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How to Build an Entrepreneurial Mindset While Balancing a Full-Time Job

Can You Build a Business While Juggling a Full-Time Life? Absolutely.

Let’s be real: The thought of starting your own business while managing a full-time job, family responsibilities, or studies can feel overwhelming. You may think, I don’t have the time, I don’t have the money, and I don’t even know where to start.

But here’s the secret: The key to success isn’t about waiting for the “perfect” time—it’s about shifting your mindset. Having an entrepreneurial mindset isn’t just for business owners; it’s a way of thinking that helps you see opportunities, take calculated risks, and create value—whether for yourself, your career, or your future business.

The Entrepreneurial Mindset: What Is It?

An entrepreneurial mindset isn’t about quitting your job and hoping for the best. It’s about: 

✔ Seeing problems as opportunities. 

✔ Embracing calculated risks. 

✔ Being adaptable and resilient. 

✔ Taking action, even when things aren’t perfect. 

✔ Continuously learning and growing.

If you’ve ever dreamed of starting your own business but feel trapped by time constraints, here’s how you can develop the right mindset—without sacrificing your full-time life.

1. Shift from “I Don’t Have Time” to “How Can I Make Time?”

We all have 24 hours in a day, but successful entrepreneurs use their time differently. The trick is not to find extra hours—it’s to use your existing time wisely.

Audit Your Time: Track how you spend your day. You’ll be surprised how much time goes into social media, binge-watching, or unproductive meetings.

Prioritize High-Impact Actions: Not all tasks are equal. Focus on learning, networking, and taking small steps toward your goals.

Time-Block Like a CEO: Set aside even 30 minutes daily to work on your entrepreneurial journey.

👉 What if you had a step-by-step system to maximize your time and fast-track your success? We teach this inside our Entrepreneurial Mindset Accelerator.

2. Start Before You Feel Ready

Most aspiring entrepreneurs never start because they’re waiting for the perfect moment. But here’s the truth: Perfection is an illusion.

Take Imperfect Action: The best way to learn is by doing.

Test Your Ideas: Start small. Offer a service, create a product, or share your expertise.

Learn on the Go: Every entrepreneur figures things out along the way—so can you.

3. Build a Growth Mindset

If you believe you can’t do something, you’re right. But if you believe you can learn, adapt, and improve—you’re already ahead of 90% of people.

Replace Fixed Thinking with Growth Thinking: Instead of saying “I’m not good at sales,” say “I can learn to sell effectively.”

Get Comfortable with Failure: Every challenge is a lesson in disguise.

Surround Yourself with the Right People: Your environment shapes your mindset. Connect with like-minded individuals who push you to grow.

🚀 Imagine being part of a community that keeps you accountable and helps you grow faster. That’s exactly what our course offers!

🔥 If you’re serious about fast-tracking your journey, why go through years of trial and error when you can learn proven strategies from experts? Our Entrepreneurial Mindset Accelerator is designed to help busy professionals like you build and scale a business while managing a full-time life.

Are You Ready to Make the Shift?

You don’t need more time. You don’t need a perfect plan. You just need the right mindset and the right support system to take action NOW.

💡 Spots are filling fast! Join the Part time Entrepreneur How To Start A Business From An Idea and start building your future today.

Watch This to Learn from Top Entrepreneurs

Seeing real-life examples can be the best motivation. Watch Unlock Your Entrepreneurial Potential with Our Part-Time Entrepreneur Foundation Program this inspiring video where successful entrepreneurs share their journey, challenges, and breakthroughs. Their stories will help you realize that if they can do it, so can you!

Besides, these are useful tips if you want to cultivate your skills as a leader:

Leadership Development Guide: Watch Strategy (Yes, it's Free)

Process Improvement Toolkit: Download PDF (Yes, it's Free)

Workforce Flywheel Framework Training: Watch here (Yes, it's Free)

Tools for HR Leaders Access Here (Yes, it's Free)

Part time Entrepreneur How To Start A Business From An Idea: Here (Yes, this is exclusive)

References

Dweck, C. (2006). Mindset: The New Psychology of Success. Random House.

Ries, E. (2011). The Lean Startup: How Today's Entrepreneurs Use Continuous Innovation to Create Radically Successful Businesses. Crown Publishing.

Guillebeau, C. (2012). The $100 Startup: Reinvent the Way You Make a Living, Do What You Love, and Create a New Future. Crown Business.

