#Quality Management Solution built on SharePoint

[bizsolution]

Optimize your quality processes with a comprehensive Quality Management Solution built on SharePoint. Manage compliance, improve efficiency, and ensure consistent quality control across your organization.

[vbeyound]

The Benefits of Digital Process Automation for Enterprises

Digital process automation is a crucial tool for modern enterprises looking to improve efficiency, reduce errors, and save time and resources. By automating repetitive tasks and streamlining workflows, businesses can free up their employees to focus on more high-value work and drive innovation. In this blog post, we delve into the many benefits of digital process automation for enterprises, including increased productivity, improved customer service, and cost savings.

Digital process automation (DPA) is a technology tool driven by a framework that uses artificial intelligence (AI) and machine learning (ML) to streamline processes, enhance customer interactions and maximize productivity. While many companies are still in the early stages of adopting DPA, some have already realized its value and reaped significant benefits from implementing this revolutionary technology.

What is digital process automation? 

Digital process automation involves the use of pre-built software or customized solutions and connecting them with each other to enable a continue flow of tasks and data across multiple systems and teams. While business process automation or digital process automation has several levels of benefits, it is most commonly known to help businesses automate manual tasks, reduce costs, and improve productivity. 

Digital process automation simplifies individuals’ jobs and that of overall teams by helping collaborate more seamlessly within teams and with other functions to work towards common business goals. A good example is Microsoft’s Office 365 Suite, which includes apps like Outlook and SharePoint, along with cloud versions of apps like Word and Excel that allow users to work together on shared documents online instead of sending files back and forth through email attachments. This can save time by eliminating the need for employees to send each other emails asking for updates or permission on projects. 

When your team has access to the right tools, they can benefit from unparalleled levels of speed in undertaking their tasks without being preoccupied with accuracy since an automated system can be programmed to review them before triggering the next stage in the workflow. For example, if you create a process map outlining how one employee should complete a task before passing it onto another person within your organization who needs access but doesn’t have much experience completing similar workflows manually (or hasn’t done so recently), then once this new employee has been trained in how their role fits into this new workflow structure they’ll be able to begin working faster than ever before. They will no longer be confused or have any questions about what needs to be done next or where exactly their job fits into the overall scheme of things in the organization. 

This can be especially valuable if your organization is dealing with a large volume of work that needs to get done in a short amount of time. For example, if you’re an HR manager and need to hire new employees as quickly as possible but don’t want to compromise on quality control or risk missing any important details during the hiring process, then digital process automation can help by providing templates for all the different kinds of documents needed for each stage in this process—from job descriptions and application forms all the way through interviews, background checks and more!

Benefits of digital process automation 

There are several benefits to digital process automation that you, as a business owner or manager, should consider: 

Improved customer experience. When customers engage with your business digitally, they expect a seamless experience. If a transaction takes too long or is too complicated for them to complete on their own, it’s likely that they will abandon the purchase process entirely and look elsewhere. By streamlining processes and automating tasks, you can make it easier for your customers to buy what they need and want from you in as little time as possible. 

Reduced costs. While you may not be able to eliminate all costs associated with manual processes through digitalization alone—some tasks still require human interaction—many of the most expensive elements of running an organization can be automated with technology (e-commerce platforms like Shopify have lower running costs as compared to managing retail operations using only Excel or email). This means that once implemented correctly, many businesses will see significant reductions in overhead expenses over time as well as increased profits on each sale due to reduced staffing needs at each stage of production/delivery/support services offered.

Applications and use cases of digital process automation 

Digital process automation is a form of business process automation that uses software to handle tasks that are traditionally performed by humans, such as collecting data, processing and analyzing it. Digital process automation can be used to improve customer experience, optimize business operations and reduce costs. 

Examples of digital process automation include: 

Using artificial intelligence (AI) to streamline customer support 

Automating workflows with chatbots 

Integrating data from multiple sources 

Using analytics to predict customer behavior on web and mobile platforms 

Digital process automation can be used in many industries including Manufacturing, Retail, Financial Services, Technology and Media, and business functions such as Marketing/Marketing Automation, Sales Support, Customer Service, Finance, and more. Automating workflow processes, such as those found in customer service and marketing helps to reduce errors and increase efficiency. This can be achieved by building tools that support business goals, such as increased sales or improved customer experience, and work seamlessly by integrating data from multiple sources. 

In the marketing function, digital process automation can be used to generate leads and improve ad campaign performance. For example, a company could use AI-driven automation software to optimize its marketing campaigns by analyzing customer data and targeting customers with personalized ads. Examples of digital process automation in marketing also include automated email campaigns and personalized content. In sales, the applications of DPA can include lead scoring, automated email nurturing, and CRM integration, while in customer service, chatbots can help customers get answers to their questions faster. 

For companies that want to truly leverage digital process automation for business success, they can do so through custom-built proprietary software that can offer more than any off-the-shelf software as a service (SaaS) product.

Conclusion 

DPA is a form of “intelligent automation,” which uses machine learning to continuously improve itself and respond to changes in business processes. By using software to automate business processes, organizations are able to improve customer experience while reducing costs, improving compliance, and reducing errors. It also has the ability to learn from past mistakes, making it possible for companies to make processes and feedback systems smarter and adaptable to internal and external changes.  

Digital process automation is an excellent way to meet customer needs, increase efficiency and cut costs by automating mundane tasks that would otherwise be handled manually. Digital process automation has been around for decades but it’s only recently that we have seen its potential realized thanks to advances in technology and artificial intelligence (AI).

To know how your organization can get started with digital process automation and transform business operations, get in touch with our experts today

[vbeyonddigital]

Using SharePoint as your Knowledge Management System

Deploying SharePoint as an enterprise’s knowledge management system can help streamline the access to information for various departments and the processes they are associated with, leading to increased efficiency and reduced errors.

Many organizations must collect and process data at a great speed in order to drive critical business processes that generate revenue, and often require a powerful platform to do so. This is also why most leading organizations put having an effective Knowledge Management System (KMS) or data management capabilities among their top business priorities. Microsoft SharePoint, among other things, works as a powerful knowledge management system that not only integrates with other Microsoft solutions such Power BI, Word, Excel, etc. but also third-party platforms/tools for CRM, ERP, etc.

SharePoint can help you create an efficient knowledge management system for your teams that seamlessly works around your organization’s document management workflows to optimize them. So let’s take a look at the potential uses of SharePoint as your business’s primary knowledge management system.

What is a knowledge management system?

Knowledge Management Systems are a combination of IT tools to help organize, implement, and analyze the enterprise’s collective data generated both internally and externally. To put it simply, a KMS is all about optimizing the knowledge flow across the organization and processing it in a way that’s easily understood by all stakeholders.

In day-to-day business operations, an organization has to process a huge amount of data from internal and external sources and plan business strategies accordingly. Additionally, the decision has to be communicated effectively across all functional departments as soon as possible to make the right managerial decisions.

In the absence of effective data management or document systems, business data may exist in a disorganized, hard to access, and unsecured format. In such instances, the organization might end up wasting precious time and resources finding the right information at the right time, which allows competitors to fill in the gap. That’s why, implementing an efficient and reliable knowledge management system is important both from an internal process efficiency angle and as a competitive strategy.

Moreover, managing the hierarchy of information to be distributed is crucial to forming a synergy between various departments in an organization. An effective KMS built using standardized and robust document management and collaboration platform like SharePoint can optimize the information flow among internal teams for faster decision-making.

SharePoint as a knowledge management system

SharePoint has come a long way since its beginnings as a data storage and management platform for organizations. Today, it can utilize a plethora of Microsoft tools to create a comprehensive Knowledge Management System which can be customized for various business needs.

Today, more and more growing businesses are choosing SharePoint as a data management system simply because of the sheer simplicity of using it. SharePoint can also process a huge amount of dynamic data and present it in an easily understandable way in the form of flowcharts, spreadsheets, word documents, etc. This data can be further shared among the various business departments and aid collective decision-making. According to the data stored and analyzed, leadership teams can assign dedicated operations to the respective departments.

With that being said, here are various business operations where SharePoint Knowledge Management System can optimize your business.

1. Internal knowledge base

SharePoint can be used as a shared organizational source that can be used for storing and managing internal data. It’s a collaborative platform where any individual within an organization can store information in the system and access it to get the job done.

