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gbenro · 7 years ago

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Roving Supply Chain Coordinator #vacancy

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17-312: Roving Supply Chain Coordinator

Country:Nigeria

Department:Logistics

Essential Job Duties/Scope of Work:

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.

Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

PROGRAM BACKGROUND International Medical Corps is a global humanitarian, non-profit organization dedicated to saving lives and relieving suffering worldwide through healthcare training, relief and development programs. International Medical Corps (“IMC”) is a non-profit, non-political international organization that provides medical relief, nutrition, health care training, and development programs. IMC has been present in Nigeria since 2013 and is currently active in Sokoto and Kano States in North-West and in Borno State in the North-East with a Country Office in Abuja. International Medical Corps has received funding from the European Commission Humanitarian Office (ECHO) for a nutrition project in Sokoto State aiming at reducing the burden of malnutrition in children under five and pregnant and lactating women in Binji and Wamakko LGAs. There is also an ECHO, OFDA and WFP funding in Borno for Emergency WASH, Food Security, Nutrition Health and Gender Based Violence Interventions for Conflict Affected populations in Maiduguri. In Kano and Borno, the Core Group Polio Project (CGPP) is a multi-partner initiative that coordinates NGO activities to strengthen national and state immunization system to eradicate polio. IMC is an implementing partner under CGPP polio eradication project in six LGAs through the local partner in Kano and eleven LGAs in Borno. This project contributes to eradicate polio by increasing immunization rate and improving acute flaccid paralysis surveillance in the project population. The project is supporting MOH and LGA efforts to strengthen immunization systems, building effective partnership with the state officials as well as local partners.

JOB SUMMARY The Supply Chain Coordinator will lead IMC Logistics Department operational support structure, committed to provide reliable and timely program activities support in order to achieve efficient services to our beneficiaries. The jobholder will ensure in strategically steering the country office logs leadership by effective ensuring SCM standards are practiced, manage LC, ensure proper planning is conducted, proper coordination and compliance are met according to Donor/IMC procedures for the country mission in Nigeria (Abuja, Maiduguri, Damboa and field sites Borno state. ESSENTIAL DUTIES & RESPONSIBILITIES To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. Leadership and Representation

Ensure new staff receive appropriate inductions on logistics issues.

Aid all filing and document management within the logistics department in a systematic, coherent and transparent way as per IMC needs and obligations and donor requirements.

Establish and maintain good contacts with suppliers, government offices, UN agencies and other NGOs with regards to logistical matters.

Ensured the implementation of actions in support of Oxfam values and policy, including gender and diversity mainstreaming.

Planning & learning

Maintained an overview of the logistics needs of the Emergency programme.

Worked with programme managers/coordinators to identify logistics needs and developed strategies to meet them

Supported managers and proactively was involved in other aspects of programme planning, such as proposal writing, budgeting and procurement planning and staffing needs.

Compiled the programme logistics plans in a comprehensive country logistics plan for management team, at Abuja/Maidugri and International procurement team

Undertook short periods of research or project work to document experience and build up institutional learning on logistical aspects of IMC work.

Assisted and facilitated in any new programme set-up by providing support to the relevant field base.

Make regular support visits and recommendations to project offices.

Provide to supervisor the technical oversight, and input to manage staff support to, delivery of, and implementation of, all logistics support systems according to International Medical Corps Logistics policies and procedures.

Work with supervisor to provide planning support and advice to those making a procurement request, then process and manage the procurement process (either locally or internationally) in accordance with IMC policies and procedures, in a transparent, accountable, efficient and cost effective manner.

Work with procurement team to ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items. Ensure that all procurements are managed, tracked and recorded. Identify, and suggest items that should be part of a pre-approved tender process, and ensure that open and free competition for procurements is adhered too. BPA processes are done according to IMC.

Work with supervisor to actively engage with freight forwarding agencies, freight handling/clearance agents, and local Customs, to ensure that cargo is managed at all points of the supply chain, and that all tracking and reporting deadlines are met.

Proactively ensure the tracking of all medical supplies, equipment, materiel and WFP food, through its receipt, storage, and onward distribution to include providing input on the location and negotiation of contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements by the team.

