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Best Corporate event planners & Venue, provider. Main Barki Road Lahore, is one of the leading event management company which provides competent Services.

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An Event Planner's Guide to Local Planning

Steps to Find the Perfect Event Venue

Deciding on the best event space or venue is critical to the overall success of your event. While location planning takes time, it does not have to feel overwhelming. For many, professional event planners and amateurs, this can actually be a fun challenge.

If you assume that you have already identified the type of event you are planning and its purpose, there are many other factors to consider when starting the process of choosing the venue itself.

Following this route map will help you to take steps to choose the perfect opportunity space.

Identify your target audience and know your guest list

When planning the venue for an event, one of the most important information you need to know is who your guests will be and how much you expect to attend. Although the type of event will definitely inform the choice of venue, one of the biggest limiting factors for an event space is its capacity. Make sure you know at least an accurate estimate (this can be a range) of the number of guests, as this will immediately limit your venue options. You also need to consider your audience. Make sure the venue not only reflects the event, but also the guests' tastes and expectations.

Identify event dates

Check your calendar because timing will influence many decisions, including your place of choice. After your guest list, the date of your event will be the next limiting factor.

Depending on what type of event you are planning, you may find that you also need to be flexible with your appointment date to get the venue you want, or you will need to be flexible with your venue choice to get the desired date. You need to start location planning to know where you or the client is flexible.

Here are some questions to consider:

§  When are your guests likely to be available to stay based on their schedules?

§  Which places have appropriate and available space for those times?

§  When is the best time for your management team to hold the event?

Calculate your budget

With an open budget, anyone can plan a big event and have an infinite choice of venue choices. But more than likely, your financial resources are limited and you need to be aware of what your financial constraints are from the start - even if your event budget is simply a ballpark estimate or series. An event planner can always plan a big event within a reasonable budget.

§  Do the venues within your budget meet space, technical and catering costs?

§  Have you negotiated a favorable rate for services and demonstrated the value of your role?

§  Have you allowed flexibility in your budget if line expenses exceed the plan?

Scope from different places

Once the guest number and possible dates have been reduced, it is important to identify the venues where the event can be held. Hotels and conventions or conference centers are some of the most popular venues for corporate events and wedding receptions, but they are not the only options.

This is a time to be creative in your thinking. Consider the following:

§  Based on the theme of your meeting, what three best places come to mind?

§  Where would your guests prefer to attend this meeting?

§  What will be best for your guests?

§  Other than a hotel, what unexpected places can increase the RSVP rate?

Find the right type of event space

The venue you choose should have a suitable space for the type of event you are planning. Will your event have a dance floor? Will you need a PA system? What about a speaker's stage or a projector screen? What kind of table setting do you need? In addition to considering these types of questions, here are some of the top-notch planning questions to ask yourself:

§  Does the event venue meet the special criteria of your program or event?

§  Can the venue accommodate your production, entertainment, A / V, sound and other technical needs?

§  Does the condition of the facility reflect the high standards of your organization?

Consider Local Services and Restrictions

In addition to finding the right type of event venue, you will want to look at the type of other services offered by the venue and determine their value for your event. Some sites will also have a preferred vendor list that you need to work from to find providers or providers for other services. Other venues have restrictions on decor or other aspects of the event itself. Some questions to ask include:

§  Does this local offer good parking or valet?

§  Does this venue offer security?

§  Does this venue offer additional services such as catering, flower arrangements, linen and table rental, etc?

§  Does this place have a setup and cleaning crew?

§  Does this venue limit which other vendors you work for?

§  Does this place have food and drink minimums?

Consider venue reputation

A place's reputation for service is critical. This is often the difference between a good opportunity and a good opportunity. The way a venue manages its facilities, staff and customers will always be remembered. To get a feel for a place's reputation value, consider these questions:

§  What is the term of office of the conference manager, caterer or executive chef?