Data like this is often accessed through a company-exclusive intranet and websites which often requires secured login to access it. SharePoint creates a comprehensive internal data storage ecosystem where employees can add and update crucial data which can be accessed at any time for future use.

The volume of information generated internally is a vital asset for the company that drives important decisions. This could include updating company policies, planning the next sales or marketing campaign, assessing the current loopholes in the system and means to rectify them, and more.

2. Role-based access

The foundation of information flow can be determined by the hierarchy of your business structure. Whether your organization has a top-down or flat hierarchy within various departments, it determines what kind of information reaches at which level of management.

This is where role-based access comes in. Using SharePoint as your enterprise KMS, you can assign rules for access to data according to the nature of information and grant access to only those individuals who need that data. Enabling role-based access adds further security to crucial data through a login ID and password or other forms of multi-factor authentication.

3. Advanced data sharing

As mentioned before, one of the biggest strengths of SharePoint lies in its ability to efficiently store, classify, and manage a variety of data and document types, and making it accessible to the right person(s) within an organization whenever necessary. This data can be in the form of a word document, Excel spreadsheets, PowerPoint presentation, PDF, and even multimedia like videos and podcasts.

SharePoint segregates the data input according to the file format and context of the data, making it easily accessible using the right keywords or through relevant tags assigned to documents. Moreover, people can interact with the data in real-time, thus creating a collaborative work environment. For instance, many people can work on a single file such as a PDF or a slideshow and give real-time feedback for faster turnaround time. Additionally, people within the organization can also share information in the form of videos and podcasts to get latest insights which can further improve the project quality in an engaging way.

Adapting to a dynamic business environment

The global work culture has changed drastically in the last year. As a large number of companies across the globe prioritize enabling employees to work from home, they also need to provide them an efficient digital infrastructure that allows a seamless and secure flow of information. Not only can collaboration tools such as SharePoint or Microsoft 365 reduce the cost of building and maintaining complex document management systems and workflows, but it also reduces the superfluous costs incurred on repetitive tasks and broken workflows due to errors.

In this scenario, the role of the knowledge management system becomes even more important as the information traveling throughout the organization isn’t limited to one office space. Creating a global knowledge management ecosystem will streamline the business operation so that work can be done effectively and efficiently through various sources.

SharePoint offers highly customizable and advanced document management capabilities, sorting complex information inflow, processing it in a simplified manner, and making it available to the right people no matter where they are. For businesses operating remotely, it is more important now than ever to incorporate SharePoint to keep up with the changing work environment and gain a significant competitive advantage with the right tools.

Additional benefits of SharePoint as a KMS

Apart from being an ideal knowledge management system of the new era, SharePoint can also be used to streamline various business functions that require little to no human involvement.

Perhaps the biggest strength of SharePoint is its ability to analyze data and create customized workflows. It further helps drive increased efficiency by restructuring the information hierarchy for maximum productivity and faster turnaround on processes. More importantly, SharePoint can be used to create a robust communication and feedback loop connecting departments such as HR, marketing, finance, etc., thus helping streamline processes and audits.

And it doesn’t stop here. SharePoint also helps tremendously in support functions like customer relationship management by processing previous customer interactions and predicting the next purchase cycle. Also, SharePoint helps in creating a collaborative workspace that enables employees to access the data and work on it anytime, anywhere.

To sum it up, SharePoint has the potential to be a one-stop solution for managing multiple interconnected business processes through efficient knowledge management and distribution. When deployed effectively and in conjunction with other Microsoft solutions such as Power BI or Power Automate, SharePoint can empower businesses to make smarter, data-driven decisions and improve the bottom line.

As a Microsoft services implementation partner, VBeyond Digital offers bespoke SharePoint development, customization, deployment, and maintenance solutions for your organization. We build customized, cost-effective, SharePoint platforms and applications matched to your exact business needs and help you get started on the path to sustained growth and increased ROI.

Reach out to us for a consultation at info@vbeyonddigital.com or leave us a message and we will get in touch.

This content was originally published on VBeyond Digital.

[technovert]

STEP UP YOUR DIGITAL TRANSFORMATION JOURNEY WITH OFFICE 365 CONSULTING SERVICES

Office 365 and Office 365 consulting services have outshined in the digital workplace sphere to become the top solutions to all your remote workplace woes. Are you contemplating upon opting for the Microsoft Office 365 services? Read on.

The Rise of a Professional Emergency: O365 to the Rescue

With millions of people resorting to Remote Work in a jiffy, Covid-19 brought about a sudden but technologically advanced change to the professional world as a whole. This in turn has aided in the formulation of flexible work from home policies that meets the basic requirements of the employees while keeping the organizational interests intact as well. This transition started as a forceful defense strategy against the coronavirus but has paved its way to the good books of many organizations now. The reduced capital charges such as office premise rent, zero charges for electricity and other essentials, etc. makes the option to go permanently remote a smart choice.

While Work from Home is quite effective to tackle the problems such as restricted commute and ensures much safety, it poses a multitude of adversities on the running of these IT firms as well, if not handled well. These effects range from simply missing out one on one interaction between the team members to missing out on important client meetings that might lead to irreversible losses if not handled properly. O365 and office 365 consulting services proved to be a great aid to the organizations during this profession crisis.

The COVID-19 Aftermath: Office 365 to Aid Permanent Remote culture

While going back to the office possesses the same excitement level, many would like to resort to permanent remote too. Adapting to this new work culture might be a bit unclear but surely has great potential.

The organizations can utilize this great opportunity to come up with highly effective plans by leveraging powerful business tools to help in normalizing this work culture. A permanent work from anywhere can literally bring in a great variety in the workforce with talents around the world.

Remote Workplace Resolve: Literally Work From Anywhere

Irrespective of an organization’s decision to remain entirely remote or optionally remote after the pandemic, here are some of the Office 365 services that can be leveraged upon to take up your digital transformation journey to absolute success.

Microsoft Office 365 Consulting Services

Microsoft Office 365 can prove to be a major aid to enhance your digital transformation journey experience.

Microsoft has designed Office 365 specifically to tackle all the business requirements in mind. It can be wisely leveraged to enable remote collaboration and communication to its best. Adapting to Microsoft Office 365 or choosing a reliable partner for Office 365 consulting services empowers you to leverage the best remote access facilities and boost collaboration in your organization.

With its advanced security features, you can securely engage your customers and empower your employees effortlessly within a single communication network.

SHAREPOINT MIGRATION SERVICES

Working in office since ages had kept the compulsion of moving from on-premise to cloud adjustably variable. But with the whole workforce scattered to different parts of the country and world as well, on-premise loses its importance as a whole. If you wish to keep your business moving, moving to online platforms such as O365 and SharePoint or upgrading to a better version has become inevitable. The organizations should handle such necessary conditions with precision.

Not only the Switch from on-prem to SharePoint online, SharePoint migration from an older SharePoint version to the latest one too can have a significant effect upon your business growth.

If we wish to keep up in this competitive environment, we need to keep upgrading our organizational assets. SharePoint evolves every once in a while and keeps on adding many new features in it with every release. Few features such as InfoPath forms are on the verge of extinction as well. Therefore, SharePoint migration is a necessity.

Since SharePoint Migration is a very complex and time taking process, it’s always an appropriate choice to tag up with a partner and opt for their migration services that take the hassle away from the process to give you a perfect migration experience.

DIGITAL WORKPLACE SERVICES

The worst issue with Remote Work is the restricted interaction among the team members that might cause a lack of clarity and coordination. This in turn leads to lower productivity. Digital Workplace platforms such as a SharePoint intranet or Microsoft Teams are the best choices to suffice as the Virtual Interacting Platform for the employees. This knits them together even when functioning from far away.

A digital workplace provides state of the art solutions to digitally transform your organizational communication strategically. This boosts your employee engagement by acting as the engaging, interactive, and connecting link between the employees in an organization. A perfectly customized digital workplace that adheres to your organizational needs reflects the interests of the employees as well as the management by virtually creating an environment which can give a boost to the work culture.

Office 365 Intranet solution

An Office 365 intranet is a great solution to enhance collaboration, connectivity and document management. It lets you build an Intranet that perfectly fits your organization’s infrastructure and requirements.

