#accounts receivable software

[microcomsys]

Streamlining Receivables: Maximizing Efficiency with Accounts Receivable Software

In the realm of financial management, efficient management of accounts receivable (AR) is vital for maintaining healthy cash flow and sustaining business operations. At Micro Com Systems LTD, we recognize the significance of seamless AR processes and the pivotal role of Accounts Receivable software in optimizing receivables management. In this blog, we delve into the benefits of Accounts Receivable software and how Micro Com Systems LTD leverages this technology to maximize efficiency and profitability.

Automated Invoicing and Billing: Accounts Receivable software automates the invoicing and billing process, reducing manual errors and streamlining payment collections. Micro Com Systems LTD can generate professional invoices, send them to clients electronically, and track payment statuses in real time. Automated reminders for overdue payments help expedite collections and improve cash flow management.

Efficient Payment Processing: With Accounts Receivable software, Micro Com Systems LTD can offer multiple payment options to clients, including credit card payments, ACH transfers, and online payment portals. This flexibility enhances customer satisfaction and accelerates payment processing. Integration with payment gateways ensures secure and seamless transactions, reducing processing times and minimizing payment delays.

Customizable Payment Terms: Accounts Receivable software allows Micro Com Systems LTD to define and customize payment terms for different clients and contracts. Flexible payment schedules, discounts for early payments, and penalty provisions for late payments can be easily configured within the software. This level of customization improves client relationships, encourages prompt payments, and optimizes cash flow forecasting.

Real-time Receivables Tracking: Monitoring and tracking receivables in real time is essential for proactive decision-making and risk management. Accounts Receivable software provides Micro Com Systems LTD with comprehensive dashboards and reports that offer insights into receivables aging, outstanding balances, collection trends, and client payment behaviors. This real-time visibility enables informed strategic planning and effective follow-up actions.

Integration with Accounting Systems: Accounts Receivable software seamlessly integrates with Micro Com Systems LTD's existing accounting systems, ERP solutions, and financial platforms. This integration ensures data consistency, eliminates manual data entry errors, and enhances overall financial visibility. By synchronizing AR data with general ledger accounts, the software facilitates accurate financial reporting and reconciliation.

Automated Collections and Dunning: Accounts Receivable software automates collections processes through dunning letters, reminder emails, and follow-up notifications. Micro Com Systems LTD can set up automated workflows for escalating overdue accounts, initiating collection calls, and negotiating payment arrangements. This automation reduces administrative burden, improves collections efficiency, and minimizes bad debt risks.

Credit Management and Risk Assessment: Effective credit management is essential for mitigating credit risks and optimizing credit decisions. Accounts Receivable software enables Micro Com Systems LTD to assess client creditworthiness, establish credit limits, and monitor credit exposures. Automated credit checks, credit scoring models, and credit risk reports provide valuable insights for informed credit decisions and proactive risk mitigation.

Scalability and Growth Support: As Micro Com Systems LTD expands its client base and business operations, Accounts Receivable software offers scalability and flexibility to accommodate growth. The software's modular architecture allows for seamless upgrades, customization of workflows, and integration of additional functionalities as needed. This scalability supports Micro Com Systems LTD's strategic objectives and ensures scalability in receivables management.

In conclusion, Accounts Receivable software plays a crucial role in optimizing receivables management, improving cash flow, and enhancing client relationships for Micro Com Systems LTD. By leveraging advanced automation, real-time visibility, and customization capabilities, the software empowers Micro Com Systems LTD to streamline AR processes, mitigate risks, and drive sustainable growth and profitability.

[kapittx]

Transforming Accounts Receivable: A Deep Dive into Modern Solutions with Kapittx

In the dynamic world of modern business, effective accounts receivable (AR) management has become a linchpin for sustained growth and financial stability. The increasing demand for streamlined financial processes necessitates the adoption of innovative solutions. 

Every company invests substantial resources to grow the business and revenue. However, that revenue must be converted into cash.

The team and the processes responsible for converting revenue to cash by effectively managing receivables are – 

Also managing 100% of company’s revenue

Either can save or lose millions in the form of bad debt and interest cost

As a customer touch point, can influence customer service and satisfaction, directly affecting revenue.

Why current AR process is not effective?

Traditional accounting ERPs with spreadsheets, once considered revolutionary, have become outdated in the face of rapid advancements in Automation, Machine Learning, and Artificial Intelligence (AI). The historical approach of relying on spreadsheets, emails, phone calls, and personal visits to manage receivables has persisted through generations. However, the limitations of these traditional processes, marked by manual tasks and delays, are evident in the current fast-paced business landscape.

The Challenge of Traditional AR Processes:

Traditional AR processes are notorious for their inefficiencies, resulting in delayed payments and increased Days Sales Outstanding (DSO). Their lack of agility poses a significant challenge for businesses striving to navigate fluctuating payment behaviors, complex customer interactions, and the growing demand for real-time data insights.

The Emergence of Innovative Solutions:

Acknowledging the critical need for a modern approach to AR management, innovative platforms like Kapittx have come to the forefront. These solutions leverage automation, analytics, and AI to effectively address the complexities of the modern business environment, empowering CFOs and finance organizations to take control of their receivables and cash flow.

Benefits of AI-Powered AR Tools and Processes:

Increased Cash Flow and Reduced DSO: AI-powered tools streamline processes, resulting in quicker payments and a notable reduction in Days Sales Outstanding.

Boost in Credit Sales and Margins: Improved efficiency enhances credit sales and profit margins, contributing to overall revenue growth.

Enhanced Productivity of Collection and Sales Teams: AI-driven automation increases the productivity of collection and sales teams, saving valuable time for managers and CFOs.

Reduced Bad Debt and Interest Costs: Advanced analytics minimize the risk of bad debt, leading to substantial savings in interest costs.

Lower Administrative Costs: Automation across the revenue cycle reduces administrative costs, optimizing overall financial operations.

Decrease in Deductions and Concessions Losses: AI-powered tools help identify and mitigate deductions and concessions losses, preserving revenue.

Enhanced Customer Service: Improved efficiency and responsiveness contribute to enhanced customer service, fostering stronger client relationships.

Decreased Administrative Burden on Sales Force and Management: Automation reduces the administrative burden on the sales force and management, allowing them to focus on core revenue-generating activities.

Drivers of Receivable Management

What are the drivers of receivable management? Which are within the control and outside the of control of the receivable management team? When is a good time to change your AR process :

Receivables management is an art that requires finesse in human interactions and creative problem-solving. Simultaneously, it is a science that leverages data, analytics, and technology to optimize processes, manage risks, and drive strategic decision-making. The most successful CFOs, Finance Controllers, Credit Managers or Receivables Managers are those who seamlessly integrate both the artistic and scientific aspects, adapting to the dynamic nature of the field. It encompasses business processes, technological tools, workforce skills and motivation, corporate culture, evolving behaviors of customers and colleagues, an optimal organizational structure, performance metrics, incentives, and adaptability to navigate shifting external factors.

The quality of the revenue cycle operation is reflected in the receivables asset. Any mistake in the order, fulfillment, invoicing, payment, or customer satisfaction process will result in a delayed or incomplete payment in the receivables ledger.

