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Residential movers Calgary
How to Make a Moving Inventory List
Keeping track of all your earthly possessions is certainly not an easy task, especially in demanding circumstances, such as moving from home, which add to the general stress of modern life. In such a case, the only way to keep things under control and prevent problematic complications and severe headaches is to somehow introduce order and organization into the arduous preparations for moving.
There are a couple of efficient planning tools that will help you stay focused and aware of everything throughout the relocation process: a comprehensive move-in checklist that contains all the tasks related to relocation that you must complete before moving day and A detailed list of household inventory that contains household items and personal belongings that you intend to carry with you. Having these practical checklists to consult whenever you feel overwhelmed by the magnitude of the relocation effort will make a big difference to your entire moving experience.
Here you will find everything you need to know about the moving inventory to ensure a safe, well-organized and trouble-free relocation.
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Why Make A Home Inventory List When Moving?
It is easy to see the benefits of a personalized moving calendar (it will help you optimize every hour of the time you have left until your move and prevent you from forgetting something important), but you may not be sure if there is a moving inventory sheet. It is worth the time and efforts necessary to create it. However, once the actual moving preparations begin, you will quickly conclude that a moving inventory list is absolutely indispensable.
If you will be the one who packs your belongings for shipping or if you intend to hire professional packers to do the work for you, it is a good idea to document everything you own in advance. Your moving inventory list will not only help you stay organized and keep track of your possessions, but will also allow you to estimate the cost of your move and unpack quickly and easily after relocation. You will be able to:
1) Get a better picture of your possessions. An inventory of the house is a visual representation of all your belongings: it contains and represents every possession of you. You may not realize the amount of things you really own before creating a detailed list of your belongings. However, once you do, you will know exactly what you have and can decide which items to take to your new home and which ones to dispose of before your move. Your home inventory will help you identify duplicate, obsolete, damaged or worn items, as well as any items you cannot use (or prefer not to use) in your new environment. Therefore, ordering and organizing your belongings will be much simpler and easier. Just be sure to include all the items that you will be moving to your new home on your list of moving inventory.
2) Estimate the cost of your move. The cost of your move depends on the total weight of your shipment. Once you have your mobile inventory sheet ready, you can easily estimate the weight of your items and get an accurate idea of the final cost of the move. In addition, you can provide the chosen engines with all the information they need to correctly assess how much time will be required to complete the work, what additional services will be needed, etc. Knowing these details will not only allow the engines to obtain an exact final price, but will also help them prepare properly for their relocation needs and requirements, so that they can make a safe and efficient movement.
3) Evaluate your needs and requirements. When you have a complete inventory of all the items that will be packaged to move, you can determine the type and amount of packaging supplies you will need, the time it will take to prepare your items for shipping, and the special offer handling requirements that will ensure safety of your belongings.
4) Save time. Oddly enough, the process that takes a long time to make a moving inventory will really save you a lot of time in the long run. You can use it as a complete packing list, so as not to forget any of your belongings and organize them in a practical and systematic way; When you can see all your items on the inventory list, you can decide which one should be packed, how many items you can put in a single box without making it too heavy, etc.
In addition, labeling will be very easy and efficient, since you can make a detailed record of the contents of each mobile container. In this way, unpacking will also be quick and easy.
5) Provide adequate insurance. A mobile inventory list will help you better determine the value of your belongings and the type of liability coverage that will be most appropriate in your particular case. If your shipment includes very expensive items (valued at more than $ 100 per pound), you will be asked to complete an inventory of high value items that lists these valuables to ensure proper protection.
In fact, it is strongly recommended that you consider the estimated value of each item that you are about to entrust to the engines of your moving inventory list. Do not forget to include a clear statement of the status of your belongings before the move (along with the appropriate evidence, of course, photos, videos, guarantees, maintenance receipts, certificates of authenticity, etc.) as well. Such a detailed list of the household moving inventory will help you file an insurance claim against the moving company if any of your items are damaged or stolen while in your custody.
After relocation, you can use your home's inventory list to make home insurance.
6) Keep a record of your possessions. When carriers come to your house to pick up your shipment, you can check your inventory list and make sure that each box, appliance and furniture has been loaded into the moving truck. But much more important: you can check your items on the inventory list at the time of delivery and immediately find out if something has disappeared:
How to make a mobile inventory sheet?