It also offers personalization where each employee can maintain their personal dashboards that would be in accordance with their topics of interest and importance.

The mobility offered by the modern intranets helps them stand out by letting anyone literally work from anywhere on any device.

Extranet Solutions

While intranet is important for internal communication, maintaining an extranet is a must as well to be connected to the leads, vendors, partners and customers. A good connecting link among all the external stake holders ensures the continuity of your business just like the pre-pandemic days. It is therefore wise to set up a fast and secure external connectivity and resource-sharing portal with a sophisticated and user-friendly Extranet solution.

SharePoint Knowledge Management

While the SharePoint might hold an incredible volume of data, the permission to access them might be limited. Now, there comes multiple occasions when you need to share any information with a partner, colleague or client. SharePoint Knowledge Management is a great solution in such cases. It allows you to securely share your data with ease to amplify your business growth.

Product/Solution Catalog

Cataloging is the very first step if you are planning to sell anything, be it a product or a service. It acts as the first bait to your leads that either proceeds to a successful conversion or a failed deal. Therefore, Cataloging must be done with extra care and precision. It is a good practice to maintain a detailed description concerning all your products on a single, secure platform in the form of a Product Catalog. Always rely on a trusted service provider to design a centralized, user-friendly catalog to better manage your products.

Purpose-Built/Custom Portals

Every organization has different needs and the same goes true for each departmental unit of an organization as well. Bridging the communication gaps and facilitating resource sharing within the organization or a particular department of the organization with customized features can be a great digital resource to invest in. Get these advanced custom portals built that serves uniquely to your organization.

BUSINESS PROCESS AUTOMATION SERVICES

Business Process Automation (BPA) is one of the major elements of Digital Transformation that lets you simplify and technologically automate the redundant and complex business processes to bring in transparent and time-saving business solutions. Opting for it can eventually contribute to the increase in service quality and service delivery while maintaining minimalistic time and cost. Opt for the BPA services that are tailor-made to automate and accelerate your business processes by leveraging your existing investments on Office 365/SharePoint.

Power Platform Solutions

Power Platforms let you have a complete end to end solution to analyze data, bring in a solution and automate the processes to tackle challenges effectively. Microsoft Power Platforms consist of three major services:

PowerApps

Power BI

Power Automate

Opt for Power platform solutions to emerge as the industry leader with the help of Artificial Intelligence to leverage it.

Custom Apps for Dynamics 365

Custom Apps for Dynamics 365 strengthens and personalize your customer relationships and lets you have reliable insights by merging your data with tailor-made solutions for stunning outcomes. This helps you in resource management and ensures a great customer success rate. It also takes up your employee engagement a notch higher.

Data Integration and SAA

Data Integration and SAAS let you achieve data sharing supremacy and organize your data. It also lets you manage data-access effectively. This in turn boosts your productivity by enabling your employees to access it from anywhere at any time with Data Integration and SAAS offerings

SHAREPOINT DOCUMENT MANAGEMENT SYSTEM

Simplify your document management Document Control Management Solutions. This will ensure that you can manage your documents better, enhance their visibility, track processes, and let your employees share them across various platforms hassle-free.

Content Governance

Streamline your content and monitor its flow within your organization with the help of Content Governance services.

Project control and management

Manage all your products in a highly systematic and logical manner with Project Control Management services that help you thrive.

What Next?

Diving through these unpredictable business scenarios, the only way out is to modernize with the changing needs. Your business should continuously keep adapting to the upcoming digital transformation trends.

With the right kind of business investments, your organization can yield a great amount of profits from these new remote workplace trends.

We at Technovert are dedicated to offering the best Office 365 Consulting services to empower you through your digital transformation journey. Get in touch with us to know more.

[techcronus]

What is Microsoft Power Apps and How to easily use them with Microsoft dynamics 365?

Microsoft initiated Power Apps, which allows developers and non-technical users to build mobile apps using selectable templates. In Microsoft Azure, the built-on development tools target non-technical users to create, manage and share business on Android, iOS, and Windows devices. The main objective of Power Apps enables business users to build new capabilities without the need for code expertise.

Power Apps in office 365 connects to various Microsoft based and third-party apps. It includes SharePoint, Microsoft SQL Server, and One Drive in Office 365 productivity suite. It also connects with Google Docs, SAP, Oracle, Google Docs, Dynamics CRM, and Oracle. Application programming interface enables data connections and host on Microsoft Azure.

Does Power Apps right fit your needs?

Well, if you’re looking to choose the right type of app and want to learn new and advanced software features, this is for you. Power Apps offer an end-user tool for prebuilt templates and simplistic scenarios. They are used to build apps from scratch with starting with a blank template.

To get hands as a professional programmer, one can use the Dynamic 365 Power App. With this, one can rapidly create robust apps without low-level coding required. Microsoft Dynamics 365 Power app can be used for sales, services, marketing, field services, and talent built natively. One can develop their custom line of business applications. With using Azure cloud services to scale personal use to enterprise-level and running both desktop and mobile devices.

Mainly we find two types of applications like Canvas and Model-driven. Let’s brief the two Microsoft Power Platform.

Canvas Application

It’s built without code and configured using a drag and drop UI. It offers users control high-level over the user experience and makes the interface clean and intuitive. The applications used are simple, like submitting an expense report to connect both Microsoft and non-Microsoft data sources.

Model-Driven Apps

They are apps build on Microsoft Dynamic 365 framework and connect commonly as a data source. The application is suited for building complex and multi-functions UX interface.

By major corporations and top-tier consulting firms today, Power Apps is been used. For example, Microsoft and Accenture is a joint venture used as a global IT consulting. They have thousands of employees who created smartphone apps using Power Apps. The dynamic 365 power app is used to store data and manage separate applications like literature in SharePoint and appointments in outlook calendars.

Check below the capabilities of apps built using Microsoft Dynamics 365 solution provider using Microsoft Power Apps.

One can search through the document knowledge base stored in Power Apps in Office 365 from a smartphone and add comments on articles.

Users can schedule appointments and update the availability automatically in Dynamics 365 Resource scheduling application.

Onboard employees with getting information on the go. One can see login credentials, securely transmitting the data to a new smartphone.

With this, get detailed step-by-step instructions with easy-to-understand pictures. Improve manufacturing workers in a factory floor shop. Also, improve quality control, federal regulations, and adherence to the state.

Capture customer sign-off when they leave for home, update data back to the dynamic 365 power app for finance and operations, and serve as a backup to get subsequent billing.

Above examples shows that there is no limit to the efficiency gains that can achieve by linking customer, vendors, workforces, database, emails, administration, etc. Imagine doing all these on the cloud using the mobile application.

Advantages for creating and deploying solutions with Power apps in office 365

Get any time anywhere access

As everyone now has a mobile device with them all time so get access from anywhere.

Get Global Microsoft cloud capabilities

As everything is cloud-based one needn’t design, install, purchase, and maintain own computer network infrastructure.

Get Data Connectors availability

Get quick integration using disparate services from different SaaS providers.

How to make external connections using Power Apps?

Power Apps are quite useful and cool. Therefore, it’s used to develop significant applications make up by dynamic 365. They extend the process within power apps in office 365. It bridges the gap between applications and organizations within the continuous business process. They connect to data and applications using various methods available to incorporate data in Power Apps creations. Few methods include:

Entities: It’s a part of Microsoft’s common data service for Apps.

Option Sets: It adds a drop-down list with fixed values, including one or two apps.

Data Integration adds a more complex data interface configured with either a data integrator or new Microsoft Data Integration.

Connections: It allows us to connect with cloud services using the Internet.

Customer Connectors: It works similar to connections.

Gateways: It’s well-known as on premise data gateways and runs as a windows service.

Get ready for an excellent drive with Microsoft Dynamics 365.

[yodalearningweb-blog]

Business Analyst Finance Domain Sample Resume

This is just a sample Business Analyst resume for freshers as well as for experienced job seekers in Finance domain of business analyst or system analyst. While this is only a sample resume, please use this only for reference purpose, do not copy the same client names or job duties for your own purpose. Always make your own resume with genuine experience.

Name: Justin Megha

Ph no: XXXXXXX

your email here.