How to identify and fix your AR process issues

Accounts receivable is a critical function that affects your cash flow, customer satisfaction, and profitability. However, many businesses struggle with inefficient and outdated AR processes that lead to poor performance and customer dissatisfaction. Here are some common indicators that your AR process needs a rehaul:

High DSO: If invoice collection period is 50% more than the credit period, it means you are taking too long to collect payments from your customers. This can affect your working capital and cash flow. High DSO can also indicate that you are not managing your customer credit risk effectively, or that you are not enforcing your payment terms consistently.

Slow invoice submission: If you are not sending your invoices to your customers within 2 to 5 days of invoice generation, you are missing out on the opportunity to get paid faster. Delayed invoice submission can also cause confusion and disputes with your customers, especially if they receive multiple invoices at once or if the invoice details are inaccurate or incomplete.

Missing payment reminders: If you are not sending timely and friendly payment reminders to your customers, you are letting them forget or ignore their payment obligations. Payment reminders are an essential part of your AR process, as they help you maintain a positive relationship with your customers and encourage them to pay on time.

High dispute rate: If you are receiving a lot of invoice disputes from your customers, it means that there is something wrong with your invoicing process or your product or service delivery. Invoice disputes can cause delays in payment, damage your customer trust, and increase your administrative costs.

Long dispute resolution time: If you are not resolving invoice disputes quickly and efficiently, you are prolonging the payment cycle and creating frustration for your customers. Dispute resolution time is a key metric that reflects your customer service quality and your AR process effectiveness.

Dependence on multiple tools: If you are using different tools to manage your receivables, such as accounting ERP, spreadsheets, and report generating tools, you are creating unnecessary complexity and inefficiency in your AR process. Using multiple tools can cause data inconsistency, duplication, and errors, as well as increase your operational costs and time.

Lack of visibility: If you are not able to track and analyze the reasons for payment delays, you are missing out on valuable insights that can help you improve your AR process and customer experience. Understanding the root causes of payment delays can help you identify and address the internal and external factors that affect your AR performance.

Increasing review time: If you are spending more time reviewing your receivables than acting on them, you are wasting your resources and losing your competitive edge. Reviewing your receivables is important, but it should not take away from your core activities, such as collecting payments, resolving disputes, and building customer relationships.

According to a study, 70% of the invoice payments are delayed not because customers want to delay, but due to internal challenges and broken AR processes. Therefore, it is crucial to optimize your AR process and eliminate the inefficiencies and errors that cause payment delays. 

Aspects of your AR process that you can control and improve:

Invoice generation: You can automate your invoice generation process and ensure that your invoices are accurate, complete, and compliant with your customer’s requirements. You can also use electronic invoicing to reduce paper usage, printing costs, and delivery time.

Invoice submission: You can automate your invoice submission process and send your invoices to your customers via their preferred channel, such as email, web portal, or EDI. You can also use invoice tracking to confirm that your invoices are received and opened by your customers.

Payment reminders: You can automate your payment reminder process and send personalized and friendly reminders to your customers via their preferred channel, such as email, SMS, or phone. You can also use payment reminder templates to ensure consistency and professionalism in your communication.

Follow-up calls: You can automate your follow-up call process and schedule and execute calls to your customers based on their payment behavior and risk profile. You can also use call scripts to ensure that your calls are polite, respectful, and effective.

Dispute management: You can automate your dispute management process and capture, categorize, and assign disputes to the right person or team. You can also use dispute resolution workflows to ensure that disputes are resolved in a timely and satisfactory manner.

Aspects of your AR process that you cannot control:

Customer errors: If your customer makes a mistake in placing an order, receiving a product or service, making a payment, or updating their information, it can result in a past due or short payment in your receivables ledger. You can try to prevent customer errors by providing clear and accurate information, instructions, and support to your customers.

Customer dissatisfaction: If your customer is unhappy with your product or service, or with your customer service, they may withhold or delay their payment as a form of protest or retaliation. You can try to prevent customer dissatisfaction by delivering high-quality products and services, and by providing excellent customer service.

Automation is revolutionizing receivables management. Credit and collection software offers work flow, data management, and analysis tools that surpass even the best ERP systems. By enabling access to all the information related to the invoice-to-cash process and providing the tools to act on that data from a single user interface, companies that have adopted receivables management software have achieved dramatic improvements in performance, as seen by reduced DSO and delinquencies. But efficiency is not the only benefit. The data collected from credit and collection activities also provides valuable customer and process insights that can be used to enhance customer profitability, invoice accuracy, and customer satisfaction. When used properly, receivables management automation becomes the missing link between back office operations and front line customer relationship management.

What to look for to modernise your AR Process?

In the ever-evolving landscape of finance, the adoption of automation is crucial for staying competitive and optimizing operational efficiency. Modernizing your Accounts Receivable (AR) process through automation is not just a trend but a strategic move to enhance productivity, minimize errors, and foster a more agile business environment.

Key Considerations for Modernizing Accounts Receivable process with Automation:

Integration Capabilities:

Ensure that the automation solution seamlessly integrates with existing systems, ERPs, and other relevant tools to avoid disruptions and enhance overall efficiency.

Scalability:

Choose an automation solution that can scale alongside your business growth. This ensures that the system remains effective and adaptable as your AR needs evolve.

User-Friendly Interface:

Opt for an automation platform with an intuitive and user-friendly interface. This reduces the learning curve for your team and promotes swift adoption across different departments.

Data Security and Compliance:

Prioritize platforms that adhere to stringent data security standards and compliance regulations. Protecting sensitive financial information is paramount in the modern business landscape.

Customization and Flexibility:

Look for automation tools that offer customization options to tailor the solution to your specific AR processes. Flexibility is key to accommodating diverse business requirements.

Workflow Automation:

Identify a solution that automates routine and time-consuming tasks, such as invoice processing, payment reminders, and data entry. This not only saves time but also reduces the risk of human errors.

Analytics and Reporting:

Choose a platform that provides robust analytics and reporting features. Real-time insights into AR performance empower decision-makers to identify trends, make informed decisions, and strategize for the future.

Collaboration Features:

Opt for automation tools that facilitate collaboration among team members and stakeholders. Effective communication and seamless collaboration are crucial for a streamlined AR process.

Customer Experience Enhancement:

Prioritize solutions that enhance the customer experience. Automation can improve the speed and accuracy of invoicing, payment processing, and dispute resolution, leading to increased customer satisfaction.

Cost-Benefit Analysis:

Conduct a thorough cost-benefit analysis to assess the potential return on investment. While automation involves an upfront investment, the long-term benefits in terms of efficiency and cost savings often outweigh the initial costs.

Modernizing your Accounts Receivable process through automation is not just a technological upgrade; it’s a strategic decision to future-proof your finance operations. By considering these key factors, you can select the right automation solution that aligns with your business goals, enhances efficiency, and propels your organization toward sustained success in the dynamic financial landscape.

[maxyfi-ar-crm]

The Future of Accounts Receivable: Automation and Innovation

Do you know that the future of accounts receivable is looking bright, with automation and innovation leading the way?  

