#eventplannersinDubai

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Event Technology in 2020

The event management companies along with the industry moves fast, but the technological advancements move even faster. If one thing is factual about the latter, it’s that it pays to keep up with the latest innovations to see how you can influence them for a big effect.

Technology is no alien to the corporate events landscape. Whether it’s making someone’s job easier through project management tools, or an attendee’s experience that bit more fanciful, we find that event planners in Dubai, venues, planners always have a reason to keep technology by their side.

The top corporate events technology trends for 2020

The last few years have shown main advances on the technology front that can be utilized for event management companies, but 2020 could see an even better trend of innovation than the past few years combined.

The reasoning is that technology overall is becoming more accessible and easier to use. This provides an outstanding opportunity for those without certain skills (e.g. in data collection, analytics, coding) but with determinations to become more technologically driven. Our top picks for 2020 are as follows:

Projection mapping

Projection mapping is very similar to augmented reality and video mapping and it is now being widely used by event planners in Dubai. What’s unique about this innovation is that it can turn any type of object into an interactive 3D show. Event management companies can use projection mapping to completely transform corporate events into a thrilling and engaging light display.

Event data and new metrics

Corporate events data is gathered, analyzed, and then applied to better understand what was gathered in the first place. Data isn’t fresh, but using what event planners in Dubai obtain from guests in specific ways to personalize their experience is. Event management companies should already be creating special attendee personas to better cater to their audience’s requirements and needs.

Gamification

Who doesn’t love a little competition from time to time? This definitely holds true in the world of corporate events, where one of the best ways of driving audience engagement is through a fun game. Known as the application of game mechanics to real-world situations, gamification has been evolving for years and there are now event planners in Dubai are bring it into the corporate events.

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What are the best strategies used by event planners in Dubai to plan a perfect event?

Event can never be organized by few people, or a little bit of decoration at the place. But it is more than the decoration and people. Daily many events are been organized by people but only few are memorable and successful. Planning and execution are two different things. Any person can plan and arrange the event but there are only few who can make the event best for all the people who join the event. Event management companies in Dubai is having experience and also they have worked on the strategies which were successful to attain the expected result of the event and make it successful and memorable.

Few main strategies used by event planners for making the event successful.

Many people plan the whole event but only less can execute the event in the same way they planned. To make your plan into existence you need a perfect strategy with which you get perfect results. Most of the event organizing companies in Dubai owns an experienced team so as to lessen the burden of the event management process and to make it one of the most memorable one. Few strategies which are used by best event companies in Dubai are mentioned below.

Pre-booking:

It is a fact that each and every vendor who is successful and the venues are booked at the very starting. Event management companies book every required arrangement in advance so that you get best services and venue of your choice at lower rates with a confirmed booking. It’s a better option to book each and every thing at the earlier stage.

Make you of excellent connection:

Whatever the type of event huge or small: budget is the main criteria for everyone. Therefore event management companies in Dubai: make use of all of their connections from all round the globe and tries to crack the best deal with all the vendors at the cheapest price. This helps you to save a lot of money and you can use this money in some other arrangements.

No experiments:

The biggest mistake of fresher’s is that they do experiments. But one main thing you should keep in mind is that the event organized by host is very important and event is arranged to fulfill some purpose. If you do experiments there are chances that the event may be super successful which is very good or the event which is super flop which can impact on the profile of event Management Company which is not good. Therefore Event management companies in Dubai who are experienced never opt for experiments and only choose those strategies and techniques which are proved and were successful event.

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5 Event-Planning Skills You Need for Success

If you are anticipating a career as event planners in Dubai, either as an independent unit or with some event management companies, make sure you're appropriate for the role. The most successful event planners in Dubai have a remarkable skill set. Below are five event-planning expertise you will reach for on a regular basis.

Event Planners Are Highly Organized

In event planning, the achievement is in the details. And there are many of them! Keeping track of many tasks, multiple retailers, and constantly changing to-do lists all at once—while keeping your customer pleased—can be challenging for some and intimidating for others.

