#Vendor Invoice Management

[tyasuite123]

Streamline Operations with Vendor Invoice Management Software

Managing vendor invoices is crucial for every business, but it can be time-consuming and prone to errors when done manually. Implementing Vendor Invoice Management Software offers a solution that not only simplifies this process but also enhances accuracy and efficiency, which can lead to long-term cost savings. Here's how automated software for vendor invoice management can transform your operations.

Why Use Vendor Invoice Management Software?

A Vendor Invoice Management System centralizes all invoice-related processes, allowing businesses to monitor, approve, and pay vendor invoices systematically. This software eliminates the need for paper trails, reducing the risk of misplacing invoices or missing critical payments. By automating routine tasks, you can focus on more strategic activities and keep cash flows consistent.

Key Benefits of Automated Vendor Invoice Management

Time-Saving Automation: Manual invoice processing can be incredibly labor-intensive. With Automated Vendor Invoice Management, data entry, validation, and even payment scheduling can be handled with minimal human intervention. This speeds up the entire process, allowing your accounts payable team to operate more efficiently.

Reduced Errors and Duplications: Vendor invoice management software uses advanced algorithms to detect duplicates and potential errors, reducing the chances of overpayments or disputes. Automation helps maintain accuracy, which improves vendor relations and trust.

Enhanced Transparency and Control: The software provides clear tracking and reporting capabilities, allowing stakeholders to view the status of invoices in real time. This transparency reduces confusion and improves decision-making by offering insights into pending payments and upcoming due dates.

Better Compliance and Security: Storing invoices digitally ensures compliance with tax and audit requirements while maintaining data security. Vendor invoice management software typically includes secure storage and retrieval features that prevent unauthorized access.

Choosing the Right Vendor Invoice Management System

When selecting a vendor invoice management solution, consider factors like integration capabilities, ease of use, and customization options. A good software solution should seamlessly fit into your existing processes and offer scalability to grow with your business.

In conclusion, investing in a Vendor Invoice Management System not only simplifies invoice handling but also reduces errors, saves time, and enhances transparency. Transitioning to an automated system can turn a traditionally tedious process into a streamlined part of your business, ensuring your accounts payable operations are as efficient and accurate as possible.

[simplifyworkforce]

Vendor Management Solutions: Streamlining Contingent Workforce Management 

The Role of VMS in Contingent Workforce Management 

A Vendor Management System (VMS) is a software platform that helps companies manage their contingent workforce and the vendors who supply them. It centralizes the process of acquiring, onboarding, and managing external labor, providing visibility and control over the entire vms contingent workforce lifecycle. This automation allows organizations to reduce inefficiencies, improve compliance, and manage costs more effectively. 

One of the most significant benefits of a VMS is its ability to simplify the complexities of working with multiple staffing vendors. Companies that rely on contingent workers often partner with various vendors, each with different processes and standards. Managing these relationships manually can be time-consuming and prone to errors. With a VMS, organizations can automate vendor management processes, ensuring consistency in how vendors are engaged, monitored, and measured. 

Direct Sourcing: A Complementary Approach 

While vendor management solutions play a crucial role in managing contingent labor, direct sourcing is becoming an increasingly popular strategy for companies. Direct sourcing refers to the practice of identifying and engaging contingent workers directly, without the need for third-party staffing agencies. By building their talent pools, companies can reduce their dependency on external vendors and lower costs associated with recruitment. 

Direct sourcing contingent labor also allows businesses to cultivate a more engaged and loyal contingent workforce. Organizations can build relationships with pre-vetted candidates, ensuring a faster and more efficient hiring process. In some cases, these workers can transition into permanent roles, making direct sourcing a valuable strategy for talent acquisition. 

By integrating direct sourcing strategies into a VMS platform, companies can benefit from the best of both worlds: the efficiency and automation provided by the VMS, combined with the cost savings and speed of direct sourcing. Many modern VMS platforms offer features that support direct sourcing, including talent pool management, candidate engagement tools, and onboarding automation. 

The Benefits of VMS in Contingent Workforce Optimization 

Beyond simplifying vendor relationships and enabling direct sourcing, vendor management solutions offer several other key benefits: 

Cost Control: VMS platforms provide visibility into spend and usage across all contingent workers and vendors. This transparency enables better budgeting and cost forecasting, allowing companies to reduce unnecessary spending. 

Compliance and Risk Management: With contingent labor comes a host of regulatory and compliance risks, including worker classification and labor law adherence. A VMS helps ensure that these requirements are met consistently across all workers and locations, minimizing the risk of costly compliance violations. 