Author Information:

My HoaPassionate Learning & Program Officer VSHR Pro Academy

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Before You Lead Others, Lead Yourself: The Key to Effective Leadership

Great leaders aren’t born—they’re made. But before you can inspire a team, drive results, or create meaningful impact, you must first master the art of self-leadership.

Why Self-Leadership is the Foundation of True Leadership

Many aspiring leaders focus on strategies to manage people, but the real secret to effective leadership starts from within. Self-leadership is about developing the mindset, discipline, and emotional intelligence necessary to guide yourself through challenges before guiding others. Without it, even the most well-planned strategies fall apart.

Think about it:

Would you trust a captain who can’t steer their own ship?

Can a leader who lacks focus and direction inspire confidence in others?

If you can’t hold yourself accountable, how can you expect accountability from your team?

The Three Pillars of Self-Leadership

If you want to be an exceptional leader, mastering these three pillars of self-leadership is essential:

1. Self-Awareness: Know Yourself Before Leading Others

Harvard Business Review found that Only 10-15% of people are truly self-aware, despite 95% believing they are. This gap affects their leadership effectiveness and interpersonal relationships.

Great leaders have a deep understanding of their strengths, weaknesses, and values. This allows them to make decisions with clarity and confidence. Ask yourself:

What are my core values?

How do I respond to stress or failure?

What areas of my leadership need improvement?

Pro Tip: Conduct regular self-reflection sessions or seek feedback from mentors to sharpen your awareness.

2. Self-Discipline: The Power of Consistency

A study published in Psychological Science found that people who rely on discipline rather than motivation are more successful in achieving their long-term goals. This is because motivation fluctuates, but discipline builds sustainable habits.

Success isn’t built on motivation alone—it thrives on discipline. Leaders who commit to continuous learning, time management, and personal development are the ones who stand out. Develop habits that align with your leadership goals, and stick to them even when motivation fades.

Challenge Yourself: Set a daily or weekly goal that pushes you beyond your comfort zone. It could be reading a book, practicing public speaking, or improving delegation skills.

3. Self-Motivation: Drive Yourself to Achieve More

According to research by McKinsey & Company, workers who feel intrinsically motivated are 32% more committed to their work and 46% more satisfied with their careers. This shows that motivation rooted in purpose leads to sustained success.

A leader without motivation can’t inspire others. But motivation isn’t about hype—it’s about having a clear vision and purpose that fuels your actions. When you understand your ‘why,’ you create an unstoppable momentum that influences those around you.

Reflection Time: What drives you? Is it growth, impact, financial success, or something deeper? Clarify your purpose and use it as fuel to stay committed.

Ready to Take Your Leadership to the Next Level?

The best investment you can make as a leader is in yourself. If you’re ready to transform into a high-impact leader, our course will help you master self-leadership and unlock your full potential.

Watch & Learn: Leadership in Action

Want to see leadership principles in action? Watch How You Should Transform Yourself As A Leader , where industry experts break down real-world leadership strategies, share success stories, and provide actionable insights you can apply today.

Besides, these are useful tips if you want to cultivate your skills as a leader:

Leadership Development Guide: Watch Strategy (Yes, it's Free)

Process Improvement Toolkit: Download PDF (Yes, it's Free)

Workforce Flywheel Framework Training: Watch here (Yes, it's Free)

Tools for HR Leaders Access Here (Yes, it's Free)

Leadership 4.0 Becoming an Effective Manager and Leader: Here (Yes, this is exclusive)

References:

Covey, S. R. (1989). The 7 Habits of Highly Effective People: Powerful Lessons in Personal Change. Free Press.

Goleman, D. (1998). Emotional Intelligence: Why It Can Matter More Than IQ. Bantam.

Drucker, P. F. (2005). Managing Oneself. Harvard Business Review Press.

Author Information:

My HoaPassionate Learning & Program Officer VSHR Pro Academy

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Turning Boring Virtual Meetings Into Productive Sessions!

Virtual meetings are a core part of modern work life, but they often fall short of expectations—leaving participants feeling unproductive, distracted, and disconnected. The good news? There are simple yet powerful strategies you can implement to turn your virtual meetings around. Here's how to make them work:

1. Set a Clear Agenda and Stick to It

Lack of structure is one of the biggest reasons virtual meetings become unproductive. Without a clear agenda, participants don’t know what to expect or how to prepare, which leads to aimless discussions and wasted time. A well-planned agenda ensures that everyone stays focused, on topic, and aligned with the meeting's goals.

