to help organizations efficiently manage and govern their records and information. It enables users to classify, retain, and dispose of documents and data in compliance with regulatory requirements and organizational policies. With tools for automated retention schedules, document lifecycle management, and audit trails, SharePoint Online ensures that important records are preserved, easily accessible, and securely disposed of when no longer needed, thereby supporting robust information governance and compliance.

[evajansen01]

Is an Enterprise Content Management system the way to go?

In a digital age where data is king, mastering and handling organisational content is pivotal for business success. Imagine a robust system that manages your digital content seamlessly and produces an entire content lifecycle within your organisation. That's where you need an Enterprise Content Management Solution (ECMS) – a robust and comprehensive solution designed to streamline how you create, store, organise, manage, and deliver content across your enterprise.

 An ECMS is a centralised hub where all your organisation's content is stored and organised. From critical business documents to multimedia files, ECMS ensures that every piece of content is easily accessible, searchable, and secure. It promotes collaboration, reduces redundancy, and enhances productivity by providing a structured and efficient content management ecosystem.

 Compliance with industry regulations and data security are paramount concerns for any organisation. ECMS systems offer robust features to ensure compliance with legal requirements and industry standards. They provide access controls, encryption, audit trails, and compliance tracking, giving you peace of mind that your sensitive data is handled securely and in line with regulatory guidelines.

 One of the key strengths of an Enterprise Content Management Solution lies in its ability to automate workflows. From document approval processes to content publishing, automation minimises manual intervention, accelerates processes, and reduces errors, boosting productivity and allowing employees to focus on more strategic tasks, ultimately driving business growth.

 As your organisation grows, so does your content. A well-designed ECMS can scale effortlessly, accommodating your content's increasing volume and diversity. Moreover, they integrate seamlessly with existing tools and systems, ensuring a cohesive digital ecosystem that aligns with your organisation's needs and processes.Ready to unlock the true potential of your organisation's content? Explore the transformative world of ECMS and how it can revolutionise your organisation's content management strategy. You can book a free consultation at www.neologix.io and discover the perfect fit for your business and embrace the future of content management! #ECM #ContentManagement #NeologixSolutions

[sinceraindia]

Elevating Performance: The Benefits of Managed IT Infrastructure Services

Managed IT infrastructure services offer organizations a strategic approach to optimize their IT operations, enhance efficiency, and drive business growth. This comprehensive suite of services encompasses the management, maintenance, and optimization of critical IT infrastructure components, including servers, networks, storage systems, and security solutions.

[vbeyonddigital23]

How a SharePoint-based CMS can streamline enterprise policy management & lifecycle

Microsoft SharePoint-based CMS is an ideal content management system for enterprise policy management due to its versatility and collaborative capabilities.

Managing, updating, and regulating enterprise policy is crucial for organizations to set a regulatory code of conduct. Enterprise policy management (EPM) is an integral business operation that ensures the implementation of company regulations in both internal and external environments by storing, managing, and analyzing policy documents. Not only that, but it also enables organizations to make necessary changes and updates in the company policy to improve scalability and adaptability with the changing environment, thus maintaining a healthy policy life cycle.

As the business environment has changed drastically due to a global pandemic, it is now more important than ever for companies to incorporate fast, accurate, and reliable content management systems for policy management. And for a reliable content management system, nothing beats Microsoft SharePoint’s versatility and efficiency in data storage, processing, and distribution capabilities.

Embracing the age of digital enterprise policy management

Nowadays, enterprise policies need to be dynamic enough to keep up with the ever-changing business environment, especially when it comes to defining responsibilities and liabilities when transitioning from legacy systems to digital. Numerous businesses struggle through this phase due to the need for drastic policy changes. That challenge has only amplified in a post-pandemic business environment.

In such a scenario, having a robust and reliable EPM system backed by an industry-grade content management system (CMS) will help emerging businesses in adapting to the market changes with quick and future-centric policy changes. This can enable organizations to better analyze current market trends, company growth, and government regulations to create a smooth policy life cycle. To that end, a content management system built on Microsoft SharePoint can add significantly to a company’s policy management system for years to come.

How SharePoint-based CMS can help you build a modern enterprise policy management system

SharePoint helps organizations to create a collaborative work environment with an efficient and secured data storage, analyzing, and distributing platform for businesses. One of the major functions SharePoint helps policymakers perform is streamlining and organizing the complex and vast data that goes into creating and updating policies.

From an enterprise policy management perspective, SharePoint works perfectly as a collaborative work system where the leadership can work together with key departments such as HR and IT to update company policy and communicate changes with their employees quickly and securely.