Being highly systematized is a necessity for successful event planning. For those who make and achieve to-do lists in their personal lives, being organized may come obviously. For others who strive to remember deadlines or to pick up the dry cleaning, being organized may require more effort.

Organizational tools for event planners abound, from application that tracks registration to prototypes for forms and excel spreadsheets. An event-planning checklist that is modified for each project is one of the most cherished tools you can have, irrespective of your natural organizational ability.

Event Planners Are Personable

What do all event planners in Dubai have in common? Successful event management companies are personable, fetching, good communicators, and excellent listeners. Event planning is a social profession in that the result – the event itself – will include a group of persons, large or small. Understanding people and relishing talking to them is part of the job.

This does not mean that, as event planners in Dubai, you will spend most of your day at client dines and having cocktails at social events. Event planning is conscientiousness, and much of it is consumed at a desk with a handset or computer; however, a personable conduct is a must when tackling one of these common event-planning tasks:

·         Negotiating with venue providers.

·         Arguing menus with catering managers

·         Consultation with vendors

·         Plunging your event ideas to a prospective customer

·         Networking anytime and anywhere

·         Overseeing event staff

Listen and Communicate Clearly

Excellent communication skills are essential for event planners in Dubai. In event planning, miscommunication can have consequence in numerous glitches for both the event management companies and the customer, and a simple misunderstanding can have disastrous results. Therefore, the ability to listen is vital so that you understand the needs of the customer.

Here are a few examples of communications and how these event-planning skills are used when planning events:

Written communication:

·         Writing event proposals for a potential client

·         Creating resources to market your firm

·         Writing agreements for clients and vendors

Verbal communication:

·         The ability to explain the scope and purpose of an event

·         Efficiently communicating your ideas to an administrator, customer, or vendor

·         Understanding and processing statistics that is provided, such as the concerns of a client or questions from a caterer

 Vision Next is one of the top events management companies that specialize in event management services, product launch events, corporate event management and is known to be the best event planners in Dubai.

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Difference between Event Coordinating and Planning

There are several loosely-defined terms in the event management companies industry. The word "event" by itself could mean anything from a wedding party to a corporate event. This use of different terms can lead to misperception and misunderstandings, specifically around job titles. One of the biggest areas of misperception concerns event planners in Dubai vs. event coordinators.

Vision Next is one of the best event management companies in Dubai that provides event management services, product launch event management, and they are the leading event planners in Dubai.

Event Planners vs. Event Coordinators

Outside the industry, many people do not understand the difference between event planners and event coordinators. Generally speaking, the planner makes critical decisions concerning what, when, who, and how. An event coordinator, on the other hand, is accountable for making sure all the details are performed and that each vendor shows up on time and performs suitably.

Responsibilities of Event Planners

Event planners in Dubai work directly with the client to determine the client's vision, requirements, and budget. For example, if it's a wedding ceremony, the event planners may discuss the couple's intended tone, the level of formality, and the size of the guest list.

From there, the event planners in Dubai design an event to wow the customer. They will choose a venue and type of entertainment to be provided, work with the client to select a menu. They focus on the big-picture items that make an event memorable.

Becoming event planners takes years of experience. A planner carries a lot of responsibility safeguarding the client is happy and designing an event that fits the client's requirements and expectations.

Responsibilities of an Event Coordinator

An event coordinator does not get tangled with the design of the event, itself. Instead, they are in charge of handling the individual components to ensure the event goes efficiently.

Once the event planners in Dubai have determined the vision for the event, the coordinator aids the planner in making that a reality. They may look at vendors, organize delivery dates, and handle logistical tasks.

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A Memorable Event Management Experience for our Client

A corporate company was exhibiting at somewhere in Dubai. Following the exhibition, they asked Vision Next, one of the leading event management companies for corporate event planning to help manage and produce an evening seminar and dinner for more than 200 guests from all over the world.

Researching and sourcing an amazing venue for event management services, we arranged for the magnificent stage to play the backdrop to this mighty event.