Case Study: Spotify’s Weekly Leadership MeetingsAt Spotify, their leadership team struggled with lengthy and unfocused meetings. To solve this, they implemented a strict agenda format that included clearly defined topics with time slots for each item. They also required participants to submit discussion points in advance. As a result, Spotify’s leadership meetings became 25% shorter, and the team felt more productive, knowing exactly what to expect and how to prepare.

Action Tip:Send the agenda ahead of time, with time slots for each topic. Stick to the agenda during the meeting and limit any off-topic discussions. If a conversation needs more time, schedule a follow-up.

2. Keep the Participant List Lean and Focused

When virtual meetings are overloaded with participants, they often become chaotic. With too many voices, it’s hard to stay focused, and important points can be missed. Keeping the meeting lean and inviting only those who are essential to the discussion is key to improving productivity and engagement.

Case Study: IBM’s Product Development TeamIBM's product development teams faced challenges with their large virtual brainstorming sessions. The team often included too many participants, which diluted the effectiveness of the meeting. After adjusting the participant list to include only the key developers and project leads, meetings became more focused and efficient. The decision-making process improved by 30%, and feedback was more actionable, resulting in quicker product launches.

Action Tip:Invite only those whose input is critical to the meeting’s objective. If others need updates, send a summary or provide them with a follow-up.

3. Encourage Engagement By Using Technology Wisely

Keeping people engaged in a virtual meeting can be tricky, especially when participants are working from home and may be distracted. One way to combat disengagement is by encouraging active participation and leveraging the full potential of virtual tools, like polls, chats, and breakout rooms.

Case Study: Microsoft’s Remote Training ProgramsMicrosoft faced engagement issues during their remote training sessions, where participants often tuned out during lengthy presentations. To address this, they introduced interactive elements like live polls, Q&A sessions, and split participants into breakout rooms for small group discussions. These changes resulted in a 40% increase in participant interaction, and the feedback from these sessions indicated a significant improvement in training effectiveness.

Action Tip:Encourage active participation by asking questions, using live polls, and creating opportunities for small group conversations through breakout rooms. Regularly check in with participants to keep them engaged.

Take the Next Step Toward Smarter Meetings

If your virtual meetings feel like a time drain, it’s time for a change. The solution isn’t just a structured agenda—it’s about using strategies that boost engagement and keep discussions on track. By setting clear goals, limiting participants, and using interactive tools, you can turn your meetings into productive, focused sessions that save time and drive collaboration.

Looking for more practical tips? Our course How to run online meeting effectively? dives into actionable strategies to help you master EQ and optimize every meeting you lead.

Besides, these are useful tips if you want to cultivate your skills as a leader:

Leadership Development Guide: Watch Strategy (Yes, it's Free)

Process Improvement Toolkit: Download PDF (Yes, it's Free)

Workforce Flywheel Framework Training: Watch here (Yes, it's Free)

Tools for HR Leaders Access Here (Yes, it's Free)

Meeting 4.0 Tool of a Transformative Executive and Manager: Here (Yes, this is exclusive)

References

McKinsey & Company. (2021). Virtual Meetings: Best Practices for Effective Communication. McKinsey & Company.

IBM. (2020). IBM’s Approach to Agile Product Development. IBM.

Harvard Business Review. (2018). How Spotify Runs its Agile Meetings. Harvard Business Review.

Microsoft. (2021). How Microsoft Increased Engagement in Remote Training. Microsoft.

Author Information:

My HoaPassionate Learning & Program Officer VSHR Pro Academy

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Why Your Meetings Suck (and How EQ Can Save Them)

Let’s be honest—most meetings suck. They are uninspiring, unproductive, and often leave participants feeling drained rather than energized. Have you ever noticed how people check their phones, zone out, or nod along without actually engaging? That’s because traditional meetings focus too much on structure and too little on what really matters: human connection.

Meetings don’t fail because of bad agendas or weak PowerPoint slides. They fail because they lack Emotional Intelligence (EQ). Without it, communication crumbles, engagement plummets, and decisions take longer than they should.

The good news? You can fix this. And once you do, your meetings will never be the same again.

Why Your Meetings Lack Engagement – And How to Fix Them

1. The Emotional Disconnect – Build Human Connection

Most meetings feel robotic. People show up, but they don’t show up fully. When individuals don’t feel heard or valued, they mentally check out. Fix it by acknowledging emotions in the room, making space for open dialogue, and showing appreciation for contributions.