§  Will management treat you as a VIP client or just as one of several programs?

§  How much flexibility is the place willing to expand?

§  Do they have testimonials or reviews available?

§  Does the venue offer photos of events similar to yours?

Plan a local visit

Unless logistically and on time it absolutely occurs, every event planner must conduct a site inspection before entering a venue. Pictures can be extremely useful, but there are many aspects that can only be personally evaluated. Ask for a tour of the venue, including everything from the parking to the entrance and the venue to the bathrooms. You will be glad you did!

Incorporate customer preferences

At the end of the day, event planners must submit their local recommendations to their client (whether it is an internal client such as company managers or management or an external client) and obtain approval. The only question you ask regarding the client in the local planning phase will the client approve my recommendation (s)? To be able to answer the question with any confidence, you need to make sure that you understand the customer's expectations and preferences from the beginning.

Courtesy: best corporate event planners

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Best Corporate event planners & Venue, provider. Main Barki Road Lahore, is one of the leading event management company which provides competent Services.

[supershanzykhan]

Best Corporate event planners & Venue, provider. Main Barki Road Lahore, is one of the leading event management company which provides competent Services.

[supershanzykhan]

How corporate events are held. How to organize a corporate event yourself? Active corporate parties in the summer

A corporate party is a great event because it involves celebrating a holiday, an important date or the successful completion of a business project in a very close circle.

Of course, employees know each other well, they are able to find topics for conversation over a glass of beer or a glass of vodka, but in order for everyone to have fun and remember the holidays for a long time, the approach is necessary proper for organizing the event.

In order for the party to succeed and for the subordinates to appreciate the efforts of their superiors, it is necessary to follow a number of rules:

·         The right time you should start preparing for the event at least a few weeks before the date. It will take a lot of effort and time to organize a good party because you need to find a place, buy gifts and think of an entertainment program. Corporate parties are never spontaneous!

·         The best activity is best when managers, as well as employees themselves, are involved in organizing and directing the event. The inclusion of young active subordinates, who have the time and enthusiasm for such preparations, is particularly encouraged.

·         Stability. If all the participants in the preparation work well, meet the deadlines and perform the tasks assigned to them, it will be easier to achieve successful results and it will take less time and energy.

·         Diversity. you should not limit the holiday to a standard holiday and multiple toasts. Why not organize competitions or contests, dancing until morning and a bright pyrotechnic show? You can create lots of ideas that can diversify the evening.

However, these rules are not all.

Choice of venue and holiday scenario

 The location of the party is an important element of the event that needs to be handled wisely. Logic logically choose a place according to the season, as well as taking into account the event celebrated.

For example, it is better to celebrate the New Year in a good restaurant, where it is warm and cozy, and the meeting of the summer season can be held even outside: in the mountains, on the coast and even on a luxury place.

The concept of a corporate party should also be considered. This can be a special dress code, themed embellishment or an extraordinary program of the event.

Do you need a presenter at a corporate event?

In principle, one of the most eloquent and loving employees on the team can become the host of the evening - of course, if he has an excellent sense of humor.

However, if we consider it the host, as the sailor of a ship, who manages the holidays from start to finish, it makes sense not to save money and call a professional in the field of event organization.

A good presenter is able to activate the crowd, pay attention to everyone and most importantly, take on all the hard work while the rest will enjoy relaxing from everyday life.

How to create the right atmosphere

It is no secret that the main creators of the party atmosphere are its participants.

However, in any case, an initial push is necessary because the first hours of the celebration are relatively quiet and modest.

Among the ways to make the atmosphere really festive are these:

·         beautiful view, chosen according to the theme of the corporate party;

·         Light or fire displays (laser installations, light music, fireworks, etc.);

·         extraordinary dish design;

·         interesting competitions with elements of competition;

·         Performances by famous actors, singers, dancers, etc.

Of course, another important decoration of the evening will be a high quality video clip or presentation that shows funny situations at work, friendly meetings of colleagues, and interesting achievements of employees.