Efficiency and Scalability: As companies grow and their reliance on contingent labor increases, managing these workers can become more complex. A VMS scales with the organization, enabling seamless expansion without losing control over the contingent workforce. 

Conclusion 

In today’s fast-paced and competitive business environment, vendor management solutions are indispensable for organizations that rely on contingent labor. By centralizing and automating the management of vendors and contingent workers, companies can reduce costs, improve compliance, and streamline operations. When paired with direct sourcing strategies, the benefits are even greater, enabling organizations to tap into top talent quickly and efficiently. For any business looking to optimize its workforce management, investing in a VMS is a step toward a more agile and competitive future. 

You can follow these resources also: 

[REVEALED]: 7 Questions You Must Ask In 2024 Before Investing in a VMS  

Top 6 Reasons Why You Should Absolutely Invest in a VMS  

What is the Importance of Credentialing in Healthcare? 

[zaggle-zoyer]

Zaggle Zoyer, an accounts payable and payments automation platform, transforms AP into a data-driven function. By automating invoice-to-payment workflows, it empowers finance leaders to improve spending decisions and optimize cash flows across the organization.

Vendor Invoice Management | Accounts payable software

[erp56757]

Achieving Vendor Excellence through Strategic Vendor Invoice Management

Achieving vendor excellence is crucial for long-term success in the dynamic world of business operations. A crucial aspect of this excellence lies in effective vendor invoice management. Implementing a robust Vendor Management System (VMS) and leveraging advanced vendor management tools and software can significantly contribute to streamlining operations.

Efficient vendor invoice management ensures accuracy, reduces errors, and enhances transparency in financial transactions. A comprehensive Vendor Management System acts as a centralized hub, simplifying the entire process from invoice submission to approval.

By integrating cutting-edge TYASuite vendor management software, organizations can automate repetitive tasks, minimize manual errors, and expedite the approval workflow. This increases productivity overall while simultaneously saving time.

Strategic use of vendor management tools empowers businesses to maintain optimal vendor relationships. Real-time tracking of invoices and vendor performance allows for proactive decision-making and the identification of areas for improvement.

The embracing strategic vendor invoice management through a holistic approach that includes advanced vendor management systems, software, and tools is key to achieving vendor excellence. By doing so, organizations can foster stronger partnerships, reduce operational costs, and enhance their overall financial health.

[saptutorials]

OpenText VIM: Streamlining Vendor Invoice Management in 2023

Are you searching for an efficient solution to manage your enterprise content seamlessly? Look no further than OpenText VIM. In this article, we’ll explore the myriad benefits of OpenText VIM and how it can streamline your content management processes. Read on to discover how this powerful software can transform your business. What is Opentext vim? OpenText Vendor Invoice Management (VIM) is a…

[myndsolution1]

The Ultimate Guide to Vendor Management Strategies

The core of each organisation's procurement process is its vendors. Nonetheless, a lot of businesses sometimes undervalue the significance of building strong bonds with their vendors. Due to this, they sometimes deteriorate the relationship with their vendors and do not receive materials or goods from them. That is why these companies are getting interested in vendor management systems.

[zikzuktechnologies]

Cash Flow Management Software

Tally on Mobile | Are you a Tally user? Get BFM - the best business intelligence platform and access Tally data on mobile. Automate payment reminders and collect payments 20% faster.

https://www.zikzuk.com/contact-us

[ms-demeanor]

Hey if you happen to work for a small business and you use Office 365 for anything and you are not required to use 2FA to log in to your 365 account please talk to your tech people at work and see if they have plans for adding that to your security policy.

We're rolling out 2FA for all our clients who have been hesitant about it and some of them are onboard but many are resistant to the change and it's slow going and we've had 3 customers get hit with session hijacking attacks in the last month. I just had the office manager for one of the businesses we work with call me in tears because one of her customers sent $150k to a fraudulent bank account.

And if you are someone who works in accounts payable and you are doing business to business transfers if one of your customers asks you to transfer to a new account number you need to CALL THEM ON THE PHONE to verify that they really want you to use this new account before you send that money. Asking for an email with a past invoice is NOT a good enough defense against fraud if a malicious actor has taken over your vendor's email and has access to everything they've ever sent you.

While I'm at it, here are some things that I thought were very basic security stuff that are apparently getting overlooked.

CALL TO VERIFY CHANGES. This should be part of your normal policy. You should not accept payment changes, address changes, email changes, ownership changes, point-of-contact etc. from your vendors or customers without first getting on the phone and speaking to someone who YOU PERSONALLY have spoken to at the company in the past and confirming those changes.