You will need a lot of time to do a complete inventory of the home and a packing list, so be sure to start creating your list of items as soon as your decision to move becomes a true fact.
Basic principles of inventory
For maximum efficiency and better organization, it is advisable to work in one room at a time: take a complete inventory of all items in one room and then move on to the next. If this is not a convenient option in your particular case, at least be sure to create separate inventory sheets for each separate room.
When taking inventory of a room, start with the main items (furniture, appliances, large electronic devices, etc.) and continue with the smallest or insignificant ones. It is a good idea to write down any item that requires special handling during the moving process (such as household appliances, furniture disassembly, packaging of valuable works of art or family heirlooms, etc.)
You do not have to document every possession of yours, such as individual books, clothing items, office supplies and other possibilities, but you must be very careful with items that have a high monetary or sentimental value: pieces of art, jewelry, electronic items, collectibles and other treasured belongings should be described in detail and included in the inventory form of high value items.
Additional advice: keep in mind that your documents are among your most important possessions and losing any of them during the period of chaotic movement can cause very serious problems. Therefore, it is strongly recommended to do everything possible to keep them safe, organized properly and easily accessible throughout the relocation process.
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Make a detailed record of your belongings
You can write everything on paper or take advantage of modern technology and use a spreadsheet program (such as Excel) or specialized home inventory software to create a mobile inventory spreadsheet that can be easily edited. Either way, make sure your home inventory template has the following essential columns:
Article name;
Item description: be as specific as possible and provide all relevant information, such as quantity, material, brand, model number and any other distinctive feature that may be useful to you (or your engines) in a way or other;
Current condition: Be objective and provide sufficient evidence of the actual condition of each individual item. Write down any pre-existing damage and include all applicable documentation (guarantees, receipts, certificates, appraisal statements, photos, etc.);
Estimated value: the value of the item that you declare in this column will be used to establish the limit of liability of the moving for the loss or damage of the item;
New designated location: writing down the destination room or the designated location of an item will greatly facilitate moving and speed up the unpacking process. The current location of a particular may or may not match your location in your new home;
Notes: You may want to add a personal note or some additional information about an item that is outside the categories mentioned above. If you have numbered your mobile containers, be sure to also write down the box number that contains the specific item.
In case you have a homeowner's insurance, your insurance company will already have a list of your household items that you can use when making your moving inventory.
Create visual records
Adding images to your home inventory sheet will greatly improve its practicality and reliability: any image and / or video of your items will serve as an undeniable proof of your current condition and capture the distinctive features of each individual item better than any written description. might.
You can walk around your house with a video camera (or even use your phone's camera) to record all the items in your home. You can take still photos of your belongings and attach them to your moving inventory spreadsheet or create a home video inventory. To get a complete record with your camcorder, ask someone to help you by holding objects, opening drawers, etc. Be sure to also create an audio diary to accompany your videos (or add notes to photos), just speak into the microphone to include additional information about a particular item or take important voice notes.
Making visual records of your belongings is a very convenient approach that saves a lot of time and effort. However, keep in mind that the images are meant to accompany your written home inventory movement list, not replace it.
Consider Using a Specialized Home Inventory App
Electronic records are not only easier to produce than handwritten inventory lists, but they are also much more convenient: you can edit them freely and effortlessly as many times as you need; insert digital photos; attach video records; download them and print them if you need paper copies; store them online, so you can access them at anytime from anywhere; etc. You can take advantage of specialized housing inventory applications that will help you create your mobile inventory sheet faster and more efficiently than you have ever considered possible. The best home inventory applications feature state-of-the-art home inventory checklist tools that allow you to create a complete inventory list of your home's virtual home removals and allow you to easily document and organize your items.
You can create a digital map of your home by creating virtual rooms and filling them with all household items and personal possessions that will lead to your new residence. You can reorganize and edit your list of items whenever you need, delete items and add new ones, or make any other necessary changes and save them immediately. In addition, the best-qualified housing inventory applications, such as MoveAdvisor, can calculate the weight and overall volume of your inventory items and even estimate the approximate number of moving boxes you will need for relocation. Finally, you can export your mobile home inventory and share it with others. You can even email your complete list of household inventory directly to an accredited moving company to receive a precise moving quote.