With the advent of new technologies such as artificial intelligence and machine learning, the process of managing your accounts receivable is becoming more efficient and accurate. 

Now, you may have doubts about What is Automation? and How Automation can help you streamline your Accounts receivable? Let’s discuss that in this article. 

What is Automation? 

The term automation refers to using technology to perform tasks automatically using machines, software, or other tools without human intervention or control. 

An example of automation is a factory assembly line, where machines are used to assemble products automatically. Machines are programmed to perform specific tasks, such as welding or painting, and can work around the clock without the need for human intervention.  

Another example of automation is a self-checkout machine at a grocery store, which allows customers to scan and pay for their items without the assistance of a cashier. 

Overall, automation can help to increase efficiency, reduce the need for labor, and improve accuracy and consistency in tasks. However, it can also lead to job displacement, as some tasks may be automated and performed by machines instead of people. 

How Automation can help you streamline your Accounts Receivable Process? 

Automation can help streamline your accounts receivable process by allowing you to quickly and accurately  

process invoices and payment requests, 

track customer payment history, 

generate reports.  

This can help you to manage your cash flow and ensure that you are getting paid faster and more promptly. 

Here are some specific ways in which automation can help with accounts receivable: 

1. Invoice generation: 

Automated invoice generation is the process of creating and sending invoices to customers without the need for direct human intervention. Invoices are created in the accounts receivable process when a transaction is completed or a service is supplied to a customer with a credit base. 

In most cases, automated invoice creation involves the use of software or a system that creates and distributes invoices to customers based on predetermined workflows or communication templates. 

Using automated invoice generation in the accounts receivable process has various advantages. By removing the need for manual data input and invoice production, it can save time and decrease the chance of errors. By providing customers with clear, accurate, and timely invoices, automated invoice production can also help you optimize your invoicing and payment procedures. Furthermore, automated invoice generation can enhance cash flow by allowing you to issue invoices and receive payments from customers more rapidly. 

To deploy automated invoice generation, you're invoicing and payment processes must be configured with the right accounts receivable software or system. This may involve integrating the system with your accounting software or other business systems, as well as creating rules or triggers for invoice generation and delivery. Once configured, you can use the system to generate and send invoices to your customers depending on the predefined workflows and communication templates. 

2. Payment tracking: 

The use of technology and software to monitor and record customer payments is referred to as automated payment tracking in the accounts receivable process. This procedure assists you in successfully managing your accounts receivable, which is the money owed by your customers for products or services that are given but not yet paid for. 

Using automatic payment tracking in the accounts receivable process has several advantages. 

Accounts Receivable Automation enables you to record payments promptly and correctly as they are made, lowering the chance of errors and blunders. 

Automated payment tracking can assist you in identifying potential payment difficulties, such as late or missing payments so that they can be resolved as soon as possible. 

By giving real-time information about the state of your accounts receivable process, automated payment tracking may help you manage your cash flow more efficiently. 

Overall, automated payment tracking in the accounts receivable process can help you handle your financial transactions and financial management operations more efficiently and precisely than before. 

3. Report generation: 

In the accounts receivable process, automated report generation refers to the use of software or other technical tools to automatically generate reports linked to the payment of invoices and other debts owing to a business. 

These reports may provide information on 

the total amount of money owed, 

the payment status, 

any outstanding amounts. 

An aging report, which displays the period that has passed since an invoice was issued and the current state of payment, is a typical type of report generated in the accounts receivable process. 

Cash flow reports, which indicate the amount of money flowing into and going out of your business, and accounts receivable summaries, which offer an overview of the total amount of money owed to your business, are two other sorts of reports that can be generated. 

You can profit from automated report generation by making it easier to track and manage your accounts receivable. You can save time and resources by automating the process of creating these reports, and you can also make it simpler to discover any errors or errors in your accounts receivable with real-time and updated reports. 

Overall, automation can help you streamline your accounts receivable process and improve your cash flow by making it easier to manage invoices, track payments, and generate reports. 

Maxyfi – Accounts Receivable Software  

The future of accounts receivable is automation. Gone are the days of manual invoicing and payment tracking. With the proliferation of technology in the business world, automation is becoming increasingly necessary to streamline processes and improve efficiency. 

One tool that is leading the charge in accounts receivable automation is Maxyfi. This innovative software offers a range of features to help businesses manage their accounts receivable with ease. 

With Maxyfi, you can automate the invoicing process, sending out professional-looking invoices to your customers with just a few clicks. You can also set up automatic payment reminders to ensure that you receive timely payment for your goods or services. 

In addition to automating the invoicing and payment process, Maxyfi also offers a range of reporting and analysis tools to help you stay on top of your accounts receivable process. You can see at a glance which invoices are outstanding, and take action to follow up on any that are overdue. 

Maxyfi also integrates with a range of other business tools, including your accounting software, to ensure a seamless flow of information across your business. 

In short, if you want to streamline your accounts receivable process and improve the efficiency of your business, Maxyfi – Automated Accounts Receivable Software is the perfect solution. With its automation capabilities and wide range of features, it is a valuable tool for any business looking to take its accounts receivable to the next level. 

Conclusion 

To conclude, the future of accounts receivable seems promising, with automation and innovation leading the way. By adopting new technologies and approaches, you can  

improve the efficiency and accuracy of your accounts receivable process, 

reduce the number of overdue or unpaid invoices, 

improve your cash flow and bottom line.  

As these trends continue to evolve, we should expect to see even more amazing discoveries and innovations in the accounts receivable market. You can learn more about Accounts Receivable Automation by visiting Maxyfi Blogs. 

[welcometoqueer]

I haven’t really seen any of the more recent U.S. election news hitting tumblr yet so here’s some updates (now edited with sources added):

There’s evidence of Trump cheating and interfering with the election.

Possible Russian interference.

Mail-in ballots are not being counted or “recognized” in multiple (notably swing) states.

30+ bomb threats were called in and shut down polling stations on Election Day.

20+ million votes are still unaccounted for, and that’s just to have the same voter turnout as 2020.

There was record voter turnout and new/first-time voter registration this year. We definitely should be well over the turnout in 2020.

U.S. citizens are using this site to demand, not only a recount, but a complete investigation into election fraud and interference for the reasons stated above:

Here is what I submitted as an example:

An investigation for election interference and fraud is required. We desperately need a recount or even a revote. The American people deserve the right to a free and fair election. There has been evidence unveiled of Trump cheating and committing election fraud which is illegal. There is some evidence of possible Russian interference. At least 30+ bomb threats were called in to polling places. Multiple, notably swing states, have ballots unaccounted for and voting machines not registering votes. Ballots and ballot boxes were tampered with and burned. Over 20 million votes that we know of are unaccounted for. With record turnout and new voter registration this year, there should be no possibility that there are less votes than even in the 2020 election.

Sources (working on finding more links but if anyone wants to add info, it’s appreciated):

FBI addressing Russian interference and bomb threats:

Emails released by Rachael Bellis (private account, can’t share original tweet) confirming Trump committing election fraud:

Pennsylvania's Centre County officials say they are working with their ballot scanner vendor to figure out why the county's mail-in ballot data is "not being recognized when uploaded to the elections software:”

Wisconsin recount:

[ID:

Multiple screenshots and images.