DO NOT SEND SENSITIVE INFORMATION THROUGH EMAIL. Usernames, Passwords, Credit Card Numbers, Health information, Personally Identifying information, and all Banking information is all information that you shouldn't send even through encrypted email; either you enter that info on a secure portal or you talk to someone on the phone.

Never, ever, ever give your 2FA codes to anyone. No exceptions. If it's anyone who would legitimately need to access your system they have ways of doing it that do not require you to have access to the system.

[boundinparchment]

In Trenodia

Long-distance marriages are difficult. But you and Wriothesley always manage to make time for one another. Female Reader/Wriothesley. Second scene is implied to occur after Act 4 of the Fontaine Archon Quest. Song for title inspiration - 'In Trenodia' by VV. CW: smut, breeding kink if you squint, oral, cunnilingus MINORS DNI. RATED EXPLICIT. On AO3 here.

After routine confirmations of invoices and goods, along with small talk from the surface, you were escorted to your husband’s office.  As you were every visit.  No one, not even the Duchess, was exempt from protocol.

By now you knew every guard’s name and face and remembered their troubles from the last time you visited.  It wasn’t easy to live in the depths, let alone work in them.  You knew the other side, what it was to be without, and you easily understood the toll separation took.  Words from you might not soothe, not entirely, but expectation danced on every face and you saw it as your duty to bring what reassurance and reprieve you could.

The guards sent word ahead of your arrival, naturally, so you did not expect to surprise Wriothesley nor be interrupted while you were there. 

Years ago, the large imposing doors frightened you. You had not expected the Duke himself to want to speak to you.  In hindsight, it made sense: you were a small vendor directly supplying him.  He had been so impressed that your honey did not taint his tea beyond recognition.  Wriothesley was instead immediately interested in how your methods varied from those used by the companies that mechanically processed the liquid as well as other beekeepers.

Moments like those left you lighter than air.  But they also managed to claw at the wound that never truly closed.  One you were used to nursing in the later hours of the night.  Distance made the heart grow fonder, of course; it also served as a chasm that would never be truly crossed.

Now was not the time for such melancholy, you reminded yourself.

As you entered Wriothesley’s office and the guard closed the doors behind you, you could make out the faintest familiar notes from the phonograph.  With a large jar of liquid gold tucked under your arm, you climbed the stairs and crested just as Wriothesley looked up from his paperwork. 

The weariness under his eyes and in the thin line of his mouth faded, barely visible as he laid eyes on you.

“You have impeccable timing, my love,” he said as you approached, lips quirking into a soft smile.  “Just when I was about to take a break.”

You rested the jar on the desk, the contents almost glowing from the way the light passed through the contents, and leaned over to meet him for a kiss.  Your heart jolted, as it always did, at the sensation of his soft lips on yours and at the scent of his shaving cream. 

Wriothesley stood and stretched for a moment, rolling his shoulder as he rounded the desk.  He picked up the jar with a single hand to examine it and held it up to the light. 

“Darker this year.  How was the yield?  Did you have any trouble harvesting?”

You shook your head. 

“Monsieur Lockwood’s Rainbow Roses were quite the feast for the hives.  The taste is mild enough but I’ll let you be the judge of that.”

He cocked an eyebrow, intrigued.  You carefully took the jar from his grasp, opened it, and dipped your finger into the honey, extracting just enough to sample.  Wriothesley’s hand, large and warm, encircles your wrist and guided your finger to his mouth.  He licked methodically, savoring every drop as his eyes closed for a moment in thought.

When he opened them again, you caught the faintest hint of hunger mingled with astonishment.

“Floral without being over-powering.  Refreshing, even.  My compliments to the hive.”

“I’ll be sure to give them your praises,” you laughed as you closed the jar and set it aside.

Wriothesley’s hands found your face, the rough pads of his fingers ghosting over your skin.  He lowered his head to brush his nose against yours, a playful smirk on his face.

“I can think of only one gift sweeter than any honey you bring me,” he whispered.

“And what would that be, Your Grace?”

“You.”

This time, the kiss you shared was deep, eager, and full of longing.  Your arms wrapped around his neck as you tasted the last remnants of honey when his tongue brushed yours and elicited a low moan from deep in his chest.  Wriothesley maneuvered you against the desk and then reached for your legs, lifting you to the surface with ease and hiking up your skirt to settle between your legs. 

Hours later, when duty could no longer be pushed aside, Wriothesley would escort you back to the passageway to the surface.

You would leave with flushed cheeks and sticky thighs, with only memories of his laugh and loving gaze to ease the ache in your heart until your next visit.

You hadn’t anticipated the possibility of another outcome. 