Case Study: Google’s Psychological Safety Initiative

Google’s Project Aristotle found that the highest-performing teams had one thing in common—psychological safety. Employees felt safe expressing their thoughts and emotions without fear of ridicule. By training managers to recognize emotional cues and encourage participation, Google transformed its meeting culture, leading to more effective collaboration and innovation.

2. The Fear Factor – Foster Psychological Safety

Many people hesitate to share their ideas due to fear of judgment or conflict. Fix it by creating a psychologically safe environment where everyone feels encouraged to speak up without fear of negative consequences. Validate contributions and reframe mistakes as learning opportunities.

3. The One-Sided Conversation – Encourage Active Listening

Meetings often become dominated by a few voices, while others remain silent. Fix it by implementing active listening techniques—ask open-ended questions, paraphrase key points, and invite quieter participants to share their thoughts.

Case Study: How Emotional Intelligence Transformed Meetings at Brightwave Tech

Brightwave Tech, a multinational tech company, struggled with ineffective meetings. Employees frequently reported feeling unheard, and engagement levels were low. After implementing an Emotional Intelligence (EQ) training program, managers learned to foster psychological safety, practice active listening, and read nonverbal cues effectively. Within six months, participation increased by 40%, and meetings became a platform for innovation rather than routine updates. By addressing emotional disconnects, Brightwave Tech turned meetings into valuable, productive sessions.

4. Misreading the Room – Develop Emotional Awareness

Nonverbal cues are a huge part of communication, yet they are often ignored. Fix it by paying attention to body language, tone, and energy levels. If you notice disengagement, pivot the discussion dynamically to re-engage participants.

Take the Next Step Toward Smarter Meetings

Tired of time-consuming meetings that feel like a waste of effort? It’s time to approach your meetings smarter, not harder. The secret isn’t just about having an agenda—it’s about applying emotional intelligence (EQ) to manage time, foster engagement, and boost collaboration. When you align EQ with your time management, you’ll see results with less stress and more meaningful conversations.

Looking for more practical tips? Our course How to Prepare for a Meeting Like a Pro: Google Keep Productivity Hack dives into actionable strategies to help you master EQ and optimize every meeting you lead.

Besides, these are useful tips if you want to cultivate your skills as a leader:

Leadership Development Guide: Watch Strategy (Yes, it's Free)

Process Improvement Toolkit: Download PDF (Yes, it's Free)

Workforce Flywheel Framework Training: Watch here (Yes, it's Free)

Tools for HR Leaders Access Here (Yes, it's Free)

Meeting 4.0 Tool of a Transformative Executive and Manager: Here (Yes, this is exclusive)

References

Goleman, D. (1995). Emotional Intelligence: Why It Can Matter More Than IQ. Bantam Books.

Dweck, C. (2006). Mindset: The New Psychology of Success. Random House.

Edmondson, A. (2019). The Fearless Organization: Creating Psychological Safety in the Workplace for Learning, Innovation, and Growth. Wiley.

Bradberry, T., & Greaves, J. (2009). Emotional Intelligence 2.0. TalentSmart.

Author Information:

My HoaPassionate Learning & Program Officer VSHR Pro Academy

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Well-Planned But Unproductive? Here’s the Fix

In the fast-paced world of executives and managers, effective time management is key. Many spend hours creating perfect schedules, only to fall behind and feel overwhelmed. The issue isn’t planning—it’s the gap between planning and execution. If your well-structured plans aren't leading to real productivity, you're not alone. The Time Management Blueprint addresses three major pain points to help bridge this gap. Let’s dive in!

1. Well-Planned, Poorly Executed

You start your day with a detailed schedule, but by mid-morning, urgent emails, unplanned meetings, and last-minute requests throw everything off track. Sound familiar?

The problem isn’t your ability to plan—it’s the rigidity of the plan itself. A common mistake executives make is filling their schedule without allowing flexibility for unexpected changes.

Solution: Plan for Adaptability

Allocate buffer time between tasks for handling urgent matters.

Use the Time Blocking method to group similar tasks together, minimizing context switching.

Implement the 2-Minute Rule—if a task takes less than two minutes, do it immediately to avoid cluttering your to-do list.

By designing a flexible schedule, you ensure that deviations don’t derail your entire day.