The first is a screenshot with a link and information for contacting the White House directly regarding election fraud. The instructions include choosing to leave a comment to President Joe Biden directly and to select election security as the reason.

The screenshot then instructs people to include any or all of the following information in a paragraph as a comment to the president:

32 fake bomb threats were called into Democratic leaning poll places, rendering polling places closed for at least an hour.

A lot of people reporting their ballots were not counted for various reasons.

This all occurred in swing states.

This is too coincidental that these things happen and swing in his favor after months of hinting at foul play.

Directly state that an investigation for tampering, interference, fraud is required, not just a recount.

The second image is from the FBI Twitter account that reads:

The FBI is aware of bomb threats to polling locations in several states, many of which appear to originate from Russian email domains. None of the threats have been determined to be credible thus far. https://t.co/j3YfajVK1m — FBI (@FBI) November 5, 2024

The next four Gmail screenshots of an email sent to Rachael Bellis from Chris T. Spackman that read together as follows:

Dear BELLIS, RACHAEL E., The Dauphin County Board of Elections received a challenge to your absentee ballot you applied for in the November 5, 2024 General Election. The challenge argues that a provision of the Pennsylvania Election Code takes precedence over the federal Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA), which requires states and counties to permit U.S. citizens who move overseas to vote by absentee ballot for federal offices based on their last U.S. residential address.

The full text of the challenge that was filed appears below this email.

You may respond to the challenge in any of the following ways:

1. Call the Bureau of Registration and Election at (717) 780-6360;

2. Email a statement to the Bureau at Election election@dauphincounty.gov. Any statement you submit regarding the period during which you lived in Dauphin County, any family or connections that you still have here, and why you are now residing abroad would be read into the record.

3. Appear in person at a Board of Elections hearing scheduled for Friday, November 8 at a time to be determined in the Commissioners Public Hearing Room, 4th floor of Dauphin County Administration Building, 2 S 20d St, Harrisburg, PA 17111. The meeting is also likely to be livestreamed on Facebook on the Dauphin County channel.

Sincerely,

Christopher T Spackman

TEXT OF CHALLENGE BEGINS

Dear Dauphin County Board of Elections,

I am submitting this challenge to an absentee ballot application pursuant to 25 Pa. Stat.

3146.8(f).

25 Pa. Stat. 3146.8(f) Any person challenging an application for an absentee ballot, an absentee ballot, an application for a mail-in ballot or a mail-in ballot for any of the reasons provided in this act shall deposit the sum of ten dollars ($10.00) in cash with the county board, which sum shall only be refunded if the challenge is sustained or if the challenge is withdrawn within five (5) days after the primary or election. If the challenge is dismissed by any lawful order then the deposit shall be forfeited. The county board shall deposit all deposit money in the general fund of the…

The rest of the forwarded email is cut off.

The last image is a screenshot of the official statement from the Centre County, Pennsylvania Board of Commissioners released on November 6, 2024 that states:

Centre County Working with Ballot Scanner Vendor to Export Election Results.

(Bellefonte, PA) -Centre County Elections Office is working continuously to provide mail-in ballot data in order to post unofficial results.

To this point, all ballots have been scanned, including all mail-in ballots.

Centre County's Election team and IT team have identified that the data are successfully being exported from the mail-in ballot scanners, but that the data is not being recognized when uploaded to the elections software.

Centre County's Administrator, John Franek, Jr. stated, "We have not stopped working, and we will continue to work until unofficial results are posted and reported to the Pennsylvania Department of State."

As a next step, Centre County has begun working with the equipment vendor to adjust configurations to make the two systems-the mail-in ballot scanner and the elections software where data are uploaded -compatible with one another.

We will provide updates as we make progress.

/end ID]

[adamsmeth]

Accounts Receivable Automation

Revolutionize Your Financial Operations with AR Automation

Discover how Accounts Receivable Automation is changing the landscape of financial management. By automating AR processes, businesses can significantly reduce manual errors, improve cash flow, and increase efficiency. Learn more about the latest AR tools that integrate seamlessly with your existing financial systems.

For more details click : Accounts Receivable Automation

[myndsolution1]

What are Accounts Receivable Management Services?

In the vast domain of finance and accounting, the term ‘accounts receivable’ often surfaces. Essentially, it refers to the money owed to a company by its clients or customers. But what many might not be fully acquainted with are the services designed to manage these receivables. In this article, we will explore accounts receivable management services, emphasizing the growing landscape of accounts receivable services in India.

[aimsoftware1]

 Retirement Village Software: Streamline Your Operations and Improve Resident Care 

Retirement village software is a comprehensive software solution that can help you streamline your operations and improve resident care. It can automate many of the tasks involved in running a retirement village software, such as:

Managing resident records

Tracking occupancy and waitlists

Scheduling staff and activities

Managing finances and billing

Generating reports

Communicating with residents and families

This can free up your staff to focus on providing the best possible care to your residents.

In addition, retirement village software can help you improve resident care by providing you with the tools you need to:

Track resident health and care needs

Develop personalized care plans

Coordinate care with other providers

Monitor resident satisfaction

This can help you ensure that your residents are receiving the care they need and that they are happy with the quality of life in your retirement village.

If you are looking for a way to streamline your operations and improve resident care, consider investing in retirement village software.

[batchmaster]

Accounts payable (AP) and Accounts Receivable (AR) are two crucial accounting functions that are required by any process manufacturer doing business in today’s world economy. Where AR activities signifies ‘Order to Cash’ process, AP activities signifies ‘Procure to Pay’ process.  

[kapittx]

Accounts Receivable Challenges in Distribution Industry and to Address Them

In the distribution industry, companies are navigating a complex landscape that directly impacts their cash flow management, accounts receivable, and bottom-line performance. Distribution channels, whether serving consumer goods or industrial products, play a critical role in bringing products from manufacturers to consumers, which involves warehousing, transportation, inventory management, and other logistical tasks. Industries such as grocery, convenience, and pharmacy rely on these channels for market reach and customer satisfaction.

Despite the steady demand for goods, factors like seasonal fluctuations, intense market competition, and intricate cash flow management processes have emerged as key challenges. Cash flow management is essential, especially as distribution companies often operate with extended credit terms, impacting the cash conversion cycle. Late payments from clients can significantly disrupt cash flow, leading to operational delays and missed growth opportunities. Additionally, seasonal peaks often require companies to carefully balance inventory levels and operational costs.

Achieving Scale and Enhancing Market Share

For distribution companies, achieving scale—first locally, then nationally—is vital for operational efficiency, customer insights, and investment in new capabilities. Reaching scale can also allow for reinforcing market share through key measures such as:

Digital Self-Service Tools: Investing in self-service technology for customers and resellers allows distributors to streamline transactions, enhance the customer experience, and reduce operational costs.

Pricing and Accounts Receivable Management for Distribution: Improved margins through effective pricing strategies and efficient accounts receivable management for distribution can have a positive impact on cash flow management and financial sustainability. Efficient cash application and proactive collection efforts help distributors reduce Days Sales Outstanding (DSO) and strengthen liquidity.