Business Analyst, Business Systems Analyst

SUMMARY

Accomplished in Business Analysis, System Analysis, Quality Analysis and Project Management with extensive experience in business products, operations and Information Technology on the capital markets space specializing in Finance such as Trading, Fixed Income, Equities, Bonds, Derivatives(Swaps, Options, etc) and Mortgage with sound knowledge of broad range of financial instruments. Over 11+ Years of proven track record as value-adding, delivery-loaded project hardened professional with hands-on expertise spanning in System Analysis, Architecting Financial applications, Data warehousing, Data Migrations, Data Processing, ERP applications, SOX Implementation and Process Compliance Projects. Accomplishments in analysis of large-scale business systems, Project Charters, Business Requirement Documents, Business Overview Documents, Authoring Narrative Use Cases, Functional Specifications, and Technical Specifications, data warehousing, reporting and testing plans. Expertise in creating UML based Modelling views like Activity/ Use Case/Data Flow/Business Flow /Navigational Flow/Wire Frame diagrams using Rational Products & MS Visio. Proficient as long time liaison between business and technology with competence in Full Life Cycle of System (SLC) development with Waterfall, Agile, RUP methodology, IT Auditing and SOX Concepts as well as broad cross-functional experiences leveraging multiple frameworks. Extensively worked with the On-site and Off-shore Quality Assurance Groups by assisting the QA team to perform Black Box /GUI testing/ Functionality /Regression /System /Unit/Stress /Performance/ UAT's. Facilitated change management across entire process from project conceptualization to testing through project delivery, Software Development & Implementation Management in diverse business & technical environments, with demonstrated leadership abilities. EDUCATION

Post Graduate Diploma (in Business Administration), USA Master's Degree (in Computer Applications), Bachelor's Degree (in Commerce), TECHNICAL SKILLS

Documentation Tools UML, MS Office (Word, Excel, Power Point, Project), MS Visio, Erwin

SDLC Methodologies Waterfall, Iterative, Rational Unified Process (RUP), Spiral, Agile

Modeling Tools UML, MS Visio, Erwin, Power Designer, Metastrom Provision

Reporting Tools Business Objects X IR2, Crystal Reports, MS Office Suite

QA Tools Quality Center, Test Director, Win Runner, Load Runner, QTP, Rational Requisite Pro, Bugzilla, Clear Quest

Languages Java, VB, SQL, HTML, XML, UML, ASP, JSP

Databases & OS MS SQL Server, Oracle 10g, DB2, MS Access on Windows XP / 2000, Unix

Version Control Rational Clear Case, Visual Source Safe

PROFESSIONAL EXPERIENCE

SERVICE MASTER, Memphis, TN June 08 - Till Date

Senior Business Analyst

Terminix has approximately 800 customer service agents that reside in our branches in addition to approximately 150 agents in a centralized call center in Memphis, TN. Terminix customer service agents receive approximately 25 million calls from customers each year. Many of these customer's questions are not answered or their problems are not resolved on the first call. Currently these agents use an AS/400 based custom developed system called Mission to answer customer inquiries into branches and the Customer Communication Center. Mission - Terminix's operation system - provides functionality for sales, field service (routing & scheduling, work order management), accounts receivable, and payroll. This system is designed modularly and is difficult to navigate for customer service agents needing to assist the customer quickly and knowledgeably. The amount of effort and time needed to train a customer service representative using the Mission system is high. This combined with low agent and customer retention is costly.

Customer Service Console enables Customer Service Associates to provide consistent, enhanced service experience, support to the Customers across the Organization. CSC is aimed at providing easy navigation, easy learning process, reduced call time and first call resolution.

Responsibilities

Assisted in creating Project Plan, Road Map. Designed Requirements Planning and Management document. Performed Enterprise Analysis and actively participated in buying Tool Licenses. Identified subject-matter experts and drove the requirements gathering process through approval of the documents that convey their needs to management, developers, and quality assurance team. Performed technical project consultation, initiation, collection and documentation of client business and functional requirements, solution alternatives, functional design, testing and implementation support. Requirements Elicitation, Analysis, Communication, and Validation according to Six Sigma Standards. Captured Business Process Flows and Reengineered Process to achieve maximum outputs. Captured As-Is Process, designed TO-BE Process and performed Gap Analysis Developed and updated functional use cases and conducted business process modeling (PROVISION) to explain business requirements to development and QA teams. Created Business Requirements Documents, Functional and Software Requirements Specification Documents. Performed Requirements Elicitation through Use Cases, one to one meetings, Affinity Exercises, SIPOC's. Gathered and documented Use Cases, Business Rules, created and maintained Requirements/Test Traceability Matrices. Client: The Dun & Bradstreet Corporation, Parsippany, NJ May' 2007 - Oct' 2007

Profile: Sr. Financial Business Analyst/ Systems Analyst.

Project Profile (1): D&B is the world's leading source of commercial information and insight on businesses. The Point of Arrival Project and the Data Maintenance (DM) Project are the future applications of the company that the company would transit into, providing an effective method & efficient report generation system for D&B's clients to be able purchase reports about companies they are trying to do business.

Project Profile (2): The overall purpose of this project was building a Self Awareness System(SAS) for the business community for buying SAS products and a Payment system was built for SAS. The system would provide certain combination of products (reports) for Self Monitoring report as a foundation for managing a company's credit.

Responsibilities:

Conducted GAP Analysis and documented the current state and future state, after understanding the Vision from the Business Group and the Technology Group. Conducted interviews with Process Owners, Administrators and Functional Heads to gather audit-related information and facilitated meetings to explain the impacts and effects of SOX compliance. Played an active and lead role in gathering, analyzing and documenting the Business Requirements, the business rules and Technical Requirements from the Business Group and the Technological Group. Co - Authored and prepared Graphical depictions of Narrative Use Cases, created UML Models such as Use Case Diagrams, Activity Diagrams and Flow Diagrams using MS Visio throughout the Agile methodology Documented the Business Requirement Document to get a better understanding of client's business processes of both the projects using the Agile methodology. Facilitating JRP and JAD sessions, brain storming sessions with the Business Group and the Technology Group. Documented the Requirement traceability matrix (RTM) and conducted UML Modelling such as creating Activity Diagrams, Flow Diagrams using MS Visio. Analysed test data to detect significant findings and recommended corrective measures Co-Managed the Change Control process for the entire project as a whole by facilitating group meetings, one-on-one interview sessions and email correspondence with work stream owners to discuss the impact of Change Request on the project. Worked with the Project Lead in setting realistic project expectations and in evaluating the impact of changes on the organization and plans accordingly and conducted project related presentations. Co-oordinated with the off shore QA Team members to explain and develop the Test Plans, Test cases, Test and Evaluation strategy and methods for unit testing, functional testing and usability testing Environment: Windows XP/2000, SOX, Sharepoint, SQL, MS Visio, Oracle, MS Office Suite, Mercury ITG, Mercury Quality Center, XML, XHTML, Java, J2EE.

GATEWAY COMPUTERS, Irvine, CA, Jan 06 - Mar 07

Business Analyst

At Gateway, a Leading Computer, Laptop and Accessory Manufacturer, was involved in two projects,

Order Capture Application: Objective of this Project is to Develop Various Mediums of Sales with a Centralized Catalog. This project involves wide exposure towards Requirement Analysis, Creating, Executing and Maintaining of Test plans and Test Cases. Mentored and trained staff about Tech Guide & Company Standards; Gateway reporting system: was developed with Business Objects running against Oracle data warehouse with Sales, Inventory, and HR Data Marts. This DW serves the different needs of Sales Personnel and Management. Involved in the development of it utilized Full Client reports and Web Intelligence to deliver analytics to the Contract Administration group and Pricing groups. Reporting data mart included Wholesaler Sales, Contract Sales and Rebates data.