Case Study:

Sarah, a Senior Marketing Manager, faced constant disruptions that threw her off track. She adopted buffer times, time blocking, and prioritized peak productivity hours for deep work. Within days, Sarah regained control of her schedule and completed more high-impact tasks, reducing her stress and increasing efficiency.

2. Energy Levels Don’t Match Task Demands

Even with a structured plan, you might find yourself staring at an important report at 3 PM, feeling drained and unable to focus. Why? Because time isn’t the only resource that needs management—energy is just as critical.

Solution: Align Tasks with Energy Peaks

Identify your peak productivity hours (morning, midday, or evening) and schedule high-priority tasks accordingly.

Use the Ultradian Rhythm technique—work in 90-minute focused sessions followed by short breaks.

Prioritize deep work (strategic thinking, problem-solving) during your peak energy periods and schedule low-energy tasks (emails, admin work) during slumps.

When you work with your body’s natural energy cycles, you accomplish more in less time, reducing burnout and frustration.

3. Too Many Tasks, Not Enough Progress

Despite a well-structured plan, do you end your day feeling like you were busy but not productive? This happens when low-impact tasks consume too much time, leaving little room for strategic goals.

Solution: Focus on High-Impact Activities

Apply the 80/20 Rule: Identify the 20% of tasks that generate 80% of results and prioritize them.

Use the Eisenhower Matrix to differentiate between urgent vs. important tasks.

Set daily MITs (Most Important Tasks)—three key tasks that, if completed, will make the day a success.

Shifting from a task-oriented mindset to an outcome-driven approach ensures that your time is spent on what truly moves the needle.

Case Study:

James, a CEO of a fast-growing startup, was bogged down by meetings and small tasks. He applied the 80/20 Rule and the 2-Minute Rule, delegating tasks effectively and prioritizing strategic decisions during peak energy hours. This shift allowed him to focus on company growth, driving his business forward.

Final Thoughts: Turn Planning into Productivity

Effective time management isn’t just about creating a perfect schedule—it’s about bridging the gap between planning and execution. By implementing the Time Management Blueprint, you can: 

✅ Design a flexible schedule that adapts to real-life challenges ✅ Align tasks with your energy levels for peak performance ✅ Prioritize high-impact work that drives real progress

The key to mastering productivity isn’t just about managing time—it’s about managing yourself within the time you have. Try these strategies today and watch your efficiency and effectiveness soar!

Take the Next Step Toward Smarter Time Management

If you’re ready to move beyond time-consuming plans that don’t deliver results, it’s time to adopt a smarter approach. The Time Management Blueprint is just the beginning. By focusing on adaptability, energy alignment, and high-impact activities, you can achieve more with less stress.

Looking for more hands-on strategies? Our course, How to increase your productivity by time management?, provides actionable insights and practical tools to help you work smarter, not harder.

Besides, these are useful tips if you want to cultivate your skills as a leader:

Leadership Development Guide: Watch Strategy (Yes, it's Free)

Process Improvement Toolkit: Download PDF (Yes, it's Free)

Workforce Flywheel Framework Training: Watch here (Yes, it's Free)

Tools for HR Leaders Access Here (Yes, it's Free)

Productivity and Time Management for Managers and Leaders: Here (Yes, this is exclusive)

References:

Smith, A. (2022). Adapting to the Unpredictable: The Art of Flexible Time Management for Professionals. Journal of Productivity and Leadership. Link

Brown, C. (2021). Harnessing Peak Performance: Aligning Energy with Task Demands in Leadership Roles. Leadership Excellence Review. Link

Taylor, J. (2020). The 80/20 Principle in Time Management: Maximizing Impact with Minimal Effort. Business Efficiency Quarterly. Link

Davis, K. (2023). From Overwhelm to Achievement: Prioritizing What Matters in Time-Pressed Workdays. Executive Performance Insights. Link

Author Information:

My HoaPassionate Learning & Program Officer VSHR Pro Academy

[vshrproaacademy]

The Silent Killer of Leadership Success: Why Not Knowing Productivity Scores Is Sabotaging Managers and Executives

Leading a team to success is about more than experience and ambition—it’s about having the right tools to guide your efforts. Without a clear understanding of your own productivity and that of your team, even the most skilled managers can struggle to hit their goals. From misaligned priorities to burnout, the challenges are real—but the solutions are closer than you think.

Let’s dive into 3 common pitfalls leaders face and how understanding productivity insights can transform the way you lead.

1. Flying Blind: Guesswork Over Data-Driven Leadership

When you don’t track productivity metrics, you’re leading without clear direction. You won’t know if your team is meeting expectations or if your strategies are on the right track.