Private-Label Products and Value-Added Services: Offering private-label products and value-added services, such as customized delivery options or specialized product packaging, enables distributors to differentiate themselves in a competitive market and strengthen client relationships.

Key Success Factors for Distribution Companies

Effective Stock Control: Seasonal fluctuations mean that most revenue is generated in a few peak months. Accurate forecasting and stock control are essential for optimizing stock levels and maximizing sales.

Customer-Centric Workforce: Distributors who serve retail stores should emphasize customer service, as friendly, knowledgeable sales staff improve client relationships and loyalty.

Flexibility in Operations: Adapting to demand is key. During high-sales periods, distributors should expand their workforce and inventory, while scaling back in slower seasons to minimize costs.

Strong Logistics and Distribution Backbone: Controlling margins is essential in distribution. Investing in efficient logistics and distribution systems helps distributors manage transportation costs, inventory flow, and stock availability across locations.

5. Attractive Product Presentation: The product’s appearance, shelf management, and environment also influence sales. This goes beyond physical retail stores and includes online presentations and prompt service delivery, which can make a substantial difference.

Accounts Receivable Challenges in the Distribution Sector

 Cash Flow and Accounts Receivable Management for Distribution companies

Cash flow remains a top priority for distributors who often deal with extended credit terms for B2B clients. This brings the importance of accounts receivable automation for distribution companies. Distributors commonly extend 30- to 60-day payment terms to retailers, impacting the cash conversion cycle. Given that most retail distributors have high expenses tied to warehousing, transportation, and workforce, any delay in payment can have a cascading effect on operations.

Extended Days Sales Outstanding (DSO) increases the risk of cash flow disruptions, creating operational delays and potentially causing missed opportunities. In the U.S., the average DSO for retail distribution companies is approximately 57 days; however, high-performing companies aim to reduce this metric to 40 days or less.

2. Seasonal Goods and Inventory Control

For many distributors, peak sales months from October to December make up a substantial part of their annual revenue. This heavy reliance on a single season places pressure on their inventory management, requiring them to balance stock levels meticulously. A miscalculation in inventory can lead to stockouts, missed sales, or excess stock, all of which affect cash flow. Companies need a firm grip on demand forecasting, especially for seasonal products, to control stock on hand and minimize waste.

Current B2B Payment Modes and Their Benefits

Adopting efficient payment modes can significantly enhance cash flow and streamline the reconciliation process for distributors. As part of the accounts receivable automation for distribution companies, by offering multiple payment options to retailers distributors can not only offer convenient options to pay, one can also improve relationships with the retailers.

Here are several payment modes and their potential benefits:

Automated Clearing House (ACH): ACH transfers reduce payment processing time and lower transaction fees compared to traditional checks. They also minimize manual reconciliation, reducing human error and time spent on cash application.

Electronic Funds Transfer (EFT): EFT enables real-time transfers, which can be crucial for high-turnover distributors who need prompt cash flow. EFTs also simplify record-keeping and reduce the need for physical checks.

Virtual Credit Cards: Virtual credit cards provide secure and quick payment methods, especially useful for repeat transactions with trusted clients. These are particularly advantageous for transactions requiring an extra layer of security.

Credit Card Payments: While these may involve processing fees, they can improve cash flow as distributors receive funds faster. This payment mode is ideal for smaller, high-frequency orders common in retail distribution.

Digital Wallets and Mobile Payments: Although less common in B2B, digital wallets like Apple Pay or Google Wallet are gaining traction. These options are secure and convenient, and as acceptance grows, they may become a more mainstream payment option in the distribution space.

Payment Reconciliation Challenges for Distributors

One of the key components of accounts receivable for distribution companies is the obstacles you face with payment reconciliation, particularly when dealing with high transaction volumes across multiple clients. Major challenges include:

Payment Visibility: With a mix of payment modes (checks, ACH, EFT, etc.), it can be difficult to track when payments are initiated, settled, or delayed. The lack of real-time visibility results in a higher volume of unallocated cash.

Manual Processes: Many distributors rely on manual processes for reconciliation, making it time-intensive and prone to error. Nearly 30% of financial team time in some companies is spent on manual reconciliation, leaving less time for strategic activities.

Invoice Discrepancies: Discrepancies, like missing invoices or partial payments, lead to increased back-and-forth communication between distributors and clients, further delaying cash flow.

How to Improve Accounts Receivable in the Distribution Industry?

Automate the Cash Application Process: Accounts receivable automation for distribution companies will help in the automation of cash applications and can drastically reduce the time it takes to match payments to invoices, cutting down on manual processing and reducing the risk of errors. Automated systems also improve tracking and enable the finance team to focus on more strategic tasks.

Offer Early Payment Incentives: Providing discounts for early payments encourages clients to pay faster, reducing DSO and enhancing cash flow. The use of digital invoicing and payment reminders can further improve collection efficiency.

Leverage Data Analytics for Better Cash Forecasting: Advanced data analytics can provide insights into client payment patterns and predict cash flow trends. This helps finance teams forecast cash flow accurately, plan for operational expenses, and set credit policies effectively.

Integrate Payment Platforms with ERP Systems: Linking payment processing systems directly with ERP platforms ensures seamless transaction flow and real-time visibility into receivables. This integration minimizes discrepancies and improves reconciliation speed.

Strengthen Collection Procedures: A streamlined collection strategy, including regular follow-ups, automated reminders, and personalized communication, can reduce overdue receivables and maintain steady cash flow.

Conclusion

The distribution space is a dynamic sector with unique accounts receivable challenges in the distribution industry are related to cash flow, payment reconciliation, and accounts receivable management. By adopting modern payment methods, leveraging automation, and optimizing inventory, distributors can navigate these complexities more effectively. Companies that excel at managing inventory, developing a customer-focused workforce, and utilizing efficient logistics will be better positioned to succeed in this competitive market, ultimately achieving better profitability and long-term growth.

Distribution companies that prioritize efficient cash flow management, scale strategically, and invest in technology can gain a competitive advantage in the retail distribution space. By achieving these improvements, they can reduce DSO, optimize operations, and better serve their clients, positioning themselves for sustainable growth in a rapidly evolving industry.

[treasure-mimic]

So, let me try and put everything together here, because I really do think it needs to be talked about.

Today, Unity announced that it intends to apply a fee to use its software. Then it got worse.

For those not in the know, Unity is the most popular free to use video game development tool, offering a basic version for individuals who want to learn how to create games or create independently alongside paid versions for corporations or people who want more features. It's decent enough at this job, has issues but for the price point I can't complain, and is the idea entry point into creating in this medium, it's a very important piece of software.

But speaking of tools, the CEO is a massive one. When he was the COO of EA, he advocated for using, what out and out sounds like emotional manipulation to coerce players into microtransactions.

"A consumer gets engaged in a property, they might spend 10, 20, 30, 50 hours on the game and then when they're deep into the game they're well invested in it. We're not gouging, but we're charging and at that point in time the commitment can be pretty high."

He also called game developers who don't discuss monetization early in the planning stages of development, quote, "fucking idiots".