After all, you were married to a man sentenced to live in exile, to work in the shadows and support those sentenced to a different life than one provided on the surface.  When he told you of the circumstances, how he came to be prisoner and then warden, he wiped away your tears before they could spill and you understood that he held a love far larger than himself.

He was not a man of sentimentality, your Wriothesley; he was a man of loyalty, of action.

So, one morning when you spotted the figure walking up the path to your humble home (modest by most standards of Fontaine’s highest rankings of nobility), your heart immediately leapt into your throat and stayed there, like a stone.

Were you hallucinating?

Surely not.

You would know that hair and gait even through the beekeeping veil currently clenched in your hands.  The report of recent events arrived with your morning post and you were keen to set to work.  If you worked, you could not worry about the murmurs of Fatui presence, the recent trial with a Harbinger, nor your cook’s mumbling about the prophecy you grew up hearing.

Wriothesley was working on a solution, one that only solidified his sense of duty to the nation that gave him a second chance. 

His gray eyes skimmed over you from heel to head as he drew closer in the cresting morning light, golden rays catching the fastenings of his overcoat.  You couldn’t even get a word out of your mouth before he cupped your face and kissed you, ardently, thumbs brushing just under your eyes. 

“Wriothesley—” you gasped, his name nothing more than a rush of air when the kiss broke and you were wrapped in his arms, his presence sturdy, warm.

When you pulled away, you could see the fine lines from lack of sleep, the way worry had settled into the corners of his mouth and the hardness of his eyes.  He hid them well but he always lowered his metaphorical mask around you, just enough for the truth to peer out.

“I had to deliver a report to the Chief Justice in-person.  It didn’t make sense to come all this way only to not see you,” he said softly.  “They’ll just have to forgive me for breaking protocol to see my wife at least one more time.”

His expression softened and his gaze traced over you the way an artist’s brush touched canvas.  Wriothesley pried one hand from your hat and bringing it to your lips.  “Your Grace.”

Your face grew hot as you held his gaze and you couldn’t help but match his smile.  How long had it been since he’d been up here, on the surface, at your too-empty home?

“I was going to check on the hives and fields before breakfast.  Care to join me?”

“Nothing I’d love more.”

At this hour, the hives were quiet, as were the fields.  The sky was finally beginning to turn from inky blue to orange, gold, and pink beyond the lines of trees surrounding the property.  A new morning, full of potential, even if the colors were slightly different for him.

You weren’t sure who turned first, who initiated the slow kiss that only seemed to deepen with every passing second.  Time itself seemed to stop when you tugged slightly on Wriothesley’s tie to bring him down into the tall grass.  He complied, arms wrapped around you, holding you close to him as the soft blades beneath you gave way.

“Adventurous this morning, aren’t you, my Duchess?” Wriothesley teased above you, his knee nestled in the perfect spot between your legs.

“Mmm, more like taking advantage of the opportunity while we have it,” you replied, smiling as you reached up to kiss him.

Your body reacted to him like metal in a thunderstorm every time, instantly aware of your own needs, overwhelmed by the love that flooded your heart.  Distance was difficult for ordinary couples and the decision to continue, to marry, hadn’t been easy.

But this sensation, moments where you were the only two in the entire world.  It made all the struggles worth it. 

“Sunlight comes with you everywhere, makes you almost glow…” he whispered.

You reached for him, pushed his coat from his shoulders and made quick work of his shirt buttons, exposing his scarred chest.  In return, the stays of your dress were pulled apart, the fabric pooling at your waist and revealing your breasts, nipples hardening in the slight morning chill.

“I can’t remember the last time I smelled grass.  Smelled flowers, wild flowers not yet cut.  Nothing smells the same down there, where the sun can never reach…always smells like burnt metal.”

His mouth was hot on your skin, hungry but tempered as his teeth grazed the column of your neck and his lips found your breasts.  A jolt ran through you from heart to core as he flicked his tongue over your nipple and then sucked, just enough to elicit a gasp from you.  His free hand traced the curve of your other breast before he switched, tongue swirling gently.

Your hands found purchase in his black and gray hair, mussing it further as he worked downwards and pushed your skirts up to your waist.  He gazed up at you through his lashes as he pushed aside your panties, fingers dancing along your folds and finding you slick and swollen.

“Beautiful,” he breathed against your thighs, the words tickling your sensitive flesh.  His tongue brushed your lips and he moaned softly.  “Tastes as exquisite as it looks.”

His hand parted your folds a little further and his tongue returned to stroke you.  You arched your back as he swirled circles against your clit, a familiar sensation sitting low in your belly to stoke the throbbing ache deep inside you.  Your fingers in Wriothesley’s hair tightened as you pulled slightly in your eagerness, unsure if you wanted him to stop or push you over the edge.