Thus, you can not only satisfy subordinates, but also motivate them for further productive cooperation.

The corporate wizard is the main point of the program

 Inviting an illusionist as the main entertainer - the idea is not new, but very effective.

Most people want to witness magical tricks and masterfully created illusions.

Since there are so many people at every corporate party, tricks with "disappearing" different things - phones, money, watches, jewelry - will become a real sensation.

Stunts with the participation of volunteers, shown on stage or in an open area, will not look less impressive.

An interesting idea would be not only to demonstrate a magician for various tricks, but also to conduct small master classes for solving tricks, as well as learning simple tricks.

Thus, in a corporate party, the illusionist can become the main point of the program, even replace the presenter, and the demonstrated tricks will attract everyone's attention and will be enjoyed by all present.

Organizing a corporate party is not an easy and very responsible business. To not forget anything and to organize an unforgettable corporate party, we propose to act according to the following plan:

·         Come up with a theme for a corporate evening ... Whether it is a cocktail evening, a picnic with extreme competitions, a glamorous evening in a restaurant, the theme will set the tone of the evening. The chosen theme will be the starting point for choosing a place, music, entertainment, food, etc. But the main thing is not to overdo it with the topic: not every idea can fit your firm.

·         Determining the budget. It is necessary to allocate not only the total amount, but also to distribute the budget in the main areas: food, renting premises and entertainment.

·         Supplier selection and location... Focusing on the corporate party theme, call and choose the right performers. Remember that cheap does not mean well, you should not save when it comes to corporate events because you risk ruining the evening for the whole company, and you still have to work with these people. Be sure to check out the venue and meet the guest performers (host, chef, etc.). Read reviews, ask your friends, maybe they will show you a good opportunity. Better yet not be lazy and assure yourself that everything will be at the highest level. Check with the place for all food related issues: do they offer such services, do you need a bartender, maybe you need your dishes or food, and can you bring alcohol and juices. Pay attention to nuances such as hall lighting, toilets, air conditioning and parking. Try to choose a place where only your company will be, so that there are no unpleasant surprises. Celebrating a corporate party in the same room with competitors is not a good idea)))

Attention! Be sure to sign contracts with suppliers.

·         Do not forget about decoration … Decorations add solemnity and emphasize the theme of your corporate party. If the budget allows, you can order the decoration from a specialized company, and if not, you can make the jewelry yourself. Check with the venue decoration - some restaurants offer their own decorations.

·         Fun … One of the most important tasks at your corporate party is entertaining guests. If the budget allows, then no problem, we invite musicians, DJs, dancers and whatever suits your evening. If your company enjoys prestige in the market, then even journalists can be invited to a corporate party to cover this event in the press, thus creating additional hype for you and your product. If there is no money, you can come up with free options, for example: assign tasks to each department to prepare a fun number within the theme frame. These are a great number for team building and discovering the talents of your colleagues.

·         Importers it is important to give congratulatory words to the company manager.  If possible, submit valid awards and certificates to these employees.

·         You can also give attention to beginners, set a small dedication, give branded souvenirs (badges, t-shirts, etc.). This will increase their corporate spirit.

·         Can be issued specifically for corporate events corporate newspaper - all employees will be happy to read it. Can describe the latest company news, achievements, interesting cases and much more. You can involve your colleagues in creating this newsletter.

·         Send invitations to everyone, indicate date, time, place, and dress code. An interesting solution would be to make invitations in paper form, your colleagues will appreciate this and may even keep them as a keepsake.

·         Write the event plan, time, all suppliers with their phones. Check and double check the list of everything you need, call everyone the day before to make sure neither you nor the suppliers have forgotten anything.

Let your corporate party be perfect, without force majeure. Enjoy your evening!

As employees, in anticipation of a corporate party, are thinking about what to wear, human resources and event managers are gathering their brains: where to spend, how to plant, what to feed, and how to entertain?