Responsibilities:

Product Manager for Enterprise Level Order Entry Systems - Phone, B2B, Gateway.com and Cataloging System. Modeled the Sales Order Entry process to eliminate bottleneck process steps using ERWIN. Adhered and practiced RUP for implementing software development life cycle. Gathered Requirements from different sources like Stakeholders, Documentation, Corporate Goals, Existing Systems, and Subject Matter Experts by conducting Workshops, Interviews, Use Cases, Prototypes, Reading Documents, Market Analysis, Observations Created Functional Requirement Specification documents - which include UMLUse case diagrams, Scenarios, activity, work Flow diagrams and data mapping. Process and Data modeling with MS VISIO. Worked with Technical Team to create Business Services (Web Services) that Application could leverage using SOA, to create System Architecture and CDM for common order platform. Designed Payment Authorization (Credit Card, Net Terms, and Pay Pal) for the transaction/order entry systems. Implemented A/B Testing, Customer Feedback Functionality to Gateway.com Worked with the DW, ETL teams to create Order entry systems Business Objects reports. (Full Client, Web I) Worked in a cross functional team of Business, Architects and Developers to implement new features. Program Managed Enterprise Order Entry Systems - Development and Deployment Schedule. Developed and maintained User Manuals, Application Documentation Manual, on Share Point tool. Created Test Plansand Test Strategies to define the Objective and Approach of testing. Used Quality Center to track and report system defects and bug fixes. Written modification requests for the bugs in the application and helped developers to track and resolve the problems. Developed and Executed Manual, Automated Functional, GUI, Regression, UAT Test cases using QTP. Gathered, documented and executed Requirements-based, Business process (workflow/user scenario), Data driven test cases for User Acceptance Testing. Created Test Matrix, Used Quality Center for Test Management, track & report system defects and bug fixes. Performed Load, stress Testing's & Analyzed Performance, Response Times. Designed approach, developed visual scripts in order to test client & server side performance under various conditions to identify bottlenecks. Created / developed SQL Queries (TOAD) with several parameters for Backend/DB testing Conducted meetings for project status, issue identification, and parent task review, Progress Reporting. AMC MORTGAGE SERVICES, CA, USA Oct 04 - Dec 05

Business Analyst

The primary objective of this project is to replace the existing Internal Facing Client / Server Applications with a Web enabled Application System, which can be used across all the Business Channels. This project involves wide exposure towards Requirement Analysis, Creating, Executing and Maintaining of Test plans and Test Cases. Demands understanding and testing of Data Warehouse and Data Marts, thorough knowledge of ETL and Reporting, Enhancement of the Legacy System covered all of the business requirements related to Valuations from maintaining the panel of appraisers to ordering, receiving, and reviewing the valuations.

Responsibilities:

Gathered Analyzed, Validated, and Managed and documented the stated Requirements. Interacted with users for verifying requirements, managing change control process, updating existing documentation. Created Functional Requirement Specification documents - that include UML Use case diagrams, scenarios, activity diagrams and data mapping. Provided End User Consulting on Functionality and Business Process. Acted as a client liaison to review priorities and manage the overall client queue. Provided consultation services to clients, technicians and internal departments on basic to intricate functions of the applications. Identified business directions & objectives that may influence the required data and application architectures. Defined, prioritized business requirements, Determine which business subject areas provide the most needed information; prioritize and sequence implementation projects accordingly. Provide relevant test scenarios for the testing team. Work with test team to develop system integration test scripts and ensure the testing results correspond to the business expectations. Used Test Director, QTP, Load Runner for Test management, Functional, GUI, Performance, Stress Testing Perform Data Validation, Data Integration and Backend/DB testing using SQL Queries manually. Created Test input requirements and prepared the test data for data driven testing. Mentored, trained staff about Tech Guide & Company Standards. Set-up and Coordinate Onsite offshore teams, Conduct Knowledge Transfer sessions to the offshore team. Lloyds Bank, UK Aug 03 - Sept 04 Business Analyst Lloyds TSB is leader in Business, Personal and Corporate Banking. Noted financial provider for millions of customers with the financial resources to meet and manage their credit needs and to achieve their financial goals. The Project involves an applicant Information System, Loan Appraisal and Loan Sanction, Legal, Disbursements, Accounts, MIS and Report Modules of a Housing Finance System and Enhancements for their Internet Banking.

Responsibilities:

Translated stakeholder requirements into various documentation deliverables such as functional specifications, use cases, workflow / process diagrams, data flow / data model diagrams. Produced functional specifications and led weekly meetings with developers and business units to discuss outstanding technical issues and deadlines that had to be met. Coordinated project activities between clients and internal groups and information technology, including project portfolio management and project pipeline planning. Provided functional expertise to developers during the technical design and construction phases of the project. Documented and analyzed business workflows and processes. Present the studies to the client for approval Participated in Universe development - planning, designing, Building, distribution, and maintenance phases. Designed and developed Universes by defining Joins, Cardinalities between the tables. Created UML use case, activity diagrams for the interaction between report analyst and the reporting systems. Successfully implemented BPR and achieved improved Performance, Reduced Time and Cost. Developed test plans and scripts; performed client testing for routine to complex processes to ensure proper system functioning. Worked closely with UAT Testers and End Users during system validation, User Acceptance Testing to expose functionality/business logic problems that unit testing and system testing have missed out. Participated in Integration, System, Regression, Performance, and UAT - Using TD, WR, Load Runner Participated in defect review meetings with the team members. Worked closely with the project manager to record, track, prioritize and close bugs. Used CVS to maintain versions between various stages of SDLC. Client: A.G. Edwards, St. Louis, MO May' 2005 - Feb' 2006

Profile: Sr. Business Analyst/System Analyst

Project Profile: A.G. Edwards is a full service Trading based brokerage firm in Internet-based futures, options and forex brokerage. This site allows Users (Financial Representative) to trade online. The main features of this site were: Users can open new account online to trade equitiies, bonds, derivatives and forex with the Trading system using DTCC's applications as a Clearing House agent. The user will get real-time streaming quotes for the currency pairs they selected, their current position in the forex market, summary of work orders, payments and current money balances, P & L Accounts and available trading power, all continuously updating in real time via live quotes. The site also facilitates users to Place, Change and Cancel an Entry Order, Placing a Market Order, Place/Modify/Delete/Close a Stop Loss Limit on an Open Position.

Responsibilities:

Gathered Business requirements pertaining to Trading, equities and Fixed Incomes like bonds, converted the same into functional requirements by implementing the RUP methodology and authored the same in Business Requirement Document (BRD). Designed and developed all Narrative Use Cases and conducted UML modeling like created Use Case Diagrams, Process Flow Diagrams and Activity Diagrams using MS Visio. Implemented the entire Rational Unified Process (RUP) methodology of application development with its various workflows, artifacts and activities. Developed business process models in RUP to document existing and future business processes. Established a business Analysis methodology around the Rational Unified Process. Analyzed user requirements, attended Change Request meetings to document changes and implemented procedures to test changes. Assisted in developing project timelines/deliverables/strategies for effective project management. Evaluated existing practices of storing and handling important financial data for compliance. Involved in developing the test strategy and assisted in developed Test scenarios, test conditions and test cases Partnered with the technical Business Analyst Interview questions  areas in the research, resolution of system and User Acceptance Testing (UAT).

[zltech]

Reasons Why You Need a SharePoint Governance Policy

Understanding the importance of a SharePoint governance policy based on its usage in the company To conclude, the SharePoint solution is a powerful tool that has demonstrated its worth in various industries. Microsoft has also stepped up its game by improving the tool's built-in governance and privacy compliance. However, as the amount of data in SharePoint expands, a progressive governance policy that can handle and support the tool's built-in functionality becomes necessary.

As SharePoint usage grows, the pace, diversity, and volume of information and material created inside are becoming a significant barrier necessitating the automation of SharePoint governance. These barriers not only impede users from getting to the correct file on time and efficiently, but they also put the company's IT, privacy compliance, and resources at risk. Meanwhile, as the demand for this comprehensive solution grows in our everyday lives for various purposes such as portal collaboration, document management, and search, the barriers continue to rise. Simultaneously, setting up a SharePoint governance policy is difficult due to its complexity, and it begs the issue of whether it is genuinely essential.

This may be deduced from an awareness of the organization's SharePoint use. SharePoint governance policy can be complex or straightforward, depending on how extensive the use will be. Most users are expected to use essential features such as document management and group/team sites. For such limited usage, the governance may also be relatively rudimentary. On the other hand, adopting SharePoint at the organizational level improves productivity and helps achieve business goals. This implies a change in user behavior, making SharePoint usage more complex and necessitating improved SharePoint governance.