“Don’t worry, Your Grace, I wouldn’t finish you so quickly,” Wriothesley teased.  “But I do want to savior you.”

True to his word, you never peaked.  But he did keep you on the precipice, eternally aware of the white-hot heat searing through your veins and your ever-growing need to be even closer to him.

Wriothesley only pulled away after pressing one finger into your wet heat and kissing your clit with a flick of his tongue.  You looked towards him, craning your neck to find your essence across his jaw and chin, glistening in the morning light.  His gaze was lost for a moment, memorizing you. 

After all, you never knew when the next time to see each other would come.  You might be able to predict and show up with a jar of honey and steal hours of his time.  Or, as you were this morning, you might be informed of events beyond almost anyone’s control.

You watched as Wriothesley freed himself from the confines of his trousers and positioned himself above you again.  He brushed himself against your wet folds, back and forth, and he groaned.

“I love that sound.  So wet for me…”

Your eyes never left his as he pressed into you, slow and steady, and buried himself to the hilt.  Deep inside, your walls were already squeezing.  Both of you let out a sound that begged the other to hold on a little longer.

You craned your neck up as Wriothesley bent down, foreheads pressed together and eyes fluttering shut as he withdrew entirely before starting with slow, deep strokes.

“Need this to last,” he whispered against your lips.  “To feel every inch of you around me.”

His composure slowly slipped away as you tilted your head and kissed him, sweet and full.  You wrapped your arms around him, hands finding his shoulder muscles.  One of your feet, devoid of its shoe, rested at the top of his thigh; just before he could pull out entirely again, you pushed him deeper inside of you. 

“I want to feel you even when you’re gone,” you murmured.  “So I have something to tell me this wasn’t just a dream.”

More words sprung to your mind but they were washed away by the fire building within you.  Wriostheley grunted as your walls squeezed slightly, begging him for more.  You caught a mischievous glint in your husband’s eyes when he pulled back slightly and reached for your foot.  He gently folded your leg and pressed it against you, giving him a better angle.

“I have a better idea.”  He wriggled slightly and you gasped as he twitched deep inside you at the perfect spot.  “I’ll come right here…fill you up over and over…”

He sped up his pace, your breathing ragged as your scents mingled with the grass and wildflowers.  The coil deep in your belly tightened and you felt everything else fall away as your toes curled and white-hot heat threatened your entire existence.

“Wriothesley—"

Light exploded across your vision as you shuddered and convulsed around him, underneath him.  It was too much and not enough all at once, your hips bucking as Wriothesley helped you ride out the aftershocks.  He twitched again, burying his face in your neck as he released inside you.

He pulled away only enough to push your hair out of your face and grin down at you, eyes bright.  His face was flushed and his hair absolutely ruined but backlit by the morning sun, he looked almost otherworldly. 

“I’d like that,” he said softly.  “To see you carry my child.  Our child.”

You wriggled your hips again, your bodies still coupled.  Wriothesley hissed and shifted his weight slightly to keep you from moving.  He was just as sensitive as you were and you couldn’t help but grin up at him.

“If you keep that up, we’ll be here all morning, Your Grace.”

“Good.”

[softerseasons]

Juno, out of curiosity, what does an accountant DO? What does it mean to be one? Because I know there's math involved. I've heard it's very boring. But I don't know anything else and I'm curious because you're very good at putting things to words.

Okay first of all, I cannot express just how excited I got when I first saw this message. There is nothing I love more than talking about things I know about, and usually when my career is mentioned I don't get questions so much as immediate "Oh, bless you" and "I could never"s. Which- totally fair! For some people, accounting would be boring as all hell! But for a multitude of reasons, I adore it.

There are multiple types of accounting. The type most people tend to be more familiar with is that done by CPAs- CPAs, or Certified Public Accountants, are those that have done the lengthy and expensive process to be certified to handle other peoples' tax documents and submit taxes in their name, amongst other things. Yawn, taxes, right? Well, the thing with that is that there's a lot of little loopholes that tax accountants have to remain familiar with, because saving their clients a little more here or getting a little more back there can really add up, and can do a lot for people who, say, have enough money to afford to hire someone to do their taxes but not necessarily enough to be going hog wild with. Public accountants can work for large firms or by themselves, and also do things like preparing financial statements for businesses, auditing businesses to ensure all of their financial transactions are true and accurately reported to shareholders and clients, and consulting on how finances can be managed to maximize revenue (money in - money out = revenue, in very simple terms).