The sheer versatility of SharePoint with its plethora of features can be customized to match individual business needs. It also applies to designing the most comprehensive policy management ecosystem to handle the dynamic external compliance burden. Being the central hub of information, SharePoint also helps in upgrading policies to match scalability and digital integration needs.

Now, let’s take a look at SharePoint’s key features that can help organizations streamline and modernize enterprise policy management:

Secure data storage

The biggest strength of SharePoint is its secure architecture and data storage. The platform provides centralized storage for the company’s sensitive data, which also includes the company policies and market insights. SharePoint provides end-to-end storage security with the following features:

Permission-based access: SharePoint enables policy and decision-makers to assign various permission levels to users depending on the company hierarchy, which means only the top-level management or specific designated users can create, view, or modify policies.

Version control: SharePoint’s version tracking allows users to prevent accidental deletion and overwriting by restoring the last relevant version easily.

Audit trail: SharePoint allows administrators to track people accessing and editing the company policy files with date, time, and version history data.

Tracking and assessment

The SharePoint automated notification feature informs people within the organization about the updates in enterprise policies and evaluating its benefits by communicating with the leadership team. In addition to it, SharePoint offers the following features to enable accurate tracking and assessment:

Real-time dashboards: Build detailed dashboards on Excel or Power BI and then import them to the SharePoint CMS. This way, leaders and administrators can get insights on the list of policies, version details, status for approval, and other crucial data. When someone from the leadership updates or approves a new policy, it immediately reflects on the dashboard, notifying all employees of the change.

Alerts and notifications: SharePoint can be configured to generate various automated notifications. For example, you can configure automatic notifications that inform employees when a policy or a procedure gets modified, or a new document is added to the system. Furthermore, SharePoint can alert a policy manager when a certain policy needs to be revised or reissued.

Assessments: One of the most interesting features of SharePoint includes customized quizzes for employees to assess their policy knowledge. It can also lock the policy read until the employee completes the required assessment tests.

Quick policy creation, distribution, and retrieval 

Being a collaborative enterprise platform, SharePoint supports the generation, publication, and distribution of policy content. It supports various content formats like Word documents, images, videos, and audio files. Below are some of the features that help streamline policy document creation and distribution processes:   

Content template: Having a set template on various content types significantly eases up the process of creating new documents like renewed policies. SharePoint allows creating and storing custom templates to save time and maintain consistency while making new policies or updating the existing ones. 

Real-time collaboration: SharePoint helps the leadership team with a digital collaborative platform to work on creating new policies and updating the current ones. As teams can work simultaneously in real-time, it reduces the time needed for policy finalization. 

Workflows: Build custom, automated workflows for your SharePoint CMS using Power Automate to facilitate smooth approval processes for new policies. Leadership teams can design a new policy and share it across relevant departments for quick reading and approvals. Thus, it streamlines the overall policy life cycle with defined stages from start to finish. 

Search: SharePoint speeds up the policy search by enabling search by policy titles, keywords, or even a part of the content. For big enterprises with numerous policies, employees can find the required policy document with SharePoint’s result by relevancy. 

Leverage custom SharePoint development solutions for enterprise policy and knowledge management

A SharePoint-based content management system can add sophistication, customizability, and simplicity to your enterprise policy management systems. With a fully digital system that applies automation to reduce time and error, business leaders can focus better on core business activities while being supported by a robust policy system.  

VBeyond Digital helps you make this process even simpler and cost and time-effective Microsoft 365 solutions to accelerate your enterprise policy management process. 

Contact us now to discuss your organization’s requirements and build powerful solutions on SharePoint and Microsoft 365.

[cloudrevoluteus]

Solution for content management system by using SharePoint Solutions.

[bizsolution]

Empower your teams with a dedicated knowledge management portal. Organize and centralize business documents, training materials, and FAQs in one place with powerful SharePoint-driven features, boosting collaboration and knowledge transfer.

[threesixfivedgtl]

What is Microsoft Viva? Should My Company Be Using The Microsoft Viva Apps?

As Microsoft 365 consultants, since the release of the Microsoft Viva tools we have been bombarded with enquiries into what is Microsoft Viva and if you should adopt the Microsoft Viva tools into your business. In this article, we will explore the purpose and use cases of Microsoft Viva. We will look at the current applications, what’s in store for the future, and how it can be implemented into your organisation’s current tools. So you can decide if you should be using these tools in your company.