Understanding the complexity necessary for SharePoint governance is one thing; comprehending why governance is essential is quite another.

You see, the content flow should follow a defined life cycle, which includes managing an increasing number of sites, storage, and total content. An overabundance of material besets most businesses; most of it is repetitive. But where does one save this information? Who knows how long it will last? Yes, SharePoint provides the technology to address these issues, but the material on SharePoint can only be managed effectively with governance.

Another aspect that can only be handled by governance is data quality. SharePoint can store data, but who is ultimately accountable for its accuracy? Governance aids in the assignment of owners, which is essential for SharePoint optimization.

That's only the tip of the iceberg, though. Failure to set restrictions defining storage limitations might result in unexpected data expansion, causing the platform to operate slower and reduce efficiency. On the other hand, SharePoint governance may assist define storage boundaries by user or team, allowing for better space management starting from the individual level.

Data stewards are in charge of keeping content up to date and assuring its quality. If there is a substantial amount of out-of-date, erroneous, or inappropriate content in SharePoint, its perceived value drops. Worse, this fosters skepticism, which stifles user adoption, developing a vicious cycle that is incredibly difficult to break. 

The SharePoint governance policy should specify which SharePoint features are accessible to developers. All Service Applications are included, including Performance Point, Excel Services, InfoPath Form Services, SQL Server Reporting Services, etc. The supported services should be communicated to developers and operational workers. Because, in the case that a developer or vendor requests a possibly unavailable feature, the governance policy will decide the mechanism for assessing, authorizing, and implementing the new feature.

[quadrion]

The Future of Microsoft 365 Governance in 2022

The focus on governance issues around Microsoft 365, OneDrive, SharePoint Online, Teams, and Power Platform is rising. Businesses agree that there is a heightened risk to data confidentiality and security with the shift to remote work.

Among the most significant threats are the uncontrolled sprawling of SharePoint sites, and Teams and Microsoft 365 groups.

There is a high possibility that the organizational systems, processes, and data could be compromised because of a lack of governance and control.

While Microsoft Office 365 does have in-built controls, there are areas where there is scope for better management. Third-party tools have now entered the market to fill this need.

What customers need

Governance needs are rising across Microsoft 365; it is required to manage and control the creation of SharePoint Sites, Teams, M365 Groups, Flows and apps. It is essential even for OneDrive as a security measure to thwart potential breach of access or permission. In principle, customers are looking for governance solutions which provide consistency, reusability, and standardization in the organization, along with data security and control over processes.

Eliminating duplication by streamlining through governance and control over processes

SharePoint’s site creation is a core feature; however, without adequate governance and training, users can end up having multiple sites in the absence of control or tracking. Similarly, in Teams, the chances of multiple teams being created is very real. The duplication of teams and sites can obfuscate real work and hinder data quality and reliability.

Enhancing consistency, reusability, and standardization through governance and best practices

Among the asks is the need for clear templates, layouts, and consistency in maintaining the brand image and ease of use while making systems unambiguous.

In the absence of templates, different departments may refer to the same data or process with other terms, resulting in confusion, duplication, and a waste of time and effort.

The solution lies in creating fixed templates that help collaboration and communication across departments without confusion over terms and names. Color themes and branding issues are also addressed through templates and establishing best practices that ensure consistent behavior across the organization.

Strengthening data security through configurable and monitored permissions

Across businesses, processes generate data which they share – internally and externally. And this must be done safely and securely. So when processes are built with checks and controls, data is protected.

Permissions, authorizations, and tracking of activities are vital to creating a secure environment. This helps keep the site and team creation getting out of hand. With a rise in data sharing- internally and externally, with limited powers- permissions take on a critical role. It is essential to ensure data confidentiality and prevent data leaks or breaches of any kind- unintentional or otherwise.

Among the popular third-party tools in use are products from Powell, AvePoint, and Sharegate. Let’s look at the offerings to identify the best fit for an organization to augment its Microsoft 365 with an additional governance tool.

Powell

Powell offers Powell 365, an Intranet, and Teams offering with an additional governance tool. The tool is a good solution with a user-friendly UI. Additionally, the Powell license provides the option to view third-party app data on the SharePoint site. It comes with a dashboard that provides a single glance insight into permissions, new site creation, and general management. Powell is user-friendly, has a great UI, allows provisioning and tagging.

ShareGate

Sharegate offers Apricot, a governance tool that comes free with it. While the basic version is free, the biggest drawback is that it doesn’t allow provisioning. Users cannot create new teams. The dashboard, however, is good and shows existing teams and essential information.

AvePoint Myhub

AvePoint’s Myhub is a popular governance tool. However, users have expressed hesitation over the steep learning curve required to use this tool effectively.

Why a custom solution could be best for your business

There are some obvious drawbacks to each of these solutions which a custom solution can overcome.

Reason#1 The Cost Factor

First and foremost is the cost involved. Neither Powell nor AvePoint comes cheap. The annual fees will set you back by 60k to 100KUSD per year. Sharegate Apricot, while offered free with the license, comes with certain limitations.

A customized solution can be yours at half the cost.

Reason #2 Lack of Customization

Any off-the-shelf solution cannot be perfect. Clients have certain specific requirements that these solutions cannot always meet. For instance, one business might want to accommodate ServiceNow tickets directly on SharePoint; another could want Zoom and Channel threads integrated onto their site.

Customized governance products can accommodate these requests while ensuring data remains safe. Organizations can share their requirements, and a customized solution can be built with all governance issues taken into account.

Reason #3 Control over your data configurations

A major drawback with third-party tools is that all configurations remain with the third-party solution. This means that if a customer leaves or wants to switch providers, they lose all the configurations, such as tags and naming conventions. The teams live in the customer tenant but  will no longer have access to the configuration

The most significant advantage when you get a custom-built solution is that you maintain complete control over all aspects of the solution.

In a nutshell, what can clients expect to get from a customized governance tool?

A business can get all the features that standard tools offer and more, with a customized tool. What they can expect is a:

Complete governance tool that provides full visibility into users, permissions, actions taken

Solution with web parts that allow third-party integration if required

Modern navigation that is user friendly and intuitive

Dashboard with all relevant information presented as graphs, tables, or as required by the customer

Global administration view displays details such as what is happening in each team and who is tagged.

Inbuilt or configurable rules such as for nomenclature to ensure naming convention is followed

Automation is used to enhance control and ensure approval protocol is followed

Notification on activities by Bots

Reports generation

Talk to us for a free consultative session on which governance tool would be best suited for your organization. We are Microsoft partners and can help build your customized Automated Governance platform for Microsoft teams.

[sotrinogro]

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    Oct 30,  · Microsoft has released an update for Microsoft Office Bit Edition. This update provides the latest fixes to Microsoft Office Bit Edition. Additionally, this update contains stability and performance improvements Microsoft Office (Office ) において、64 ビット版のオペレーティング システム (OS) にインストール可能な 64 ビット版の製品が開発されました。 この資料では、64 ビット版 Office の導入前に検討すべき事項および 64 ビット版 Office のインストール方法 Apr 03,  · Officeを無料ダウンロードしたいのですね。 広告 Officeユーザー向けダウンロード情報 ↓4件紹介します。 無料のOffice をWindows 10 64bitに入れる –     

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[kigifilap]

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重要: Office はサポートされなくなりました 。 オプションの詳細については、こちらを 参照してください。 このバージョンをインストールする必要がある場合は、Office インストール ディスクと、インストールしようとしているバージョンのプロダクト キーが必要です。 Microsoft Visual Studio Tools for Office Runtime Language Pack Microsoft - MB - Freeware -. Microsoft Office System (Version ランタイム) 言語パックのマイクロソフトの Visual Studio ツールには、ランタイム ユーザー インターフェイスなど、英語以外の言語用のエラー Dec 20,  · Microsoft Office Service Pack 2 (SP2) (64 ビット版) には、セキュリティ、パフォーマンス、および安定性の向上のための新しい更新プログラムが含まれています。また、この SP は以前公開されたすべての更新プログラムのロールアップです。         

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[amdhan-consulting]

Vendor Portal ''Relationships Handled With Trust'

Business Organizations & Industries are a cumulative Group of Suppliers, Customers, and Employees, Network, Vendors, Stakeholders & such troop of people. Any organization is incomplete without any one of the pillars. The vendors & suppliers are the most important part of the Business, as they add value towards the development of the work progress & bring expected results. One of our main goals here at Amdhan is we want our clients to be able to manage their vendors directly within their Sharepoint internet. Therefore we reconstructed our vendor management system. The system is built directly into operations department under vendor management. Amdhan helps its customers in deploying a branded & customized vendor portal. Manage your vendor relationships through a branded vendor portal hosted on your own URL. Manage access to information & delegate data inputs to your supplier management portal base using unlimited public forms. Automate supplier on boarding & vendor compliance. Enhance your supplier’s experience & your master data quality. Visualize all supplier process- configure & trigger our industry unique kanban workflow engine to visualize supplier on boarding, supplier invitation, documentation updates & performance reviews. Integration: extensive integration support of the vendor registration portal forever 220 third party solutions including all major ERP & finance platforms to sync all supplier master data. Make your auditors happy and run from the comprehensive reporting suite including CFPB compliance. Build & share custom reports & schedule reports via email to make sure you are always in the know.