As easy and convenient as that.
It is good to remember: once you have created your moving inventory sheet, make sure it is not accidentally lost or damaged in the moving chaos. Make several backup copies of the list and keep them in different places to be safe (be sure to keep a copy in your document folder that will travel with you to your new home). If you have electronic records of your belongings, transfer a digital copy to a memory card, email them, or save them in the cloud as viable backup options.
It is also advisable to have a copy of your own inventory sheet with you on the day of the move, so you can compare it with the one your movers prepared and check if everything is correct and clearly established. This will help avoid confusion and disputes later.
A detailed inventory of the house is one of the most important requirements for a successful and trouble-free relocation adventure. Are you ready to start creating yours?
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RitewayMoving can also help you save time with a dedicated packaging service. Our Calgary engines will professionally pack every item in your home according to your instructions.
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You can use plastic bags and a vacuum machine. That will make packing them much easier, and you can also store them in your home until you need them.
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However, people around the world are attracted to move to Calgary in particular or to Canada in general.
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When looking for your new accommodation before moving to Calgary, check the classified section of local newspapers such as Calgary Herald or Calgary Sun, or simply browse one of the many home portals on the Internet. Alternatively, you can, of course, always look for a real estate agent to help you with your search.
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Once we know the weight of your shipment, where you will move and where you will move from, and when you move, we will provide you with an estimate of the costs. Your Moving Consultant reviews all the details and services with you and lists them in your Estimate.
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If you move to the warehouse or long distance. If your products are moved to storage or long distance, an inventory of the items you are sending and their condition at the origin will be created. It is important that you review this inventory with Calgary movers to make sure you recognize the original conditions of the items that are shipped.
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Long Distance Movers Calgary
Moving Company Canada
Whether it is a long distance or a local move, we have it covered. Since 1990 we have been helping Canadians move around the country and the world. Whether it's a new job offer in Toronto or moving to retire to Victoria, we're here to make sure your belongings arrive on time and safely.
Long Distance Moving
We have helped people move through Canada since 1990. Our professional and attentive team is ready to help you with your great move. Whether you're heading to live the coastal life in Vancouver, the wild west in Calgary or the city life in Toronto and Montreal, we're here to help.
Our team is here to make your long-distance trip less stressful. We operate in the main Canadian cities and have the infrastructure to take your belongings from point A to B without problems.
So, if you are looking for a long distance moving company, be sure to contact us. We will be happy to help you with your move.
Full-Service Movers
Do you move locally? Or maybe your office is moving? Whatever your moving needs, we are here to help you get what you need. Since 1990 we have moved families locally and around the world: the possibilities are endless.
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If you need to move within Canada, let's say from Toronto to Vancouver or vice versa. We have done it thousands of times and we know how to take your products across the country, safely and on time.
The Great Canadian Way:
Our pricing system: was developed so that moving rates could be provided quickly, self explanatory and, most importantly, affordable.
Faster delivery times: we create more direct routing and programming. This allows us to move goods faster than most carriers in Canada.
Premium Valuation (insurance): If your products arrive safely, our moving team is paid a bonus for being more careful. This results in satisfied customers and the lowest claim rate in Canada.
We believe that it is these three values that have allowed us to please customers over the past three decades.
Our Service Assurance
We want our customers to know that damage, delays and missing items may occur during their move. Any of these cases is classified as a Claim, and we want you to know that we assure our clients that we will work hard to resolve your claim. You can access a Claim Form from our website in Important Documents. Simply print it and follow the instructions to submit your claim. Our Customer Service Department will contact you within two business days to confirm that we have received your Claim Form.
If your claim is for late delivery, a fee of up to $ 100 per day will be deducted from your final bill for each day your shipment arrives late. Late delivery excludes holidays and legal Sundays. For claims of damaged items, we will send a repair person within 4 business days of receiving your claim. They will arrange a repair and, if not possible, replace the damaged item. We can also settle the item in cash and it is preferable that we have a receipt for the purchase.
If your claim involves a lost item, we will do our best to locate it, but this process takes a little longer, wait up to 2 to 4 weeks. For any additional questions about the Claim process, send an email to our Customer Service Department at [email protected] or call us at (403) 714-7483.