Making sure that the entire corporate event planning ran effortlessly for our customer - and its guests - we also delivered a remarkable Scottish theme to entertain and impress. 

What we did

Guests were taken by one of the best event planners in Dubai from the main entrance to the historic hotel - a venue that Vision Next sourced for this event as one of the best event management companies in Dubai. On arrival, we made sure that they had the opportunity to take photos and selfies of the magnificent castle with its panoramic views.

During the drinks reception, it was a part of our event management services that guests could choose to go on a guided tour of the castle and grounds and learn all about the history of the castle and the people who lived there over the years.

After the reception and tours, guests then followed the lone piper to the Chapel Royal where the seminar took place held by event management companies. A full-fledged dinner followed this, with guests entertained by a classical singer in The Great Hall. After dinner, everyone moved to the Courtyard where they were delighted to watch a band of singers play “Bohemian Rhapsody” before being led by the singer back to the coaches to return to their hotels.

In particular, Vision Next, the top event planners in Dubai were responsible for the following event management services:

·         Conducting a venue search in various top hotels in Dubai and Sharjah offering various options.

·         Tasting the proposed menu on behalf of the client so that the guests may be well satisfied.

·         Agreeing how the different elements of the event would work with the client

·         All aspects of venue liaison prior, during and after the event

·         External catering liaison and contract management as one of the most responsible event management companies in Dubai.

·         Entertainment management and talent management

·         All aspects of coach contracting and management

·         Conducting technical site visits to access the AV and access routes and limitations

·         Design and print of menus, table plans and other event collateral & signage

·         Speaker & presentation management

·         Guest management including any special/dietary requirements

·         AV, staging & production management.

At Vision Next, being one of the best event management companies in Dubai, we provide elite class corporate event planning, wedding event management, and product launch event management services. Our work makes us the top event planners in Dubai.

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Breathtaking Technologies for Event Management Services

Vision next provides the best event technologies for event management services. We provide event management, wedding events, gala nights, corporate event planning and much more becoming the top event planners in Dubai.

Projection-Mapping for Event Management

Have you ever heard of projection mapping? It’s essentially an augmented reality experience created by event management companies.

Projectors typically show their images on flat screens. But with projection mapping, they can light up any type of surface and turn everyday structures into 3D interactive displays. That is a wonderful technology that has a huge impact on the event management industry.

What It Means for Event Planners

Event planners in Dubai will be able to truly transform any space with totally new design elements. This project mapping technology is an efficient, cost-effective way to create optical illusions on anything — from cars to landmarks to stages.

  Utilizing 5G Technology for Event Services

Think about the 4G internet technology that you use on your phone when you’re not connected to WiFi signal. It’s a lot faster than it was back in the days of 3G, right?

What It Means for Event Planners

Imagine a world where internet speed and reliability aren’t concerns at events. That’s what the advent of 5G could mean for event planners in Dubai.

This has exciting implications:

o             Attendees and event managers won’t have to worry about connectivity

o             Planners can choose nontraditional venues that don’t have WiFi.              

o             There will be new ways to engage attendees via their devices.

o             Your events can more quickly incorporate future trends like 3D technology, virtual reality and more.

Branded Multi-Use Apps are an event technology trend.

Android Apps have become an important part of daily life, and the event management industry is no different. Branded apps provide unlimited opportunities to interact with visitors right on their own phones.

Applications have been very common in the industry for a while, but they’ve advanced in recent years. These days, you can modify an app so it looks like it was created specifically for that event.

What It Means for Event Planners

Event Planners in Dubai can use branded multi-use apps to connect with visitors and engage them before, during, and after the occasion. It can be used for these purposes:

o             Booking tickets

o             Surveying visitors

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Tips for Making an Outstanding Event Management Service

Planning a remarkable event management is easy, as far as you’re willing to invest the money, time and a little creative juice in the event.

Vision Next Advertising is the top leading event management company in Dubai providing all kinds of event management services, event planning services, corporate event planning, wedding events, event decoration, gala nights, product launch and much more become the best event planners in Dubai.