Vendor portal features & benefits:

Enhance vendor performance.

Track & share performance data to enhance vendor value. Use our service provided messaging platform to collaborate with your vendor in central, searchable archive.

Drive optimum value.

View your vendors by category to easily identify consolidation opportunities. Reduce your vendor tail & build deeper more valuable relationships delivering significant hard and soft savings.

Manage Vendor score card:

Configure conditional workflows & related approvals between internal departments.

Control vendor data updates: secure public forms allow vendor submissions to safely update key records on approval. Enhance invoice management & supplier relationship with vendor self service.

Supplier Registration Portal processes includes:

A vendor management system keeps all Purchase Quotations/Orders rising within the ERP with no external tools required for the merchant to use while allowing the supplier to conveniently access and manage quotations. Finally, let’s see how companies benefit from an ERP integrated supplier portal system.

Companies automatically issues Purchase Orders (POs) and Purchase Order Quotations to Suppliers once raised.

Provides easy access to the PO for the Supplier once received.

IT gives permission to the Supplier to confirm the PO, conveniently add delivery dates and related invoices.

Automatically updates the ERP with the expected price and confirmation of possible delivery dates once entered to the purchase order quotation by the Supplier.

Automatically updates the ERP with expected Delivery Dates once entered to the PO by the Supplier.

Automatically update the Supplier and internal staff of a change in the Purchase Order (i.e. : once a delivery date has been entered).

Keeps a transparent log of each event associated with the PO.

Benefits of a Supplier Portal system

Initially, it’s worth noting that a vendor portal can offer many benefits. However, that would more or less depend on the functionality of each portal. That’s why we’re going to list here some of the main benefits that are the minimum requirement a portal should offer.

Reduce Manual Admin Tasks

The main purpose of a portal is to not only reduce time-consuming manual tasks but to provide copies of documents, invoices, statements, reminders, and data updates etc. The supplier portal automates many aspects of supplier management, drastically reducing your administrators’ workload and saving you lots of time and effort.

[bizsolution]

8 ways to increase employee engagement with an Employee Hub on Office 365

Over the years, the role of employee engagement at organizations has been evident. The Corporate Leadership Council reports that “Engaged employees are 87 percent less likely to leave an organization.” In addition, the companies who have employee engagement strategies and the tools in place, reportedly record low levels of absenteeism, quality issues, safety issues and theft at the workplace.

The engaged workforce is loyal, productive and self-driven and contributes towards growing revenues and increasing customer satisfaction.

Yet employees at many organizations loose hours of productivity doing time-consuming tasks such as — searching for documents, printing and mailing information, completing forms, executing manual processes, finding help, and so on.

Office 365 is the leading provider of numerous productivity tools; and a comprehensive, ready-to-go intranet brings Office 365 tools together turning it into an ‘Employee Hub.’ It helps create an ecosystem that not only connects your employees but also seamlessly manages every aspect of your business. Its intuitive and easy-to-use features are highly engaging and make your employees’ work lives simpler, increasing engagement levels like never before.

Here are the 8 ways you can better drive and engage your staff with an Office 365 Intranet:

1. Simplicity

Microsoft has been leading the way in the enterprise collaboration space. Many solutions based on the SharePoint platform or on Office 365 are available out-of-the-box. The reason companies are increasingly adopting these solutions is that they come with several built-in features that you can start using — after a few, quick tweaks — right after installation.

However, some products offer a variety of customizations which make the solution complex and overwhelming to its users, thus deterring rather than engaging the employees.

Complexity certainly has its time and place, but it is usually most effective to have a digital workplace which is simple, concise, and easy to navigate.

An Intranet on Office 365 is built with a simple and clean design which is easy to get around. It works far more efficiently than a solution that is packed with advance capabilities, tools and complex navigation. It’s flexible and offers all the basic features one needs to be productive.

2. Gamification

Your digital workplace can be as interesting as you make it. Corporate and internal communications will always be at the forefront of a digital workplace, but Office 365 offers numerous capabilities to serve much more than just a collaboration platform to access information, documents, and communications.

An Intranet on Office 365 can offer fun ways to engage more users. You can turn work into play with exciting contests that motivate and engage employees. You can also add rich content such as videos, photographs, social streams, and surveys to get the conversations started and facilitate a flow of ideas.

Further, you can have your employees participate in individual and team-based competitions that motivate them to achieve certain pre-defined goals by offering prizes, awards, privileges, and recognition.

By implementing the above ideas, you can turn your intranet into an ‘Employee Hub’ your employees will want to visit for fresh, updated content, and spend their work day there knowing they have all the tools they need to be productive.

3. Self-Service approach

Your digital workplace can be more rewarding when it saves your user’s time. Along with offering excellent search capabilities, it should also be user friendly and intuitive so that users can operate functionality without depending on others, such as your HR and IT staff.

With tools like knowledge base, in-context help, and short training videos, your employees can find answers, explore tools on their own, save time, and feel more connected, engaged and driven.

Enable the following self-help tools on your Office 365 Intranet to create a better engaged workplace:

* Replace commonly used (manual) forms with digitized and automated forms.

* Publish news & announcements, policies & procedures on the intranet rather than sending emails, which can get buried.

* Create an FAQ to address commonly asked questions and add to it as required.

4. Smarter Workflows

Manual processes are time-consuming and error prone. Automating manual, paper-based processes — like form and document approvals — saves time by preventing your users from doing tedious and repetitive tasks.

An Office 365 Intranet offers automated business processes that replace manual methods of data entry with intelligent workflows. It enables validated information to be automatically collected and stored in a database, from where all kinds of reports can be run. It seamlessly automates simple to complex multi-stage workflows and approvals like inventory updates, formula reviews in a manufacturing unit, general approvals from your manager or HR, and can automate workflows brought from different systems, such as ERP, CRM, Sales and Finance and so on.

5. Easy Collaboration

It is estimated that by 2020 millennials will constitute 80% of the global workforce. Young employees are the driving force behind any organization’s success. They are energetic, innovative and self-driven but also have high expectations for the work style and technology tools offered. This paradigm shift brings new challenges and opportunities for companies and makes it critical for them to transform their current work style and make it more technology driven — to attract fresh, young talent.

Office 365 is the leading productivity suite that provides useful and more efficient tools and applications to connect, engage and work together. An Intranet on Office 365 is a connected and collaborative ecosystem that offer tools for teamwork like team sites for cross-team communications, tasks execution, and document libraries for co-authoring and updating content. It is a place where people can connect through chat and instant messaging tools, be notified of changes on tasks, documents, etc. in real-time. It seamlessly integrates with your email applications to notify staff of changes to documents or news that they are following.

6. Mobility

Today’s workforce is becoming more scattered and distributed. According to research conducted by GlobalWorkplaceAnalytics.com, approximately 3.7 million U.S. employees work from home at least half the time, and employees are not at their desk 50–60% of the time.

It has become more and more important for companies to provide the tools to accommodate its ever-growing mobile workforce needs, to improve business productivity and stay in line with the competition. The ability to work remotely, have flexible hours, use a device of their choice allows employees to work across time zones. With anytime and anywhere access, responsiveness and availability across devices as key features, an Office 365 Intranet can play a vital role in your mobile roadmap. It connects your remote teams and gets everybody on the same page while also employing enterprise-grade security.