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If you need to calgary office movers within Canada, let's say from Toronto to Vancouver or vice versa. We have done it thousands of times and we know how to take your products across the country, safely and on time.
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Moving Company
We hope this moving guide will help you as you prepare for your local or long distance move.
Review our moving process, customer responsibilities and traffic protection details. It is important that you read and understand this information and let us know if you have any questions.
Moving Company Canada
1. Determine the estimated weight of your products.
The first step of the moving process is to determine the estimated weight of the products you are sending. This can be determined from a list of items obtained from an internal estimate, from a list of products that you sent to us by email, from a list of products obtained by phone or from a list sent through your agent's website of reservations.
2. We provide you with a budget.
Once we know the weight of your shipment, where you will move and where you will move from, and when you move, we will provide you with an estimate of the costs. Your Moving Consultant reviews all the details and services with you and lists them in your Estimate.
3. You reserve your move.
A deposit is required for your reservation and is taken at the time of booking, this deposit is deducted from your total charges. A reservation number (registration) is issued and your move is reserved for the agreed date. We send you by email all the documents related to the move for review and registration, so it is important that we have your correct email address at the time of making your reservation.
4. We reconfirm the details of your move.
We will contact you again by phone or email at least two days before your move or packing date to confirm your start time, address and services. If for some reason we have not been able to contact you, it is important that you contact our Office at least two days before your move-in date so that we can review all the details with you.
5. Our team is sent to your home.
Removals in Canada
The crew assigned to your transfer will be sent and will arrive at the scheduled start time. If they are delayed due to traffic or any other unforeseen circumstances, they will contact you before your start time to inform you about the delay and the expected time of arrival.
6. Review of your contract, services and list of items.
When we arrive at your home on the date of your move, we will introduce you to your moving team and place floor corridors to protect the main traffic areas of your home. Van Foreman will ask you to sign the contract and complete a tour of your home with you to review the list of products that will be sent and the services that will be provided as they appear on your Bill of Lading and Estimate Form. It is important that your list of items that move on moving day be the same as in your estimate. Your reservation is based on this necessary weight and space and we may not have space for additional items. Any additional items may have to be moved later in another truck.
7. Packing (we can help with that)
If we pack your household items, all items are professionally packaged in mobile cardboard boxes; And as long as you have declared the value of your products, all the items we pack are covered by our traffic protection (see details below). You can make your own packaging as long as you understand that your products do not have the same coverage; because we cannot confirm that the contents have been packaged and packaged correctly. However, if it is proven that there is a negligence (damage of the outer carton) caused by our equipment to its packed cartons, we can be responsible for the damage of the content. If you notice external damage to your boxes, open the box, inspect the contents and identify and record any damage in the presence of your Van Foreman on the Inventory Form in the Delivery Exceptions column.
8. If you move to the warehouse or long distance.
If your products are moved to storage or long distance, an inventory of the items you are sending and their condition at the origin will be created. It is important that you review this inventory with Van Foreman to make sure you recognize the original conditions of the items that are shipped.
9. Wrap.
Sofa sets (with the exception of leather) and upholstered items, mattresses and bed bases must be wrapped in plastic to avoid damage. The cost per piece is $ 10.00 - $ 15.00. All other furniture will be blankets wrapped in professional mobile blankets.
10. Calculate the final balance you owe.
Your shipment is weighed (scale) to determine the final charges. Before the truck arrives at your home, it is weighed on a certified scale. This process provides the "light weight" (tare) of the truck before loading your shipment. After loading the truck, we return to the scale to get the "Heavyweight" (gross weight). The tare weight is subtracted from the gross weight to give us the "net weight" or weight of your shipment. If a scale facility is not available, the weight of your shipment can be determined using the Construction Weight. In this method, the weight of your shipment is determined by the volume of space it occupies in the truck. Length x height x width x 7 pounds per cubic foot = the weight of your shipment. Van Foreman forwards this information to our Office and, within 2 business days, the final charges are sent to you by email.
11. Delivery notification at destination.
Your Van Foreman will contact you at least one day before arriving at your new residence. At this time your final delivery date and time will be scheduled. Make sure you have adequate parking and that elevators are reserved if necessary.