Real-World Case Study: Slack TechnologiesSlack, a leading communication platform, was struggling with project delays despite their team of highly skilled engineers. Even though their growth was steady, project deadlines were frequently missed. After implementing a productivity tracking system, the data revealed that excessive time was being spent in meetings, with some teams spending up to 60% of their workday in discussions rather than development. By reducing the number of meetings and streamlining communication, Slack’s productivity increased by 35%, and the company significantly improved project delivery timelines.

Takeaway:Productivity data provides the clarity needed to cut inefficiencies and make informed, data-driven decisions. When you know where your team’s time is spent, you can focus on what really matters.

2. Missing Out on Growth Opportunities

Without clear productivity metrics, you miss opportunities to optimize workflows or unlock potential for greater performance.

Real-World Case Study: Marriott InternationalMarriott, the global hospitality giant, faced challenges in their recruitment process. Their HR team was overwhelmed during peak hiring seasons, and hiring timelines were often stretched. A productivity analysis revealed that they were spending 30% more time than necessary on administrative tasks due to inefficient workflows. By adopting a more streamlined system for tracking candidate progress and optimizing team efforts, Marriott reduced their hiring cycle by 20% and improved their ability to hire top talent faster.

Takeaway:Productivity metrics help reveal inefficiencies that might otherwise go unnoticed, providing actionable insights to improve processes and maximize growth.

3. Burnout and Disengagement: A Dangerous Downward Spiral

Leaders who lack productivity insights often set unrealistic goals, fail to manage workloads effectively, or overlook signs of burnout, leading to disengaged teams and declining performance.

Real-World Case Study: GoogleGoogle, known for its innovative work culture, found itself facing burnout issues despite offering great benefits. After tracking productivity scores across teams, they discovered that some employees were overloaded while others weren’t fully utilized. Google’s leadership adjusted workloads based on this data, leading to better work-life balance and improved team morale. Within a few months, employee engagement and overall productivity increased by 15%, and burnout rates decreased.

Takeaway:By tracking productivity, you can better understand your team’s needs and capacity, ensuring workloads are balanced and realistic, and helping to prevent burnout before it starts.

The Numbers Don’t Lie

82% of executives say understanding productivity metrics improved their decision-making.

Teams with leaders who track productivity see a 20% increase in engagement and a 15% boost in output.

Your Next Move: Stop Guessing, Start Leading with Precision

Knowing your productivity score—and your team’s—transforms leadership from reactive to proactive. It’s not just about tracking numbers; it’s about using data to drive meaningful change.

Don’t let productivity blind spots hold you back. Equip yourself with the tools and insights you need to lead smarter and achieve more.

Ready to lead with precision and confidence?

Our guide on How to build a second brain - a life changing productivity system? provides the strategies and tools you need to transform your leadership approach and achieve higher performance.

Besides, these are useful tips if you want to cultivate your skills as a leader:

Leadership Development Guide: Watch Strategy (Yes, it's Free)

Process Improvement Toolkit: Download PDF (Yes, it's Free)

Workforce Flywheel Framework Training: Watch here (Yes, it's Free)

Tools for HR Leaders Access Here (Yes, it's Free)

Productivity and Time Management for Managers and Leaders Here (Yes, this is exclusive)

References:

Taplow Group. (n.d.). "8 Key Metrics to Measure the Impact of Leadership Development.”

Vorecol. (n.d.). "Case Studies: Companies That Transformed Their Productivity Through Effective Performance Management.”

DeskTime. (n.d.). "Improving & Maintaining Productivity - A Case Study.”

ActivTrak. (n.d.). "What Workforce Productivity Can Teach Leadership."

Author information: My Hoa Passionate Learning & Program Officer VSHR Pro Academy

[vshrproaacademy]

5 Painful Hiring and Leadership Challenges (And How Smart Managers Solve Them)

Hiring the right people and building an effective team isn’t as easy as it sounds. Even the most experienced managers and executives face roadblocks that can derail their success. From spotting top talent to building strong networks, the challenges are real—but the solutions are within reach.

Let’s dive into 5 common hiring and leadership challenges and explore how savvy leaders are tackling them head-on.