So that sets the stage for what might be one of the most bald-faced greediest moves I've seen from a corporation in a minute. Most at least have the sense of self-preservation to hide it.

A few hours ago, Unity posted this announcement on the official blog.

Effective January 1, 2024, we will introduce a new Unity Runtime Fee that’s based on game installs. We will also add cloud-based asset storage, Unity DevOps tools, and AI at runtime at no extra cost to Unity subscription plans this November. We are introducing a Unity Runtime Fee that is based upon each time a qualifying game is downloaded by an end user. We chose this because each time a game is downloaded, the Unity Runtime is also installed. Also we believe that an initial install-based fee allows creators to keep the ongoing financial gains from player engagement, unlike a revenue share.

Now there are a few red flags to note in this pitch immediately.

Unity is planning on charging a fee on all games which use its engine.

This is a flat fee per number of installs.

They are using an always online runtime function to determine whether a game is downloaded.

There is just so many things wrong with this that it's hard to know where to start, not helped by this FAQ which doubled down on a lot of the major issues people had.

I guess let's start with what people noticed first. Because it's using a system baked into the software itself, Unity would not be differentiating between a "purchase" and a "download". If someone uninstalls and reinstalls a game, that's two downloads. If someone gets a new computer or a new console and downloads a game already purchased from their account, that's two download. If someone pirates the game, the studio will be asked to pay for that download.

Q: How are you going to collect installs? A: We leverage our own proprietary data model. We believe it gives an accurate determination of the number of times the runtime is distributed for a given project. Q: Is software made in unity going to be calling home to unity whenever it's ran, even for enterprice licenses? A: We use a composite model for counting runtime installs that collects data from numerous sources. The Unity Runtime Fee will use data in compliance with GDPR and CCPA. The data being requested is aggregated and is being used for billing purposes. Q: If a user reinstalls/redownloads a game / changes their hardware, will that count as multiple installs? A: Yes. The creator will need to pay for all future installs. The reason is that Unity doesn’t receive end-player information, just aggregate data. Q: What's going to stop us being charged for pirated copies of our games? A: We do already have fraud detection practices in our Ads technology which is solving a similar problem, so we will leverage that know-how as a starting point. We recognize that users will have concerns about this and we will make available a process for them to submit their concerns to our fraud compliance team.

This is potentially related to a new system that will require Unity Personal developers to go online at least once every three days.

Starting in November, Unity Personal users will get a new sign-in and online user experience. Users will need to be signed into the Hub with their Unity ID and connect to the internet to use Unity. If the internet connection is lost, users can continue using Unity for up to 3 days while offline. More details to come, when this change takes effect.

It's unclear whether this requirement will be attached to any and all Unity games, though it would explain how they're theoretically able to track "the number of installs", and why the methodology for tracking these installs is so shit, as we'll discuss later.

Unity claims that it will only leverage this fee to games which surpass a certain threshold of downloads and yearly revenue.

Only games that meet the following thresholds qualify for the Unity Runtime Fee: Unity Personal and Unity Plus: Those that have made $200,000 USD or more in the last 12 months AND have at least 200,000 lifetime game installs. Unity Pro and Unity Enterprise: Those that have made $1,000,000 USD or more in the last 12 months AND have at least 1,000,000 lifetime game installs.

They don't say how they're going to collect information on a game's revenue, likely this is just to say that they're only interested in squeezing larger products (games like Genshin Impact and Honkai: Star Rail, Fate Grand Order, Among Us, and Fall Guys) and not every 2 dollar puzzle platformer that drops on Steam. But also, these larger products have the easiest time porting off of Unity and the most incentives to, meaning realistically those heaviest impacted are going to be the ones who just barely meet this threshold, most of them indie developers.

Aggro Crab Games, one of the first to properly break this story, points out that systems like the Xbox Game Pass, which is already pretty predatory towards smaller developers, will quickly inflate their "lifetime game installs" meaning even skimming the threshold of that 200k revenue, will be asked to pay a fee per install, not a percentage on said revenue.

[IMAGE DESCRIPTION: Hey Gamers!

Today, Unity (the engine we use to make our games) announced that they'll soon be taking a fee from developers for every copy of the game installed over a certain threshold - regardless of how that copy was obtained.

Guess who has a somewhat highly anticipated game coming to Xbox Game Pass in 2024? That's right, it's us and a lot of other developers.

That means Another Crab's Treasure will be free to install for the 25 million Game Pass subscribers. If a fraction of those users download our game, Unity could take a fee that puts an enormous dent in our income and threatens the sustainability of our business.

And that's before we even think about sales on other platforms, or pirated installs of our game, or even multiple installs by the same user!!!

This decision puts us and countless other studios in a position where we might not be able to justify using Unity for our future titles. If these changes aren't rolled back, we'll be heavily considering abandoning our wealth of Unity expertise we've accumulated over the years and starting from scratch in a new engine. Which is really something we'd rather not do.

On behalf of the dev community, we're calling on Unity to reverse the latest in a string of shortsighted decisions that seem to prioritize shareholders over their product's actual users.

I fucking hate it here.

-Aggro Crab - END DESCRIPTION]

That fee, by the way, is a flat fee. Not a percentage, not a royalty. This means that any games made in Unity expecting any kind of success are heavily incentivized to cost as much as possible.

[IMAGE DESCRIPTION: A table listing the various fees by number of Installs over the Install Threshold vs. version of Unity used, ranging from $0.01 to $0.20 per install. END DESCRIPTION]

Basic elementary school math tells us that if a game comes out for $1.99, they will be paying, at maximum, 10% of their revenue to Unity, whereas jacking the price up to $59.99 lowers that percentage to something closer to 0.3%. Obviously any company, especially any company in financial desperation, which a sudden anchor on all your revenue is going to create, is going to choose the latter.

Furthermore, and following the trend of "fuck anyone who doesn't ask for money", Unity helpfully defines what an install is on their main site.

While I'm looking at this page as it exists now, it currently says

The installation and initialization of a game or app on an end user’s device as well as distribution via streaming is considered an “install.” Games or apps with substantially similar content may be counted as one project, with installs then aggregated to calculate the Unity Runtime Fee.

However, I saw a screenshot saying something different, and utilizing the Wayback Machine we can see that this phrasing was changed at some point in the few hours since this announcement went up. Instead, it reads:

The installation and initialization of a game or app on an end user’s device as well as distribution via streaming or web browser is considered an “install.” Games or apps with substantially similar content may be counted as one project, with installs then aggregated to calculate the Unity Runtime Fee.

Screenshot for posterity:

That would mean web browser games made in Unity would count towards this install threshold. You could legitimately drive the count up simply by continuously refreshing the page. The FAQ, again, doubles down.

Q: Does this affect WebGL and streamed games? A: Games on all platforms are eligible for the fee but will only incur costs if both the install and revenue thresholds are crossed. Installs - which involves initialization of the runtime on a client device - are counted on all platforms the same way (WebGL and streaming included).

And, what I personally consider to be the most suspect claim in this entire debacle, they claim that "lifetime installs" includes installs prior to this change going into effect.