Discharge of your goods
Upon arrival, the crew will place floor corridors to protect their floors in the busiest areas of their new residence. You will also be asked to instruct the crew about the room and the location to which you want their items delivered. You must check the items in your Inventory and verify that there are no damages or missing items at the time of delivery. If damaged or missing items are noted, write them down in the Delivery Exceptions column of your Inventory Form next to the corresponding number of the damaged or lost item.
Bill of lading and final inventories: once everything is downloaded and you have confirmed that you received your products, you will be given a final signed copy of the bill of lading and inventories for your records.
Don't forget to send your moving expenses to your accountant; Most moving expenses are tax deductible.
Customer Responsibilities
Tractor Tow units are an average of 80 feet long and require at least 100 feet of parking space. It is your responsibility to inform us of any access problem, such as parking restrictions, construction, inaccessible entrances and any other circumstance that prevents the tractor-trailer from approaching 100 feet from your residence. Sidewalks and driveways must be free of debris and snow. Please note that if your tractor-trailer does not have adequate access, a smaller unit may be required to transport your products at an additional charge. A ferry involves loading your goods from a residence in a small truck and then transferring them to the tractor-trailer unit elsewhere.
It is your responsibility to ensure that you or your representative are available at your residence during the entire packing and loading process to authorize the move, instruct the crew and sign all relocation documents, such as bill of lading and inventory forms .
It is your responsibility to ensure that items such as freezers and electronic devices have been repaired (disconnected, thawed, wrapped in cables) and are ready to ship on the day of the move.
The items you pack are not covered for damage under your Traffic Protection unless negligence occurs on our behalf. However, if we pack and damage occurs, it has full coverage. Unpacked loose items such as mirrors, televisions, glassware or anything that can fit in a cardboard box should be packed. The shipment of loose items may cause damage or loss and this will be at your risk.
Most customers declare a value of $ 6.00 per pound on their items. This means that if you have a carton of 40 pounds and declared $ 6.00 / lb, the maximum compensation you would receive in case of loss is $ 6.00 / lb x 40lbs = $ 240.00. It is possible to have cartons with a much higher value than this minimum quantity, so you must declare their value appropriately if more coverage is needed. We consider that any cardboard box with a value of goods greater than $ 1000.00 is a high value item (with the exception of televisions, since they are considered standard items). You should identify these cartons and high value items on a High Value Items Form and review them with our Van Foreman on the day of loading. This process will require inspection of the contents, a list of the article in a Form of high value items and our staff will be very careful with these high value items. High-value and fragile items, such as marble, glass, works of art or paintings, must be packed or packed; If they are shipped unpacked, they are shipped at your own risk. We do not accept items of extraordinary value, such as cash, jewelry, valuable documents, coins and stamps; You must carry these items with you. Be sure not to send items such as passports and your driver's license. Take these items with you too.
It is your right to review the Inventory Forms and approve the list of items shipped and the conditions of the items at the time of collection and question any items that do not appear to be correctly listed.
You will be asked to complete an inspection of your home once we have completed the load to ensure that we have packed and removed all items. The items left will be your responsibility.
Destination Responsibilities
Be sure to have contact phone numbers for you at the destination: this is the only way we can communicate with you, so let us know of all phone numbers and any email address you may have. They must appear in your contract.
Make sure you have adequate access to your moving truck at the time of delivery. Tractor-trailer units require up to 100 feet of parking space. If we do not have adequate access, a transport truck will be used with an additional charge.
Have your final payment ready for the driver at the time of delivery. This is due before downloading and must be of the type listed. If paying by credit card, the cardholder must be present with the card at the time of delivery. Credit card payments must be made online at the time of delivery or in advance if you do not have access to the Internet.
It is recommended that at least two people be available to receive your shipment: one to mark the items on the Inventory Form as they enter your home and a second to inspect the conditions of the items and go to the location you want. tucked in
Any damaged or missing item must be noted on the Inventory Forms prior to your driver's departure to be considered a valid claim.
Make sure you have a complete set of signed and dated documents (bill of lading and inventory forms) before your driver's departure.
Traffic protection
Great Canadian Van Lines is committed to providing you with the best possible traffic protection for your products. Although we have one of the lowest claim rates in the moving industry, loss or damage of your products may still occur. We offer two types of protection for your products while in transit:
Type I: Value protection released
The value released protection is the most economical type of protection for your products. This coverage is mandatory according to the Motor Carrier Law and is offered at no additional cost. However, this coverage is minimal and will cover your products up to a maximum of 60 cents per pound per item.