The type of accounting I do is private accounting! That basically just means that I work for a company in their in-house accounting/finance department. Private accounting tends to get split up into several different areas. My company has Payroll, Accounts Receivable, and Accounts Payable.

Payroll handles everyone's paychecks, PTO, ensuring the correct amount of taxes are withheld from individuals per their desires, and so on. Accounts Receivable handles money flow into the company- so when our company sells the product/service, our Accounts Receivable people are the ones who review the work, create the invoices, send the invoices to the clients, remind clients about overdue invoices, receive incoming payments via ACH (Automatic Clearing House- direct bank-to-bank deposits), Wire (Usually used for international transactions), or Check, and prepare statements that show how much revenue we are expected to gain in a period of time, or have gained in a period of time. This requires a lot of interfacing with clients and project managers.

My department is Accounts Payable. Accounts Payable does basically the other side of the coin from what Accounts Receivable does. We work mostly with vendors and our purchasing/receiving departments. We receive invoices from people and companies that have sold us products/services we need in order to make our own products/perform our services, enter them into our ERP (Enterprise Resource Planning, a system that integrates the departments in a company together- there are many different ERPs, and most people simply refer to their ERP as "the system" when talking internally to other employees of the same company that they work at, because saying the name of the system is redundant) using a set of codes that automatically places the costs into appropriate groups to be referenced for later financial reports, and run the payment processing to ensure that the vendors are being paid.

To break that down because I know that was a lot of words, here's some things I do in my day-to-day at work:

- Reconciliations, making sure two different statements match up: the most common one is Credit Card reconciliations, ensuring that there are appropriately coded entries in the system that match the payments made on our credit line in our bank.

- Invoice entry: this is basic data entry, for the most part. This can have two different forms, though

- Purchase Order Invoice entry: Invoices that are matched both to the service/product provided from the vendor and the purchase order created by our Purchasing/Receiving department. We ensure that the item, the quantity, and the price all match between our records, the purchase order, and the invoice, before we enter this.

- Hard Coded Invoice entry: Invoices that we enter manually due to there being no Purchase Order for them. This is often recurring services, like cleaning or repairs, that may happen too often or have prices vary too much for Purchase Orders to be practical.

- Cleaning up old purchase orders: sometimes Purchase Orders are put in the system and then never fulfilled. Because this shows on financial statements as being a long-standing open commitment, it looks bad, so we have to periodically research these and find out if the vendor simply didn't send us the invoice, if the order was cancelled, or if something else is going on.

- Forensics! This is my personal favorite part of the job, where someone has massively borked something that is affecting my work, and so I go dig into it, sometimes going back as four or five years in records to find the origin point of the first mistake, and untangling the threads of what happened following that mistake to get us to where we are today. There's an entire field called Forensic Accounting that is basically just doing This but for other companies (it's a subset of auditing, and often is done via the IRS) and that's my dream position to be totally honest. I loooove the dopamine hit i get with solving the mystery and getting praised for doing so faster than anyone else has even begun to realize the problem to start with.

- Balancing Credits/Debits: This is more of a Main Accountant role thing, but the long and short of it is that every business has Assets, Liabilities, and Equity. Liabilities and Equity are what we put into the company/what we owe, and assets are what we have received/what we are owed. Anything that increases Assets or lowers Liabilities or Equity is a Debit. Anything that decreases Assets or raises Liabilities or Equity is a Credit. Every monetary change we process has to include an equal Debit and Credit. This is its own whole lecture, so if you wanna know more about double-entry accounting, let me know, but it's yawnsville for most people.

- Actually cutting checks or initiating bank payments to vendors for amounts we owe them.

- Vendor communication: I'm on the phones and email a lot with vendors who are wondering where their payment is, or why something was short-paid, or if I can change some of their info in our system, and so on and so on. Every job is customer service, unfortunately. I don't love it, but I do a lot less of it in private accounting than I would have to do in public accounting.

- Spreadsheets: I make so many spreadsheets I am a goddamn Excel wizard. I love spreadsheets. This isn't necessarily accounting-specific though, most people in Finance jobs love spreadsheets, or at least use them to make their lives easier. I make them just for fun, because I'm a giant fucking nerd who finds that kind of thing enjoyable lol. So if you ever need a spreadsheet made for anything, hit me up.

As for math, that's a pretty common misconception. While there is math, it is very rarely more complicated than "I paid $3 of the $8 I owe, now I owe $5" for me. There are some formulas you learn in school (Business Administration with a focus in Accounting is what I studied), but they're also pretty standard and rarely include more than like... basic algebra. Which. Thanks @ god because I flunked so hard out of pre-calc in college. I could not have done accounting if it really were all that math heavy.