7. Everything Centralized

Your Office 365 Intranet is a central place for all your work-related communications. It brings all your business processes in one central location. So instead of using separate applications for your email, document authoring, project management, forms processing, and collaborating; it makes everything available on your intranet.

It is also capable of integrating with external business applications so you can connect to your existing apps from the intranet portal, while still maintaining the single sign on feature.

8. User Feedback

Just because you implemented a new workplace solution which is supposed to save time and increase productivity, doesn’t mean your employees share your enthusiasm and jump into using the product.

Nobody likes change, even if it makes things simpler.

Make sure you’ve spent time interviewing some of your key users to understand how they work and what their pain points are. Then, when you introduce the intranet highlight how it is going to benefit them. Give them examples by comparing some activities they do currently and show them how quick and easy it will be on the intranet.

It is also a good idea to have a place on the intranet where users can give their feedback and make suggestions. These are very valuable in enhancing the solution, making your users feel heard, and giving them what they need.

Source: LinkedIn

[websynergies]

Harness the power of Microsoft SharePoint for better teamwork & collaboration

What is meant by SharePoint development? What is the programming language for SharePoint? How does outsourcing to a SharePoint development company work? How long does it take to implement SharePoint development solutions?

Any business, large or small, can greatly benefit from a smart technology solution that enables better teamwork and collaboration among its employees across different verticals. That’s where Microsoft SharePoint comes in. The features of Microsoft SharePoint are focused around an intranet-based cross-collaboration experience that allows for easy-to-use secure sharing, workflow collaboration, and content management features among several others.

An introduction to Microsoft SharePoint

Microsoft SharePoint is an intranet-based collaboration system that makes use of workflow applications, list databases, and other web parts & security features to enable business teams to work better together. SharePoint also allows the company using the platform to control access to information and automate workflow processes across verticals within the organization.

SharePoint Online is the Microsoft Cloud version of SharePoint, which has several additional integration abilities with other cloud-based applications. It is functionally paired with several other offerings that Microsoft packages with an Office 365 or Microsoft 365 license.

What is Microsoft SharePoint used for?

There are several stand-out features in the SharePoint platform that make it easier for people to collaborate on projects and establish & maintain standard business processes for information sharing, recording data, and document publishing.

Convenient features like co-authoring, security controls, versioning, and integration with Microsoft Exchange give business users the ability to achieve more by making the best use of their time, while maintaining the integrity & quality of the work they produce.

Microsoft SharePoint allows for the following functionality:

Require an approval on documents before they are made visible

“Check out” documents to prevent any further authoring or editing

Notifications when documents are uploaded or when changes are made

Make workflows using “if/then” logic to automate actions such as moving or emailing documents, and information recording

All these features enhance the productivity & efficiency of business users. The feature that really sets Microsoft SharePoint apart from other document collaboration systems is its ability to display information about what documents are stored and why

With SharePoint it is very simple to require that metadata, or information about particular data, is furnished, so that everyone involved can better understand the reason for a certain document to exist and the importance of the document even before opening it. SharePoint also allows users to craft custom databases in an easy-to-use format, and record huge chunks of information that can be integrated into the workflows or into other business processes.

SharePoint Apps

SharePoint Apps are integrations that add additional features to standard collaboration spaces on the SharePoint platform. While some apps are made available with the platform, there are several others that add features and options that are not part of the regular SharePoint platform. For example, these could include a library where business users can store and share documents, calendar plug-ins, or powerful workflow apps which enable repeatable logical actions in Microsoft SharePoint with ease.

Custom SharePoint Development

The beauty of Microsoft SharePoint is that it is an extremely versatile development platform that allows for building customized client-side components, add-ins and solutions with different scopes that address a wide variety of needs. The SharePoint developer documentation is a helpful guide that takes you through the features, technologies, capabilities, and models for development that set Microsoft SharePoint apart as an excellent development platform.

Custom SharePoint Development involves the building of customized SharePoint solutions and apps, and also individual features like workflows, site templates, and more, depending on the unique needs of any organization.

As a Microsoft Gold Partner with over 3 decades of experience in understanding and servicing client needs, Web Synergies offers expert SharePoint Development Services, and delivers robust & reliable tools to help organizations collaborate better and work smarter.

Features and tools that can be customized on Microsoft SharePoint

Workflows

Simplify your sophisticated business processes by automating and structuring them into simple, effective and logical Microsoft SharePoint workflows.

Timer jobs and event receivers

To add to the features that come with Microsoft SharePoint, we develop customized timer jobs and event receivers to allow you to fulfill non-standard actions through your SharePoint site.

Custom field types

Employ an individual approach to managing data by creating custom fields that go beyond the standard SharePoint fields without having to rely on any other software.

Custom site/subsite templates

Create convenient templates to keep all the site features and customizations that can also be used to deploy similar solutions on many other SharePoint sites while maintaining design consistency.

SharePoint application development

We understand your unique requirements and challenges to develop Microsoft SharePoint apps that are intuitive, easy-to-implement, and easy-to-use.

Custom SharePoint-based solutions

Develop custom-built SharePoint solutions, whether for a SharePoint intranet, a document management system, a project management solution or a learning management system.

Consult with our team of experts today to fully understand how customized Microsoft SharePoint solutions can benefit your business. Web Synergies is fully committed to providing clients with unique high-value technology solutions that are built around each organization’s particular needs and preferences.

[allteksltd]

Cloud-Based Office 365 Subscription For Clients All Over Sussex And Elsewhere

Cloud-Based Office 365 Subscription For Clients All Over Sussex And Elsewhere

Leading IT service provider offers varied services to clients from different industries

Having been a leading IT services provider for the best part of 20 years well-known UK IT services firm Allteks Ltd has built their high, positive profile around their expertise in the field of IT services whereby they have become known as one of the leading firms in their industry in the country.

Their services are varied and aimed at business’ needs and requirements in terms of which they take over – either partially or in full – the IT compliment of their clients’ businesses. They have clients from different backgrounds and deal with the needs and expectations of businesses of varying size, right from the smaller client to those that represent truly large organisations.

They always offer a bespoke service, tailored to the needs of the client after proper consultations before they go ahead and install programs and applications to offer clients the solutions they need to be able to run and grow their companies and/or organisations.

Their managers, engineers and support staff are well versed in terms of which they offer and execute services to include, for example, assistance with different aspects of all services to ensure clients’ full IT complement works perfectly and is never compromised for safety, for instance, as well as co-managed service needs for the client that can benefit from IT services additional to their own. This also includes a series of Cloud services which have become essential for virtually any business that has access to IT.

In this regard a spokesperson for the company, when approached for comment, had the following to say, “I would like to emphasize that we offer great knowledge and experience in terms of which our IT support systems are viewed positively and with great appreciation by all of our current and past clients.

“This refers, indeed, to all the services clients are able to avail themselves of when they deal with us, right from the business infrastructure services our support teams offer, as well as the assistance in terms of which of our Office 365 Cloud-Based subscription services are so sought after, whether you require these anywhere in Sussex or elsewhere in the UK. Please visit our website for fine detail and to see what these services are about.”

Some of the Office 365 packages they offer are used by almost all businesses all over the globe and include, for example, Microsoft Dynamics, SharePoint and Microsoft Teams, all of which are accessible with the services offered by Allteks Ltd.

The company remains committed to offering their services on a bespoke basis to ensure that every client is afforded high quality service and assistance.

About Us

At Allteks Ltd we offer our IT services to a varied client base from different business backgrounds throughout the UK on either a full or co-managed services basis to help them reach all of those business goals that rely on the quality of their IT infrastructure and the ongoing support they receive. We take pride in the quality of every service we offer, the knowledge and expertise of those professionals we employ and our good name in the industry. Our services include, but are not limited to, offering advice and ongoing IT support to industries such as those operating in the legal, financial and public sector that can benefit from an association with us whereby their IT complement is looked after by our professionals. Our services add value to clients’ efforts at managing all of their IT needs to help ensure their unique requirements are met and their businesses therefore assured of the latest, most trusted IT systems to ensure their own, unique profile is always underpinned by our support. For more about us please visit https://www.allteks.co.uk/