Although this coverage is the most economical, you should think carefully before choosing this type of coverage, since average household items are worth considerably more than 60 cents per pound. This coverage restricts the total value of your products by multiplying the weight of your complete shipment by 60 cents. Claims for loss or damage are resolved based on the weight in pounds of the item multiplied by 60 cents.
An example of how this coverage works is as follows:
Your 48 "TV is dropped and destroyed and you have chosen the Protection of Released Value. The weight of the TV is 60 pounds and the maximum payment amount you would receive is 60 pounds for 60 cents, which equals $ 36.00 ( 60 pounds x .60 / lb / item = $ 36.00) The TV cannot be replaced with $ 36.00, but this is all you will receive.
Great Canadian Van Lines does not recommend the Protection of released value of its products unless it has a secondary coverage for its products, such as a homeowner's policy that covers its shipment while it is in transit. Keep in mind that some homeowners policies have expensive deductibles that are not worth paying. We recommend checking with your insurance broker before choosing your coverage.
Type II: Replacement Value Protection
This type of coverage is the most commonly chosen, as well as the one we recommend in this mobile guide. This protection is the most complete plan available for the protection of your assets. When choosing Replacement Value Protection, if an item is lost, damaged or destroyed, we will repair, replace with the same or a similar item, or offer a cash payment for your item. The value of the item is determined at the current market value and is not calculated based on the depreciated value.
You have the option to declare a value based on the weight of your shipment multiplied by an amount not less than $ 6 per pound. This means that if your shipment is 5000 pounds, you can declare a minimum of $ 6.00 / lb for 5000 pounds or $ 30,000.00, or choose a higher value, such as $ 10 per pound. You can also declare a lump sum value (provided it is greater than $ 6 per pound) as $ 100,000.
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Although, this option is superior to the others, it has an additional cost. Every thousand dollars of declared value for your assets will cost you $ 6. This means that if you request $ 100,000 of coverage, it will cost you $ 600 (100 x $ 6).
An example of how this coverage works is as follows:
His shipment weighs 5000 pounds and decides to take the minimum option of $ 6 per pound. This would cost $ 180.00 (5000 pounds for $ 6 / lb = $ 30,000, 30x $ 6 = $ 180,000.
If your 48 "TV is damaged and has replacement value protection, your TV will be replaced by the same or comparable TV at the time of damage or you will be given the fair market value of the TV in a cash agreement.
Exceptions to traffic protection
Although you may have declared Replacement Value Protection, Great Canadian Van Lines cannot cover certain items while in transit. The following is a non-exclusive list of unprotected items.
Boxes packaged by the owner: items that are not packed by us and that are damaged are not covered by traffic protection unless there is external physical damage in the box that is recorded in the inventory forms at the time of delivery and it shows that we did the damage.
Items of extraordinary value: any unusual item whose value exceeds $ 100 per pound, such as: art, software, antiques, high-end furniture and family heirlooms, must be accompanied by an appraisal certificate from an accredited appraiser and must provide us in advance . of your move or these items will not be covered.
We cannot move cash, valuable documents and precious metals such as gold, silver and jewelry. These items are not covered and an agreement will not be made for items like these if they are reported missing or missing. This is one of the most important things to keep in mind in this mobile guide.
Mechanical condition: Great Canadian Van Lines cannot cover mechanical or electrical items due to its fragile and sensitive nature unless there is physical damage external to the unit. Examples of these elements include, among others:
Televisions, DVD players, stereo equipment, computers, machinery and appliances.
It is recommended that, in conditions of extreme heat or cold, allow all electronic components to warm to room temperature (manufacturers recommend 24 hours) before plugging them in, plugging them in and turning them on before this 24 hour period could cause damage and it will be your responsibility.
Prohibited items: Dangerous items such as flammables, explosives, paints, aerosols, propane tanks, fuel and equipment containing fuel, ammunition and flares should not be sent.
Plants: We do not recommend shipping plants and are not covered by Traffic Protection.
Liquids: We do not recommend sending bottled liquids or wine, as they may leak or break and cause damage to your products, damage caused by leaks of liquids that you send are not covered by your traffic protection.
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