Aaaand yeah! That's all I've got off the top of my head- if you have any more questions about it, do let me know, I'm happy to ramble on for hours, but I'm cutting it here so I don't start meandering on without direction lol.

[tyasuite123]

Streamline Your Business with E-Invoicing Software: Here's How!

In today's fast-paced business environment, staying on top of your invoicing can be a challenge. The solution for companies trying to optimize their invoice management process is e-invoice software. But what exactly is e-invoicing software, and how can it benefit your business?

What is E-Invoicing Software?

E-invoicing software is a digital solution designed to automate and manage the invoicing process, eliminating the need for manual handling. This advanced software integrates seamlessly with your existing systems, ensuring a smooth vendor invoice management process from start to finish.

Benefits of E-Invoicing Software:

Efficiency: Automating the invoice management process reduces errors and saves time, allowing your team to focus on more strategic tasks.

Cost-Effective: By reducing the need for paper invoices and manual processing, e-invoicing software helps cut costs significantly.

Accuracy: With automated processes, the chances of human error are minimized, ensuring accurate and timely payments.

Vendor Relationships: A streamlined vendor invoicing management system ensures that your vendors are paid on time, improving business relationships.

Why Your Business Needs E-Invoicing Software: Implementing an e-invoicing software not only modernizes your invoice management process but also enhances overall efficiency. The sheer number of invoices generated by expanding enterprises can be daunting. A robust vendor invoice management system is essential for maintaining order and accuracy.

In conclusion, investing in e-invoicing software, like TYASuite, is a strategic move for any business looking to optimize its invoicing process. Businesses can cut expenses, preserve good vendor relationships, and save time by automating and optimizing the administration of vendor invoices.

Curious to Learn More? Discover how e-invoice software can revolutionize your business operations today!

[simplifyworkforce]

Optimizing Supply Chains with VMS Providers and Direct Sourcing 

In today's fast-paced business environment, managing supply chains efficiently is more critical than ever. The right technology can make all the difference, particularly when it comes to contingent workforce management and sourcing strategies. By partnering with a VMS provider and leveraging advanced supply chain management software, businesses can streamline operations, reduce costs, and improve overall efficiency. 

VMS Providers: Enhancing Workforce Management 

A Vendor Management System (VMS) is a crucial tool for businesses that rely on a contingent workforce. VMS providers offer platforms that help organizations manage their external talent, from recruitment to offboarding. These systems provide visibility into workforce activities, ensuring that businesses can track performance, maintain compliance, and optimize their use of contingent labor. 

Working with a VMS provider allows companies to centralize their workforce management, making it easier to oversee all aspects of vendor relationships. This centralized approach not only improves efficiency but also reduces the risk of errors and non-compliance, which can be costly in the long run. By integrating VMS solutions into their operations, businesses can stay agile and responsive in a competitive market. 

Supply Chain Management Software: Driving Operational Excellence 

Supply chain management is a complex process that requires precise coordination and control. Supply chain management software offers businesses the tools they need to monitor, manage, and optimize every aspect of their supply chains. From inventory management to logistics, these software solutions provide real-time insights that help businesses make informed decisions and respond quickly to changes. 

Integrating a VMS with supply chain management software further enhances operational efficiency. By linking workforce management with supply chain activities, businesses can ensure that they have the right people in the right place at the right time. This alignment reduces delays, improves productivity, and ultimately leads to better business outcomes. 

Direct Sourcing: A Strategic Approach to Talent Acquisition 

Direct sourcing is an increasingly popular strategy that allows businesses to source talent directly from their networks, bypassing traditional staffing agencies. This approach not only reduces recruitment costs but also speeds up the hiring process. By building a pool of pre-vetted candidates, companies can quickly fill positions with individuals who are a good fit for their needs and culture. 

When integrated with a VMS and supply chain management software, direct sourcing becomes even more powerful. Businesses can seamlessly manage the entire talent acquisition process, from sourcing candidates to onboarding, while maintaining control over quality and costs. This strategic approach enables companies to build a more agile workforce that can adapt to changing business demands. 

Conclusion 

Incorporating a VMS provider, supply chain management software, and direct sourcing into your business strategy can significantly enhance efficiency and reduce costs. By streamlining workforce and supply chain management processes, businesses can remain competitive and responsive in today's rapidly changing market. The combination of these tools provides a strong foundation for operational excellence and long-term success. 