Every company, as a family, has its own holiday calendar. In addition to the official minimum - New Year, company birthday and March 8 - there can be a maximum program, limited only by the imagination of the HR manager and the funds allocated.

Some human resource professionals believe that the ideal corporate calendar should contain five to six events a year. Above all, the reason for the general meeting may be not only the anniversary of the company or the Day of the builder / officer / metallurgist (underline required), but also, for example, the opening of the summer season.

In celebration of office life

It is believed that every corporate party should work for the company and its organizational culture: foster team spirit and stimulate productive work.

a corporate party should not be a banal party, it should have a zest that everyone would remember for a long time. For example, it could be drum training, noodle joint formation, a visit to an interesting unusual place.

It is important to choose a convenient location so that the main areas are divided correctly, there is no pressure. The presence of a bright host and a program in which employees should actively participate will make the party even better. "

More bread or tanning?

Where and when to hold a corporate party? First of all, it all depends on its goals and purpose.

The most popular type of celebration is the banquet. As a rule, the celebration takes place inside and traditionally at a set table.

Out-of-town events include both out-of-team barbecues and extended "enterprise days", which can take up an entire weekend and usually take place in suburban resorts or hotels.

In any case, when choosing an outdoor or in-house format of an event, the main thing is to focus not on generally accepted standards for holding corporate events, but on the needs and preferences of employees.

Intended to justify the means

When organizing a corporate party, it is always worth remembering: an organized and unsuccessfully celebrated party can not only significantly reduce staff loyalty, but also affect the company’s profitability in the future.

You should also always consider the age and gender composition of the team. For example, watching a football match together will not be the best option for a corporate party for women, while going to the opera will not make a proper impression on most of the men’s team. And of course every event should be guided by the core values ​​of the company, held within the framework of its corporate culture. ".

In our changing climate, you should never forget the weather conditions. In this regard, the Bayer HealthCare experience is extremely exceptional. " - Careful choice of location, elaboration of a backup concept - many important points preparation of any event, but, perhaps, a great responsibility in this matter is with the partners. Therefore, first of all, you should think about choosing a reliable service provider who will not only provide high quality service but also, if something happens, will be able to act as a cushioning pad if the final contractor has any difficulties.

Corporate vacations have long been part of modern corporate personnel policy. But what if such an event is not only planned in your team, but also its organization is entrusted to you? The first thought is to first turn to the appropriate agency and shift an unbearable burden on it. Do not hurry. By competently approaching a seemingly difficult question, you will cope with the task yourself, especially if you have the time. How much do you need? On average, it is 1.5-2 weeks, except for the New Year - here it will take about 3 weeks. Generally, on the eve of any holiday, for example New Year, March 8 or February 23, there are more difficulties in choosing a banquet hall, a presenter or creative teams. The closer to the holiday date, the higher the prices at restaurants and artists.

It is advisable to divide the whole organizational process into two parts: preparing and holding the corporate party ... But before you start acting, go to your superiors to agree on the following important issues.

The purpose of the holiday

Two possibilities are possible here: an ordinary banquet or a classic corporate event with all the consequences. In the first case, it is enough to choose a suitable restaurant or recreation center. In the second, you will have to work hard, because the goal of a true corporate party is the formation and development of corporate culture, team building based on a common idea. A good holiday is not cheap and should give a result and bear fruit, and its organizer should temporarily become a director, psychologist and teacher. Be prepared for the fact that it will be a holiday for everyone, but hard work for you. But there is a great chance of gaining a reputation as an irreplaceable employee in organizing corporate events.

Event budget

For a rough calculation of the amount, you must decide:

·         where the holiday will take place and to what extent;

·         how many people to invite;

·         how to arrange a room,

·         what technical equipment is needed;

·         how to organize meals, what the menu will be and what gifts and rewards should be purchased;

·         which artists to invite;

·         choose a show program;

·         whether transport is needed and what type;

·         is it necessary to take pictures and videos

·         is there a need to invite press representatives to cover the corporate event online and in the media.