Will this fee apply to games using Unity Runtime that are already on the market on January 1, 2024? Yes, the fee applies to eligible games currently in market that continue to distribute the runtime. We look at a game's lifetime installs to determine eligibility for the runtime fee. Then we bill the runtime fee based on all new installs that occur after January 1, 2024.

Again, again, doubled down in the FAQ.

Q: Are these fees going to apply to games which have been out for years already? If you met the threshold 2 years ago, you'll start owing for any installs monthly from January, no? (in theory). It says they'll use previous installs to determine threshold eligibility & then you'll start owing them for the new ones. A: Yes, assuming the game is eligible and distributing the Unity Runtime then runtime fees will apply. We look at a game's lifetime installs to determine eligibility for the runtime fee. Then we bill the runtime fee based on all new installs that occur after January 1, 2024.

That would involve billing companies for using their software before telling them of the existence of a bill. Holding their actions to a contract that they performed before the contract existed!

Okay. I think that's everything. So far.

There is one thing that I want to mention before ending this post, unfortunately it's a little conspiratorial, but it's so hard to believe that anyone genuinely thought this was a good idea that it's stuck in my brain as a significant possibility.

A few days ago it was reported that Unity's CEO sold 2,000 shares of his own company.

On September 6, 2023, John Riccitiello, President and CEO of Unity Software Inc (NYSE:U), sold 2,000 shares of the company. This move is part of a larger trend for the insider, who over the past year has sold a total of 50,610 shares and purchased none.

I would not be surprised if this decision gets reversed tomorrow, that it was literally only made for the CEO to short his own goddamn company, because I would sooner believe that this whole thing is some idiotic attempt at committing fraud than a real monetization strategy, even knowing how unfathomably greedy these people can be.

So, with all that said, what do we do now?

Well, in all likelihood you won't need to do anything. As I said, some of the biggest names in the industry would be directly affected by this change, and you can bet your bottom dollar that they're not just going to take it lying down. After all, the only way to stop a greedy CEO is with a greedier CEO, right?

(I fucking hate it here.)

And that's not mentioning the indie devs who are already talking about abandoning the engine.

[Links display tweets from the lead developer of Among Us saying it'd be less costly to hire people to move the game off of Unity and Cult of the Lamb's official twitter saying the game won't be available after January 1st in response to the news.]

That being said, I'm still shaken by all this. The fact that Unity is openly willing to go back and punish its developers for ever having used the engine in the past makes me question my relationship to it.

The news has given rise to the visibility of free, open source alternative Godot, which, if you're interested, is likely a better option than Unity at this point. Mostly, though, I just hope we can get out of this whole, fucking, environment where creatives are treated as an endless mill of free profits that's going to be continuously ratcheted up and up to drive unsustainable infinite corporate growth that our entire economy is based on for some fuckin reason.

Anyways, that's that, I find having these big posts that break everything down to be helpful.

[maxyfi-ar-crm]

It's common for businesses like yours to encounter manual errors and delays in managing their accounts receivables, which they believe to be inevitable. By requiring employees to perform manual tasks, they spend more time on basic tasks and less time on adding value to the organization. This reduces productivity automatically.  

Yes, manual accounts receivable processes are prone to mistakes and delays, which may be detrimental to a company's bottom line.  

But who says it's unavoidable? It can be avoided and prevented from occurring. Let's take a look at how.  

Some common errors and delays in the Accounts Receivable Process  

1. Manual Data entry:  

The traditional accounts receivable process, which is done using spreadsheets, is always comfortable for most individuals. Manual data entry is prone to errors and delays, which may be both time and money-consuming.  

Poor cash flow maintenance.  

Poor record maintenance and management.  

Follow-ups were delayed and irregular.  

You may think that these are standard errors that all organizations make while manually processing and monitoring accounts receivable.  

Yes, however, most people are unwilling to modify their accounts receivable process to boost cash flow and productivity.

For example;   

If a business owner submits a wrong invoice or payment amount by accident, they may not recognize the error until it is too late.  

2. Misplaced or lost invoices:  

An invoice is a sort of bill that is given to the customer asking for payment for services or products provided on credit. A decent invoice should be formal, professional, and, most importantly, in a suitable tone.  

Not Sending Your Invoice Instantly.  

Fail to provide a payment deadline.  

The invoice was delivered to the wrong person.  

Services are not listed.  

Your invoice is lacking in politeness.  

Terms are not being stated.  

There was no follow-up.  

These are some of the common mistakes and errors that wreak havoc on invoices and the responses they trigger. 

Invoices are widely ignored or misplaced when handled manually. This may result in payment delays since the business owner may be unable to locate the invoice when it is needed.  

3. Inaccurate record-keeping:  

Keeping track of your customers and payments manually may be time-consuming and error-prone. This can result in erroneous records that are difficult to update and may even lead to customer disputes.  

Inaccurate record-keeping is the practice of failing to maintain the records properly. This can be purposeful or accidental, and the consequences for individuals, organizations and even nations can be severe.  

lack of training,   

lack of attention to detail,  

lack of correct protocols   

These are all major causes of faulty record-keeping. Incomplete or erroneous records can lead to lost or wrong information, misunderstandings, and a lack of responsibility.  

To prevent these issues and guarantee that their records are dependable and trustworthy, you must prioritize proper record-keeping.  

4. Lack of visibility:  

Accounts receivable visibility refers to a scenario in which an organization does not have a clear or complete view of the money owed to them by their customers.  

This can be caused by a variety of circumstances such as   

including insufficient record-keeping,   

poor customer communication,  

lack of appropriate systems and processes for tracking and managing accounts receivable.  

a lack of visibility over your accounts receivable can make it difficult to   

manage your cash flow,  

plan for the future,  

ensure that you get paid on time.  

It can also lead to misunderstandings and disagreements with your customers, as well as financial losses for your organization.  

5. Slow payment processing:  

Slow payment processing in accounts receivable entails a situation in which a business or organization takes a substantial amount of time to handle payments owing to them by their customers.   

This can occur for several reasons, including   

a lack of effective systems and processes for managing accounts receivable,   

insufficient employees or resources,  

a significant volume of payments that must be handled.  

slow payment processing can be a big concern for your business, causing   

cash flow problems,  

challenges controlling and projecting income,  

even disagreements and lost customers.   

To minimize sluggish payment processing, make sure you have adequate systems and processes in place for handling your accounts receivable, as well as enough employees and resources to manage the number of payments you receive.  

How to eliminate Manual Errors and Delays?  

An accounts receivable automation software can help you eliminate manual errors and delays in your accounts receivable process. Many of the tasks associated with managing your accounts receivable, such as   

issuing invoices,  

monitoring payments,  

reconciling accounts,   

are automated by this software.  

The software can help reduce the probability of errors and improve the accuracy and efficiency of the accounts receivable process by automating these tasks.  

Implementing data validation checks is one method that accounts receivable automation software can help avoid manual errors. These checks can help to ensure that the information being entered into the system is proper and full, lowering the possibility of mistakes like transposed digits or wrong customer information.  