1. The Danger of a Bad Hire

A bad hire doesn’t just impact your bottom line—it can disrupt your team’s energy, stall productivity, and create unnecessary drama. In fact, a 2017 survey by CareerBuilder found that 74% of employers have hired the wrong person, which led to an average cost of $14,900 per bad hire. Successful leaders know how to spot red flags early. Whether it’s inconsistencies in a candidate's story or subtle hints during an interview, they’ve mastered the art of reading between the lines to ensure they’re bringing the right people on board.

2. Struggling to Spot Hidden Talent

Some candidates are great at selling themselves in an interview, but when it’s time to deliver, they fall flat. On the other hand, truly remarkable talent often gets overlooked. Top managers have sharpened their ability to distinguish between surface-level charm and deep potential, ensuring they recruit people who truly elevate their teams.

Case Study: How Google Changed the Game in HiringGoogle, known for its innovation, once relied on traditional hiring methods like résumés and academic credentials. However, the company found that its top performers often didn’t fit the conventional mold. To address this, Google revamped its process to focus on potential over pedigree.

By using structured behavioral interviews and problem-solving tasks, Google identified traits like critical thinking, adaptability, and cultural fit. One standout hire was Laszlo Bock, later SVP of People Operations, whose unconventional background helped transform Google's approach to talent and culture.

The Result: This shift allowed Google to uncover hidden gems, fueling innovation and growth. Takeaway: True potential often lies beyond the résumé. Creative assessments can help managers find exceptional talent others overlook.

3. Leadership Isolation Is Real

Being a leader can feel lonely. Without the right community, it’s easy to get stuck in your own head or feel like no one understands the weight of your role. Research from Harvard Business Review highlights that 58% of managers report feeling isolated at work. Great leaders don’t try to go it alone—they leverage the power of professional networks, tapping into shared wisdom, new ideas, and mentorship that help them thrive.

Joining a professional network doesn’t just offer advice; it gives leaders the support system they need to navigate challenges, innovate, and grow. Whether it’s sharing strategies, learning from others’ mistakes, or finding a sounding board, having a community is a game-changer.

4. Building Teams That Deliver Results

Creating a high-performing team is about more than just hiring the right people—it’s about fostering an environment where collaboration thrives and everyone contributes to a shared vision.

What Smart Managers Do:

Align team goals with company objectives to ensure clarity and purpose.

Encourage open communication to build trust and collaboration.

Regularly assess team dynamics and address roadblocks before they become bigger issues.

One strategy many leaders use is assembling teams with complementary skill sets and personalities. This not only enhances productivity but also ensures diverse perspectives lead to innovative solutions.

5. Wasting Time and Energy in Recruitment

Let’s face it: hiring is time-consuming. Between reviewing résumés, conducting interviews, and onboarding, the process can drag on for weeks—sometimes months. The longer it takes, the more resources you burn, and the higher the chances of missing out on great candidates. A LinkedIn report found that 60% of recruiters say time-to-hire is a significant challenge.

How Smart Managers Solve This:

Streamline the hiring process with clear job descriptions and efficient interview schedules.

Use technology, like applicant tracking systems (ATS), to narrow down candidates faster.

Implement practical assessments to evaluate skills and fit early in the process.

By prioritizing efficiency without compromising on quality, managers can reduce hiring bottlenecks, make faster decisions, and keep their teams running smoothly.

Take the Next Step in Your Hiring Journey

Becoming an exceptional hiring manager isn’t just about filling positions—it’s about bringing the right people into your team to drive success. By refining your hiring process and learning to spot top talent, you can make smarter decisions that lead to stronger, more effective teams.

Ready to elevate your recruitment skills and leadership?

Our guide on How to become a recruitment manager   offers the insights and strategies you need to build a high-performing team with confidence.

Besides, these are useful tips if you want to cultivate your skills as a leader:

Leadership Development Guide: Watch Strategy (Yes, it's Free)

Process Improvement Toolkit: Download PDF (Yes, it's Free)

Workforce Flywheel Framework Training: Watch here (Yes, it's Free)

Tools for HR Leaders Access Here (Yes, it's Free)

Hiring and Interview Skills to Recruit Top Talent as Manager Here (Yes, this is exclusive)

References:

SHRM. (2021). “The Impact of Bad Hires on Organizational Culture and Performance.” Society for Human Resource Management.

Google. (2020). “How Google Builds High-Performing Teams.” Google Careers Blog.

McKinsey & Company. (2021). “The Role of Leadership in Driving Team Performance.” McKinsey Insights. Link

Bock, L. (2015). "Work Rules! Insights from Inside Google That Will Transform How You Live and Lead." Twelve Books.