Courtesy: Corporate Event Venue in Lahore

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Best Corporate event planners & Venue, provider. Main Barki Road Lahore, is one of the leading event management company which provides competent Services.

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Help your clients see the value of event planning

Creating Strong Planning Value Proposals

There is something in business called a value proposition, which is the way you communicate the benefits of doing business with your customer base.

Here are four tips to help your clients recognize the value of event planning services.

To build a great value proposition, you need to ask yourself four basic questions.

§  Why does my business plan business better than the competition? This is your difference.

§  What brings you to the table that adds value to my client’s events?

§  How does my service actually save the client money?

§  In the end, why would clients who trusted me to plan their event be satisfied?

If you take this exercise seriously and write down your answers (because you will use them to create a strong value proposition for your marketing plan) and you are still not sure why a client should hire you, losing out on competition.

Think back about the events you coordinated and the things you did that someone without your experience might not do. Examine all the little details that were taken care of and all the ways you save your customers money. If you have developed a strong network of retailers and have utilized it to deliver the best possible events to your customers and you are ready for a crisis and do not let last minute obstacles turn into disaster, these are achieved by you.

Depending on the level of event management you do and the type of events you specialize in, you should also be able to tailor your statement to highlight specific advantages. Think of a way to express these specific advantages in a concise and hassle-free way. What you want to do is paint a picture of someone your client can trust to create a first class event, reflecting their tastes, all the while staying within budget.

A strong value proposition builds trust with the client and allows them to sign the agreement with confidence. You cannot ask anyone to do business with me simply because you are an expert. You need to give your customers concrete reasons to trust you.

Even if you are making progress in your event planning training and have built a portfolio and started marketing yourself and building a network of reliable event support vendors, you cannot leave this last step missing. A strong value proposition lets a client know, without a doubt, that you are the best person to handle their event and can afford the things they cannot. If you need examples of proposals that bring business this article from ConversionXL.com explains the essence of a proposal for winning value.

Once your unique benefit statement has been written, provide the star billing on your website, Facebook page, Twitter profile and other social media sites. Be sure to update this regularly and look for satisfied customers for specific evidence that specifically addresses your unique special event planning skills.

There are no hard and fast rules on when to send official invitations, but there are a few things to keep in mind when doing so.

The earlier you invite people to an event, the less likely they are to be busy. However, they are also more likely to forget it by the time the event unfolds.

On the contrary, your event will be fresher in people's minds the closer it is to the date. But they are also more likely to have already made plans for that day.

  Date: Send invitations earlier if your event is taking place during a busy time, such as a vacation period.

 Location - Give people time to book your flights and accommodation if you are planning an event abroad.

Size - Advertise large events, such as conferences and festivals, well in advance so that people can keep their schedules clear.

 Tickets: Events with tickets with early booking options or a limited supply must be announced in advance to give people a chance to secure their ticket.

Courtesy: Event Management Company in Lahore

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Best Corporate event planners & Venue, provider. Main Barki Road Lahore, is one of the leading event management company which provides competent Services.

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8 Tips for Writing the Perfect Event Invitation

You have been planning your event for some time and can finally see the light at the end of the tunnel. Now is a good time to think about sending an invitation to the event to your guests.

Read this guide to learn why event invitations are important, how to write them, and when to send them.

1. What is an event invitation?

The answer may seem obvious, but there are more invitations to events than you might think. What counts as an invitation to an informal event will not work for a formal one.

So what is appropriate?

Should you take a fountain pen and write a personalized invitation on a handmade letter? Or is it enough to simply tag people on Facebook?

Your invitation should reflect the theme of the event. It should do more than just inform people about the practical details. It should be part of the event itself by building excitement in anticipation.