Manage the capture of pipeline information, and the supply chain ensuring that Program staff are well-informed and well-prepared for incoming goods and materiel. Ensure timely reporting on stock status, to help Program staff with planning of stock replenishment and that tracking through to the end-user has occurred. And/or advise and support Program staff to verify that distribution has occurred according to the intentions and plans of supervisor, donors, IMC, and project partners.

Ensureproper fleet management is practiced relating to transport and fuel management, to ensure that vehicles are insured, asset managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicles internal equipment (tools, comms etc) are complete and serviceable; and that usage of fuel is correctly managed, and logged and recorded. Liaise with security personnel on security-related transport issues, such as booking in/out, satcomms, radios etc.

Support supervisor to manage all matters logistics regarding satellite communications and radio communications to ensure that equipment’s are insured, asset managed diligently, operated in the most cost efficient manner, and maintained appropriately.

Work with supervisor to capture, plan and regularly update preparedness reporting for the logistic systems in place at the mission. Work to ensure that logistic systems are robust and flexible enough to cope if a crisis occurs to include assessments of airports, transport available, warehousing, access routes, fuel availability, field comms issues, staffing challenges, training required etc.

Contribute weekly and monthly, Quarterly logistics reports to the in-country management team, and Global logistics pursuant with IMC policies and procedures.

Compliance:

Ensure compliance with IMC policies and procedures, donor regulations and local laws

Ensure that the procurement and disposal of commodities, especially those subject to USExport Compliance regulations, are in line with applicable licenses and are properly documented.

Ensure that vendor eligibility screening is carried out in a timely fashion, updated regularly, and, recorded appropriately.

Human Resources

Ensure all staff are following HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism.

Make frequent site visits to where staff you are working with, to ensure that the appropriate care and support is being offered.

Ensure are evaluated regularly, trained and/or mentored in a structured accountable manner, and written records of such are retained.

Provide input to the recruitment, selection and performance of logistics staff, as required.

Training/ Capacity Building

Advocate and plan for professional development for expat and national staff determine training needs.

Provide input, and deliver where applicable, training for national staff to increase their responsibilities in order to build capacity, and ensure sustainability of programs.

Working Relationships

Proactively engage with supervisor, and key staff (CD, Program, Finance, Medical Coordinator) on all matters logistic to assist with ensuring that programmatic and project planning incorporates sufficient funding for logistical staff and logistical support mechanisms

Proactively engage on a regular basis with regional IMC logistics teams and logistics manager colleagues, and logistics managers from other organizations to ensure appropriate links for interagency logistics coordination.

Where directed, proactively engage with donors, Logistics Clusters, local government, project partners, UN agencies and other non-governmental organizations in order to manage the distribution of goods and materiel as, well as to ensure adequate information sharing, address common concerns/problems and seek solutions.

Compliance & Ethics Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Qualifications:

Degree in Supply Chain Management or relevant field of work.

Evidence of practical experience in logistics within the field of supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, asset management, etc.)

Evidence of management of logistics systems. Evidence of 3 to 4 field deployments; 2 to 3 humanitarian emergency deployments and 3 to 4 international deployments; minimum 6 weeks in length.

Evidence of the ability to plan for, and conduct training in all areas of logistics for national and international staff (suitable to staff knowledge level). Some record of experience with donor specific procedures.

It is desirable that experience is supported by study by academic study, such as completion of the Certification in Humanitarian Logistics.

Experience of the provision of support to the management of budgets and the ability to provide input to the timely, complete and accurate reports.

The commitment and some demonstrated training skills to build national staff capacity, in the areas of supply chain management.

Good organizational and problem-solving skills, with an analytical approach

Good interpersonal, management and leadership skills Evidence of ability to work in a participatory manner with staff to assess needs, implement and monitor activities.

Ability to integrate and work well within multi-ethnic and multicultural teams

Ability to work in harsh conditions, often in remote areas.

Negotiation, interpersonal and organization skills

Proficiency with MS Word and Excel (minimum requirement). Language Skills:

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