Author information: My Hoa Passionate Learning & Program Officer VSHR Pro Academy

[vshrproaacademy]

Stop Overworking: Transform Your Productivity and Leadership Today!

Struggling to stay productive while managing endless tasks and stress? This blog offers 5 proven strategies to help you reclaim your time, boost your leadership effectiveness, and energize your team. Read to the end and unlock the secret to becoming a more productive leader.

Smarter Strategies for Productivity and Leadership

You find yourself staying late at the office, trying to catch up on work that’s piled up all day, but no matter how many hours you put in, you never seem to get ahead ?

Your to-do list is always growing, not shrinking?

It’s time to shift your mindset from “working harder” to “working smarter.” Here are 5 actionable steps to help you take control of your day and inspire your team:

1. Prioritize High-Value Work

Audit Your Schedule: Track your tasks for a week and identify what’s not contributing to your goals. Eliminate or delegate those tasks to free up time for what matters most.

Time Blocking: Schedule your most important tasks during your peak energy hours to maximize focus. 💡 Pro Tip: Leaders who use time blocking save an average of 5 hours per week.

2. Leverage Technology to Save Time

Email Hacks: Use the "2-Minute Rule" to handle quick emails immediately, and organize the rest into folders.

Task Management Tools: Apps like TODOist or Asana can help you streamline your to-dos and track progress. 💡 Insight: Leaders using productivity tools report a 20% reduction in wasted time weekly.

Case Study: How Mark, a Senior Project Manager, Boosted Productivity with Task Management Tools

Mark, a senior project manager at a fast-paced digital marketing firm, was overwhelmed by the sheer volume of tasks across multiple client campaigns. He struggled with tracking progress and meeting deadlines. After exploring task management tools, Mark implemented Trello to organize tasks, set clear priorities, and monitor project timelines.

Results:

Mark saved 10 hours per week by centralizing all tasks and deadlines in Trello, reducing the need for constant status meetings.

The team’s project completion rate increased by 25%, with fewer delays and more accurate progress tracking.

Mark found it easier to delegate tasks and prioritize his day, allowing for more focused work on high-priority items.

Key Takeaway: By using task management software like Trello, Mark simplified his workflow, gained more time for strategic work, and significantly improved team productivity.

3. Run Meetings That Matter

Set Clear Goals: Ensure every meeting has a defined purpose and actionable outcomes.

Time Limits: Keep meetings short—most decisions can be made in 30 minutes or less. 💡 Stat: Teams with structured meetings report a 35% increase in effectiveness.

4. Boost Team Engagement

Motivation Strategies: Celebrate wins, recognize efforts, and align individual goals with team objectives.

Empower Ownership: Encourage your team to take initiative by delegating responsibilities effectively. 💡 Fact: Engaged teams are 21% more productive.

5. Protect Your Mental Health

Breaks Matter: Work in 90-minute focus sessions with 15-minute breaks to recharge.

Mindfulness Practices: Simple habits like deep breathing or short meditation can dramatically improve focus. 💡 Data: Mindful leaders are 40% more likely to make better decisions under pressure.

How to setup a new office for your startup with high productivity

Take the Next Step with Expert Guidance

Becoming a more productive and effective manager isn’t about working harder—it’s about working smarter. By mastering time management and optimizing your workflow, you can achieve better results while maintaining balance.

Ready to transform your productivity and leadership? Our course, Productivity and Time Management for Managers and Leaders, is your ultimate guide.

Besides, these are useful tips if you want to cultivate your skills as a leader:

Leadership Development Guide: Watch Strategy (Yes, it's Free)

Process Improvement Toolkit: Download PDF (Yes, it's Free)

Workforce Flywheel Framework Training: Watch here (Yes, it's Free)

Tools for HR Leaders Access Here (Yes, it's Free)

Leadership 4.0 Becoming an Effective Manager and Leader Here (Yes, this is exclusive)

References:

Gallup. (2021). State of the Global Workplace: 2021 Report. Gallup. Link

Harvard Business Review. (2020). How to Manage Your Energy, Not Just Your Time. Harvard Business Review. Link

McKinsey & Company. (2021). The Role of Meetings in Driving Team Productivity. McKinsey Insights. Link

Stanford Graduate School of Business. (2020). The Impact of Overworking on Productivity. Stanford Business Insights. Link

Author information: My HoaPassionate Learning & Program Officer VSHR Pro Academy