So whether you opt for an email invitation or a quick email, it should match the overall theme of the event.

2. The different types of event invitations.

The format of the event invitation is important because it can affect the response rates of your recipients, as well as their impression of the event. Let's look at the three types of event invitations.

1. Handwritten

Written invitations are traditionally issued for very exclusive events, such as weddings, galas, and formal dinners.

They require time, money and effort on the part of the event planner. This makes them impractical for large meetings with hundreds or thousands of attendees.

Due to the exclusivity and effort associated with written invitations, recipients are more likely to RSVP. A self-addressed double envelope will further improve response rates.

2. Printed

Written invitations look good, but printed event invitations give you more options. If you partner with a good graphic designer or use an online template, then you can get really creative.

Printed invitations are cheaper to produce than written ones, but still more expensive than electronic invitations. They are also less exclusive than written invitations, but more so than digital invitations.

To make your printed invitations appear unique (and to ask recipients to RSVP), you can include a double envelope with your name on it when you send the invitations to the event.

3. Digital

Digital event invitations, whatever form they take, are by far the cheapest and fastest option. You can compose an email and send it to all your attendees at once with the click of a button.

An even faster way is to create a Facebook event and invite people through the platform. You can mark your digital invitations with your event graphics to make them more elaborate.

Electronic invitations are less formal, less exclusive, and therefore less memorable and urgent. But you can send regular reminders and easily keep track of responses and participation.

3. What details to include in your event invitation

Your event invitation should answer all relevant questions that attendees will have. These include the what, why, who, when and where of your event.

Most event invitations will include the following details:

·         Name of the invited person

·         Title and description of the event

·         Name of hosts and organizers

·         Time and date it will take place

·         Location and how to get there

·         Dress code

·         RSVP Deadline

Depending on the type of event you are planning, you may also want to include information on parking, children, seniors, dining options, and special dietary requirements.

4. How to write an invitation to an event

Your choice of language should reflect the formality of the event. Write formally for formal events and use casual words for casual events.

Invitations to formal events often use language such as "You are cordially invited to ..." and "We request the pleasure of your company ..."

Here are some types of events that generally require formal writing:

·         Academic Seminars

·         Anniversary Parties

·         Award ceremonies

·         Business lunches

·         Conferences

·         Official Ceremonies

·         Open houses

·         Retirement Parties

·         Fairs

·         Wedding

Of course, there are exceptions to the rule. A business lunch can be informal and an awards ceremony can be ironic. Just make sure the wording matches the topic.

Casual event invitations use more direct language, such as "Join us next month ..." and "Don't miss out ..."

Here are some examples of events where casual writing is often appropriate:

·         Informal dinners

·         Christmas celebrations

·         Small Parties

·         Surprise Parties

·         Labor Holidays

.

5. Should I always send invitations to events?

Not all events require an invitation, so it's worth considering whether you should even make the time for it. Many of our readers organize classes, for example, that generally do not require an invitation.

Then there are the public events, such as parades and community fairs, which are open to all and simply advertise the practical details on posters around town and online.

Here are some examples of events that won't require much in terms of invitations:

·         Casual Parties

·         Lessons

·         Comedy Shows

·         Community Events

·         Concerts

·         Treasure Hunts

·         Sports events

·         Team Building Events

·         Wellness Events

·         Workshops

6. When is the best time to send event invitations?

There are no hard and fast rules on when to send official invitations, but there are a few things to keep in mind when doing so.

The earlier you invite people to an event, the less likely they are to be busy. However, they are also more likely to forget it by the time the event unfolds.

On the contrary, your event will be fresher in people's minds the closer it is to the date. But they are also more likely to have already made plans for that day.

These are some factors that will influence when you send the invitation for your event:

·         Date: Send invitations earlier if your event is taking place during a busy time, such as a vacation period.

·         Location - Give people time to book your flights and accommodation if you are planning an event abroad.

