#i keep forgetting i have a toyhouse and i could just. make profiles for them and add all the lore/writing i have for them there

[b1rdthieves]

inquisitors / hawkes / wardens

[freshjuicywriterstuff]

Making Character Profiles - A Juicy Guide

Sometimes it’s best to keep a fact file about your characters so that you are always working on-model. This is a good idea if you’re going to be drawing your characters or having others draw them for you, but also as a writer. Nothing is more frustrating than realising you got something wrong about your own character in your prose or script piece! It’s especially important for those who work in visual mediums like film, comics or other sequential arts.

I’ve been making character fact files and profiles since I was old enough to write wish-fulfilling Ben 10 fan-fiction on scraps of lined paper. I’ve learned a lot over the years about how to put together the most cohesive files for long-term use, and I’m simply going to share a few tips and basics on how to improve and streamline your fact files! I hope this can be helpful for someone, in the very least - whether you’re creating a fan character purely as a creative exercise, or a major character for your latest project.

Under the cut is a fairly detailed explanation on a few vital things to keep in mind while recording information about your characters.

Firstly, tailor your profile to its purpose.

Are you making something visual or will it just be a text? If you’r going to be drawing or live-action casting your character it may be a good idea to include drawings. You’ll need to make sure you’ve got a thorough understanding of their visual look. This is important to include as reference - character profiles are most useful to yourself, so it makes sense to keep written and visual reference together just to streamline your work process.

Will your character be appearing a lot? You might not want to include a whole lot of information on a character who will only play a minor role. Of course, your main cast will need much more information recorded. It’s a good idea to keep the amount of recorded information in parallel with how much they will appear in your work. This can obviously be adjusted or changed according to the story but as a starting point it may help.

What is the nature of your fiction? If your fictional setting is particularly unique you will need to make sure all universe-related info is included. If you’re working with sci-fi or fantasy for example, there may be a particular faction they belong to or they may belong to a fictional race. Of course, if all your characters are human and from earth these are details that won’t be needed, but the nature of your fiction should play a hand in how much you include. If your story is centred around a war or conflict it may be necessary to note which side they’re on. If it’s closely focused on an emotional arc it might be important to include things like personality alignment and psychological hang-ups. Make sure you’re working to suit your genre or mood.

Question Your Tools

Depending on what kind of writer you are, you may construct your profiles very differently to someone else.

Whatever you find easiest and most efficient to use should be what you always use. Your chosen tools should serve you more than they serve anybody else. Use whatever type of word processor, notebook or writing utensils you prefer when it comes to recording information. Choose a font that you find comfortable to read - most people prefer rounded fonts like comic sans or typewriter fonts, as their eyes can process the characters a little bit faster. If writing by hand, be mindful of your handwriting so that you’re presenting the information in a way that reads very efficiently. For some, whether or not they use cursive can make a big difference based on whether or not they prefer to read cursive. You might even choose to write some things in all-caps or in different colours.

Even your writing utensil can make a difference - does your pen give bold, easy to read characters? Is your font the right size, digitally or on paper, to present the information effectively? Take some time to adjust your formatting so that your character profile will be easy on the eyes for you personally, and will serve as the kind of reference you are most comfortable with.

Ask yourself, is this necessary?

You’ll naturally start by writing out their name, age and other really simple information. Now it’s time to ask yourself what you actually need and what you don’t.

You wouldn’t want to over clutter your profile and make it difficult to refer to. It’s very important that your profile is easy to use as reference. Each time you’re including a statistic or feature ask yourself if it’s necessary. Do you need to include the character’s height to show clear differences when making visuals? Do you need to mention who their family is or will their family not appear in the story? Do you need to mention specifics about their physical appearance or will we not see their face?

Everything you include should be somehow necessary or functional. Whether this is just to aid the visual aspects or to enhance the story’s plot, ask yourself if it’s needed before you include it. Whether or not things are needed will vary based on what you’ll use the profile for, which is why this is the optimal step to take after defining purpose. You will need to create boundaries for yourself based on how much you think would be too much, and how much you actually need.

Precision and Concision.

Not only will you need to ask yourself what information to record, but also in how much detail.

Will you record measurements in metric or imperial? Will you need to include the character’s entire date of birth or just their age? Is there a more concise way to record the same information to make it easier to read and find?

It might be tempting to either rush through the profile and keep things relatively minimal, or to get very stuck in and fill in all fields in a lot of detail. However, both of these can limit the function of your profile. A very bare-bones profile might not contain enough and you may forget to include a detail that’s vital to the story. On the other hand, a profile that’s extremely detailed can become very lengthy and hard to navigate. Both of these problems could slow down your writing process as finding key traits of your character is harder.

It’s usually a good idea to include detail in some fields but not in others, and to write things in an easy to read note format. Including sub-headings in bold font, using lists and brackets, and even using coloured highlighting can help keep your character profile precise and to-the-point. Be mindful while constructing the profile, and trim down wordier phrases into things that are easy to quickly spot and utilise. Try to get as much information as you can into your profile in as few words as you are comfortable with using.

Serve your profile’s function efficiently by trying to store just the right amount of information and formatting it in whatever user-friendly way that you prefer. 

Put it somewhere that serves you.

Where you put your character profiles is an equally important thing to think about, because it will depend on your work flow.

Some artists prefer to keep accounts on sites like DeviantArt and ToyHouse, where they store and share information on their characters easily. This can be extremely useful for the creator who frequently collaborates - if you commission artworks and writing about your characters often it may be a good idea to create a page like this. You could even build yourself a website with a free hosting service, create an online document via something like google documents or create a password-protected tumblr page. This will depend on how private you want the information to be. Some sites, like World Anvil for example, exist specifically to store information on your fictional universe. This is recommended for those who will be building anything expansive.

If you’re working on your project especially privately, you might never need to use the internet to store these things. Maybe creating a folder on your computer to store all the image and/or text files will serve you nicely enough. Maybe a physical notebook will work for you, if you prefer analogue work over digital. This is a good idea if you are nervous about information being lost or stolen.

Make sure you are thoughtful in where you store your character information - maintaining your particular work flow can be vital for creatives depending on how motivation works for their particular brain.

For more informative posts, inspiration and ideas to help you improve as a writer, follow this blog! I post as often as I can and also take requests for specific advice. I am funded by your donations, so any support is appreciated!