Book a demo- https://www.simplifyvms.com/demo/

[fuck-customers]

I really hate how my manager always thinks I’m wrong even when I’m saying the same thing he is saying. So our accounting emailed me about getting an Alaska sales tax exemption certificate to give to a vendor we’re buying from to not pay the sales tax. I handle all the tax exempt certificates for our vendors and I’ve never seen one for Alaska, but it made sense to me since there’s no state tax. However I knew there were local cities tax in certain cities so I checked but couldn’t find one. So I responded to accounting telling them that I don’t have a state certificate because there’s no state tax but since there are cities tax in certain cities that might be what he’s seeing on the invoice from our vendor. However I don’t have any forms or letters from any city in Alaska so we may need to register for one. He emails my manager confused and my manager is upset that I provided the “wrong” information and then asked if I did my research before responding because we are registered. I responded that I was aware we’re registered with the state, but I didn’t have any state forms to provide so I explained there’s no state tax and the reason I mentioned the may need to register for the city tax exemption was because last year, I was tasked with calling a few cities in Colorado to register for a business license so we could collect city taxes even though the company I work had been registered with the state years prior. I figured the reason I didn’t have any of those documents was because we either didn’t register with the cities or we didn’t need to because we don’t have a location in that city, or state for that matter. Otherwise how else can I explain why I don’t have any paperwork. And it’s not like I could’ve consulted with my manager before responding to the email from accounting because my manager was already gone for the day. After telling me this, he sends an email to Alaska asking if there’s a tax exempt form/certificate that covers all cities in Alaska or if we need one for each city, which to me sounds like what paperwork do we need and how do we get it. Aka registration. The outcome was the same, we’re both unsure whether we need to register, but somehow I’m the one that provided the wrong information.

Posted by admin Rodney

[erp56757]

Streamlining Efficiency: The Rise of Automation in Vendor Invoice Management

It is now essential to integrate cutting-edge technologies in the fast-paced world of business. One such area experiencing a transformative shift is Vendor Invoice Management (VIM). As organizations grapple with the challenges of manual processes, the advent of automation through advanced Vendor Management Tools is revolutionizing how invoices are handled.

Vendor Management Systems (VMS) or Vendor Management Software (VMS) are at the forefront of this change. These sophisticated tools are designed to enhance accuracy and efficiency, mitigating the risks associated with human error in traditional invoice processing. By seamlessly integrating with existing systems, they empower businesses to centralize and streamline their vendor-related operations.

The benefits are manifold. Automated workflows within TYASuite Vendor Management Systems facilitate swift invoice approvals, reducing processing times and minimizing delays. This, in turn, enhances vendor relationships by ensuring timely payments. Furthermore, these tools offer real-time insights, allowing businesses to make informed decisions based on data analytics.

The future of Vendor Invoice Management lies in automation. Vendor Management Systems, Vendor Management Software, and advanced tools are catalyzing a paradigm shift, enabling organizations to optimize processes, minimize errors, and elevate overall operational efficiency. As businesses increasingly recognize the value of automation, the ascent of these technologies in Vendor Invoice Management is set to continue its upward trajectory.

[honeyedmiller]

questions game

ty for the tag @javierpena-inatacvest <3

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do you make your bed?

Sometimes. Just depends on if I have time or not. 💀

favorite number?

7!

what’s your job?

I’m an assistant property manager, so I oversee a business park with the manager of the property and handle leases, insurance for tenants and vendors, purchase orders, invoices, communication, and work orders. I also answer all incoming calls and emails 🙂

if you could go back to school, would you?

I’m not too sure about this one. On one hand it would be nice to get my masters, but on the other, I don’t want to be in crippling debt and my career doesn’t require me to have anything above a bachelor’s, which I already earned.

can you parallel park?

I sure can

do you think aliens are real?

100%

can you drive a manual car?

I can’t, but I’d like to learn how

what’s your guilty pleasure?

Watching kuwtk (they’re insufferable, ik) and dark chocolate.

tattoos?

I have four of them. One on each wrist (lotus flower and semicolon), one on the inside of my left forearm (a flower tattoo with my grandma’s name as the stem portion), and one on the back of my left shoulder (hummingbird made out of music notes). Itching to hopefully get more soon!

favorite color?

Maroon, sage green, and pink.

do you like puzzles?

Love them. Especially brain teasers and ones on a more physical level, like escape rooms.

any phobias?

Spiders.

favorite childhood sport?

I played a few growing up, but tennis has to be my favorite one.

do you talk to yourself?

Just as much as the average person… I think.

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no pressure tags:

@reedrchards @ovaryacted @raspberrybesitos @pedrospatch @yxtkiwiyxt @amanitacowboy @party-hearses @penvisions @tuquoquebrute @evolnoomym