Additionally, accounts receivable management software can help eliminate manual delays by automating tasks such as invoice generation and payment tracking. This can speed up the accounts receivable process and reduce the time it takes to process payments, leading to faster turnaround times and improved customer satisfaction.  

Overall, using accounts receivable software can help you in improving the accuracy and efficiency of your accounts receivable process, reduce the risk of errors and delays, and improve your financial health.  

Maxyfi – Accounts Receivable Software  

With Maxyfi - an Accounts Receivable Automation Software, you can enhance and empower your business through efficient collections, powerful workflows, and customizable templates. The following are some of the benefits that you’ll get from Maxyfi.  

1. Accounts Receivable Process with Prioritized List  

In the accounts receivable process, a prioritized list is a rating of outstanding invoices based on the urgency and necessity of their payment. This list assists in prioritizing which invoices should be paid first, such as those with upcoming due dates or the highest outstanding amounts. This guarantees that the company maintains a healthy cash flow and avoids any concerns with late payments or defaults on existing obligations.  

Maxyfi Accounts Receivable Management Software with the help of underlying power full AI engine with workflows, creates the prioritized list for actions in a flash, saving hours of manual activity and increasing productivity!  

2. Accounts Receivable Automated Reminders   

Accounts receivable automated reminders are a system that sends invoice reminders to customers regularly to remind them to settle their outstanding debts. This can assist organizations in more efficiently managing their accounts receivable process by ensuring that invoices are paid on time and reducing the number of outstanding bills.  

Automated reminders may be delivered through email or SMS and can contain the amount owed, the invoice number, and other relevant information. This can assist to enhance the business's connection with its customers by demonstrating that the business is proactive in managing its accounts receivable and is committed to maintaining a positive working relationship.  

Maxyfi provides an infinite number of pre-defined templates to meet workflow requirements, as well as customization capabilities and automatic reminders to improve efficiency. You can also make one from scratch!  

3. Accounts Receivable Workflow Management  

Workflow management in accounts receivable is the act of monitoring and coordinating the flow of work associated with handling incoming payments for an organization.  

Invoicing customers,  

following up on delinquent payments,  

applying payments to accounts,  

reconciling accounts to verify that all payments are accounted for and correctly documented are examples of such activities.   

Workflow management in accounts receivable aids in the seamless and effective operation of the accounts receivable process, as well as the timely receipt of payments.  

Powerful workflows that help your organization in tracking high-priority prospects and personalizing follow-up communications to slow or non-paying customers. Overall, it ensures that your company recovers all outstanding debts.  

4. Accounts Receivable Dispute Management    

Accounts receivable dispute management is the process of resolving disputes that emerge when a customer or client questions the authenticity of an invoice.  

This procedure normally entails analyzing the disputed invoice and accompanying documents, collaborating with the client to settle the dispute, and making any required account modifications. The purpose of dispute resolution is to handle problems promptly and effectively while preserving strong customer relationships.  

Handles disputes efficiently without losing on unrecoverable debts. Also helps boost effective conversations and good customer experience.  

5. Promise to Pay Requests in Accounts Receivable Automation Software  

Accounts receivable dispute management is the process of resolving disputes that arise when a customer questions the validity of an invoice.  

This procedure normally entails analyzing the disputed invoice and accompanying documents, collaborating with the customer to settle the dispute, and making any required account modifications. The purpose of dispute resolution is to handle problems promptly and effectively while preserving strong customer relationships.  

A payment plan or payment agreement, which defines the terms and circumstances of the payment, including the amount to be paid, the due date, and any penalties for late payment, is often used to document the promise to pay. To ensure a healthy cash flow and financial stability, businesses must carefully manage their accounts receivable and follow up on any outstanding debts or commitments to pay.  

A promise is one of the most common approaches to collecting payment dues where the customer is made to agree to pay by the date and systematically follow up to ensure they pay. Maxyfi Accounts Receivable Software has the best promise tracking and integrated follow-up communication mechanism.  

6. Call Back Request in Accounts Receivable Automation Software  

A callback request is when a customer requests to be contacted about their outstanding balance or payment at a later time in the accounts receivable process. This might be because they require more time to gather the necessary finances, or they may like to discuss a payment plan or other solution.   

When your customer is unable to make a payment or resolve an outstanding amount on the initial call with your organization’s accounts receivable management system, they often request a callback.  

Well, Maxyfi offers a Call Back option in its customer portal for customers to reach out easily and discuss their payment plan later.  

7. Outbound Email & SMS in Accounts Receivable Management Software  

Outbound email and SMS in accounts receivable refers to the practice of sending emails and text messages to customers to remind them of outstanding payments or to convey account information.  

Payment due dates,  

payment reminders,  

account changes,  

other account-related information   

maybe included in these messages.  

Outbound email and SMS can help you manage your accounts receivable process and keep your customers up to date on their invoices.  

Maxyfi allows you to configure your business email as well as your SMS gateway credentials, which determine where the email/SMS is delivered from your business account.  

8. Customer 360 View  

In accounts receivable, a customer 360 view refers to a full, holistic perspective of a customer's financial data, including outstanding invoices, payment history, and creditworthiness. This sort of perspective is critical in the accounts receivable process because it enables organizations to better manage outstanding invoices and make accurate credit and collection choices.  

You may gain a detailed picture of your customer's financial status with a customer 360 view and use that information to streamline your accounts receivable process and increase your overall cash flow.  

This shows a thorough summary of your   

customer's invoices,  

due and late payments,  

workflow action schedule,  

contact information, and so forth.   

This allows your company to track and monitor each customer and collect pending payments on time.  

9. Real-Time Analytics and Dashboard  

A tool that gives an up-to-date picture of your accounts receivable process is real-time analytics and a dashboard in the accounts receivable process.  

It lets you analyze and monitor your accounts receivable performance in real-time, giving you insights into customer payment trends, delinquent invoices, and other crucial metrics. The dashboard also displays data visually, allowing you to rapidly discover areas for improvement and take action.  

Maxyfi AR CRM provides a powerful and sophisticated dashboard that provides an informative view of  

Overdue Summary,  

Aging Summary,  

DSO,  

Needs Action,  

Top Debtors,  

Customer Segmented view  

of the phases of collection, they are in.  

Final thoughts: Maxyfi Accounts Receivable Automation Software  

You may now understand how to easily eliminate manual errors and delays while increasing and expanding your company's cash flow and productivity. If anything is still holding you back, give it a free trial.  

You can easily learn the magic of accounts receivable automation by reading the Maxyfi blogs.  

[inymbus]

iNymbus DeductionsXchange resolves and disputes deductions and chargebacks automatically while increasing speed and efficiency by 30X. DeductionsXchange introduces cloud robotic automation for uploading denied claim packets to retail vendor portals and submitting disputes on the customer’s behalf. Not only are processing costs reduced dramatically via the elimination of manual labor, but companies can also take back revenue from previously invalid and undisputed chargebacks and deductions.

[zikzuktechnologies]

Cash Flow Management Software

Tally on Mobile | Are you a Tally user? Get BFM - the best business intelligence platform and access Tally data on mobile. Automate payment reminders and collect payments 20% faster.

https://www.zikzuk.com/contact-us