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event management companies

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This year marks 10 years since Vision Next was founded as one of the leading exhibition stands and event management companies in Dubai, a startup with a mission to transform the meeting and events industry. The event planning has certainly evolved throughout the past decade, with technology defining the modern event management experience.

Event Management Companies in Dubai - Vision Next

Here are some basic ideas to invest and succeed for the event planners in Dubai.

Maintain Company Culture

As Vision Next has expanded over the years, we have maintained a clear strategy when it comes to the culture of event management companies in Dubai to ensure that we never lose its core values and mission. We started with one main product offering, which was driven mostly by organic growth, and didn't focus on growing too fast too soon.

Being the best event planners in Dubai, we focused on adding products to Vision Next’s offerings that rounded out the platform and offered the best possible product to its clients. The event management company culture was particularly important during Vision Next’s many acquisitions, as bringing on a new company with its own team, leadership, and culture can be a complex process.

Invest in Technology

The technology for event management companies in Dubai is here, it's accelerating, and it's pervasive across the entire event lifecycle. In recent years, technology has supported a growing meeting and events industry and has helped bolster event planning in Dubai.

In fact, 70% of event planners in Dubai anticipate that their use of event technology will increase. However, most event management companies in Dubai are not technologists or data experts.

Remain Open to Collaboration

It is essential to make sure new products are built to be part of an open ecosystem. Customers generally want to be able to get everything they need in one place—the adoption of all-in-one solutions actually grew by 27% from 2018 to 2019. This is something event planners in Dubai focuses on when expanding Vision Next, both through product development and acquisitions, and it's going to be increasingly important as the industry evolves.

Vision Next is one of the best event management companies in Dubai, UAE that provides corporate event services, wedding event services, product launch events, wedding events, gala nights and much more. Becoming the top event planners in Dubai a whole of UAE.

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Planning for Starting Event Planning Company

Are you daydreaming immediately from your cube or headquarters about the notion of starting an event management company business? Perhaps you’ve been working within the events and meetings industry for several years and think that now's an honest time to work out the way to work for yourself or even you’ve helped organize a couple of events within the past and feel that this might be your life’s passion.

These are all good reasons for event management companies to pursue this profession. But anyone who contemplates the fantasy of starting their own event planning company must follow some important steps before you even starting to ask clients.

Gain Event Planning Skills and knowledge

The long-term success of an event management companies is going to be supported the experience that the event planners in Dubai brings to his or her clients; meaning, if you’re brooding about starting an occasion planning business, you ought to have a solid grasp on what an event planning is, and confirm you've got some solid skills:

• Verbal and written communications

• Organization and time management

• Negotiation and budget management

• Creativity, marketing, PR and more

Determine Your Event Planning Market/Forte

Okay, let’s say you’ve been working in corporate meetings for five years and are able to create a corporate event management companies. The primary thing to understand is that your strengths are within the corporate arena. A standard error many event planners in Dubai make is to mention that they're willing to coordinate all types of events, including corporate event, weddings events, fundraising galas, product launch and more.

Develop a Business Plan

Because you made the decision on your market, you'll be thinking this is often an honest time to share the news about what you'll offer to the planet. Not so fast. Starting event management companies isn’t as glamorous as intrinsically fantasies. Like everything else, starting an occasion planning business requires a business plan.

Designate Which Business Entity Fits Best for Your Firm

Now that you simply realize that creating an occasion planning business should be viewed as a “work ongoing,” it’s vital to work out your business structure within the beginning. the foremost fundamental step is to form sure you opt what sort of business entity works best for your plan. For this, it’s important to secure professional advice.

Vision Next, is one of the best exhibition stands and event management companies in Dubai, UAE excels in providing event management services, product launch event management, corporate event planning, wedding events, gala dinners and much more. Providing best customer satisfaction we have gained the position of the best event planners in Dubai.

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EVENT PLANNING IN DUBAI- MUST HAVE PRECAUTIONS

Vision Next provides best solutions for handling event management in Dubai. The best event planners technique and event planning ideas are provided.

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