Understanding Microsoft Viva: A Revolution in Employee Experience

Microsoft Viva represents a paradigm shift in how organisations approach employee engagement and productivity. It’s a platform that aims to foster a more connected, engaged, and productive workforce by leveraging the power of Microsoft 365 and Teams. At its core, Microsoft Viva is designed to:

1. Enhance Employee Experience: Microsoft Viva prioritises the well-being and productivity of employees. It provides a digital platform where employees can thrive, stay connected, and access the resources they need.

2. Improve Communication: Viva breaks down communication barriers by centralising information and fostering collaboration through integrations with Microsoft Teams.

3. Promote Learning and Development: It offers tools and resources for continuous learning and skills development, helping employees stay relevant in today’s fast-paced world.

This is all achieved through a number of apps, that can be added to your companies Microsoft Teams.

Current Microsoft Viva Applications

As of now, Microsoft Viva consists of a few interconnected modules or applications:

1. Viva Connections: This app serves as your organisation’s intranet and gateway to company news, policies, and resources. It ensures that employees have easy access to essential information, fostering a sense of belonging and engagement. This intranet does not replace SharePoint, but surfaces your current SharePoint intranet through Microsoft Teams.

2. Viva Insights: Viva Insights empowers employees and managers to strike the right balance between work and well-being. It provides personalised insights, recommendations, and data-driven suggestions to help users manage their time and prioritize tasks effectively.

3. Viva Learning: With the rapid pace of change in the business world, continuous learning is essential. Viva Learning offers a platform where employees can discover, share, and access learning content, whether it’s internal training materials or external courses.

4. Viva Topics: Viva Topics leverages AI to organise and connect content across your organisation, making it easier for employees to find relevant information quickly. It helps create a knowledge-sharing culture that’s central to successful modern workplaces.

The Microsoft Viva Newcomers

5. Viva Engage: The predecessor for Yammer, Viva Engage provides a corporate social network, designed to provide collaboration and communication for company employees. Like Yammer, it acts as a companies internal social network, whilst integrating with other corporate tools.

6. Viva Glint: Previously part of LinkedIn, Glint provides a “voice for the employee”. Providing organisations a chance to understand their employees through employee feedback. Part of a number of tools in the ’employee listening market’, Glint is used to receive and make sense of opinions within the company.

7. Viva Pulse: Part of the Microsoft Viva suite for managers and leaders to quickly get feedback from their team, then take action on that. More project based than Glint, Pulse allows managers to get quick and precise updates.

8. Viva Goals: A great new introduction to Microsoft Viva. Viva Goals aligns the entire organisation from the top down, in terms of their goals and priorities and makes sure all employees are working to the same mission.

FAQ’s: Is Microsoft Viva Replacing SharePoint? Is Microsoft Viva Replacing Yammer?

SharePoint: The short answer to the question ‘is Microsoft Viva replacing SharePoint?’ is, no. Microsoft doesn’t have any plans to replace SharePoint with any of its new applications and SharePoint continues to be the core platform in the Microsoft suite. If anything, a lot of the new apps being introduced by Microsoft are built to work around SharePoint as the fundamental element to the suite.

Yammer: The short answer to the question ‘is Microsoft Viva replacing Yammer?’ is, yes. The Yammer web experience has now been rebranded to Viva Engage and will be slowly moving the Yammer features to Viva Engage.

FAQ’s: Can Other Apps be Included in Microsoft Viva?

Microsoft has ambitious plans for Viva, with upcoming enhancements and new applications to further elevate the employee experience. While the exact roadmap may evolve, Microsoft a promise more apps to come shortly and also further features to the current apps.

Although Microsoft Viva is a fixed set of apps released specifically by Microsoft, this platform has been cleverly designed to be included within Teams, and Teams does allow customised apps. As a team of software developers, we have developed many custom apps using Teams as the user interface. See below some examples of apps we have built within Teams, to work hand-in-hand with the Microsoft Viva suite:

Travel Booking Software & Employee Holiday Booking

Employee Directory

Timesheet Tools

Employee Onboarding Tools

Business Management Systems

Supplier Management Systems

Asset Management Tools

IT Service Management

Implementing Microsoft Viva

If you are planning to implement Microsoft Viva, our Microsoft consultancy services can help you get started. With our expertise and knowledge of Microsoft Viva and the entire Microsoft 365 suite, we can help you plan, implement and train staff on getting started with the new employee experience platform. Contact us to arrange a free consultation, to find out how we can help.

VIEW OUR FULL MICROSOFT VIVA SERVICES