·         Size - Advertise large events, such as conferences and festivals, well in advance so that people can keep their schedules clear.

·         Tickets: Events with tickets with early booking options or a limited supply must be announced in advance to give people a chance to secure their ticket.

7. Event invitation ideas to draw inspiration from

If you want to see how other event organizers have created the invitations for their events, you're in luck. We have discovered some amazing and inspiring ideas that you can use.

Take a look at these event invitation ideas:

·         Canva

·         Event Manager Blog

·         Hongkiat

·         Inspiration Feed

·         Pinterest

8. Event invitation templates

If you feel ready to try creating your event invitations, fear not. You don't have to be a graphic designer. You can get one of the many free templates online.

Here are some free event invitation templates you can use:

·         Adobe spark

·         Canva

·         Avoid

·         Greetings island

·         Template.net.

 Courtesy: event organizer in Lahore

[supershanzykhan]

Best Corporate event planners & Venue, provider. Main Barki Road Lahore, is one of the leading event management company which provides competent Services.

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12 types of event venues (and how to understand the cost of the venue).

If you've read our guide on finding a Venue, you're probably wondering how much money you should pay.

Venue rental prices vary as much as the different types of events that are held there. So to understand how places are valued, let's see what places are there first.

The 12 most common types of event venues.

An event location can be any location where your event is held. (It doesn't even have to have walls or a ceiling.) That said, there are certain types of venues that are ideal for events.

Read on to find out which one is best for your next event.

1. Clubs.

If you are hosting a party or a live show, there are some more suitable places to celebrate than bars and clubs. That said, you can also get a good deal if you hire them during the day.

Ideal for: parties, live music, comedy nights and tasting events.

2. Restaurants.

You can reserve a private venue or, if your event is large enough, reserve the entire restaurant.

Ideal for: dinners, birthdays, wedding receptions, business meetings and tasting events.

3. Hotels.

Many hotels are equipped with restaurants, bars, ballrooms, conference rooms, and other event spaces, making them the ideal choice for different types of events.

Ideal for: parties, dinners, tasting events, business meetings, conferences, presentations, networking events, and wedding receptions.

4. Conference centers.

Although many conferences are held in hotels, specially designed conference centers are also a popular choice. They have all the audiovisual equipment you need and often also offer catering.

Ideal for: conferences (duh), business meetings, presentations and networking events.

5. Business centers.

There is a certain degree of overlap between business centers and conference centers. Typically, business centers tend to be more focused on everyday activities such as meetings and working together.

Ideal for: business meetings, networking events and presentations.

6. Community centers.

Local governments and organizations (such as churches) have space available for private contracting. The locations may not always be impressive, but it is possible to get a good deal.

Ideal for: community meetings and events.

7. Sports clubs.

Local sports clubs, such as golf, soccer, and rugby, may have additional space that they are willing to rent for private events in order to generate additional income for their members.

Ideal for: sport-related events.

8. Art galleries.

The art galleries are largely empty spaces, so there is space for art installations. This also leaves room to host events of all kinds, and you may be able to negotiate a decent price.

Ideal for: workshops, artist meetings and networking events.

9. Academic venues.

Like sports clubs, academic institutions are eager to earn some extra money. You will find that many schools and universities are happy to rent some of their facilities for private events.

Ideal for: writing workshops, networking events and presentations.

If you are looking for a luxurious venue that is not accessible to everyone, then look for some stately homes to host your next event. They look amazing… but they also come with a price tag.

Ideal for: wedding receptions, dinners and corporate retreats.

If you are organizing a giant concert with thousands of attendees, stadiums are your best option. However, you will also find that they offer smaller spaces for smaller events.

Ideal for: sporting events, concerts, comedy shows, theater productions and presentations.

The outdoors can be used for different types of events, and there is plenty of space to host them. Contact your local council to see which parks or courses you can use.

Ideal for: markets, fairs, festivals, concerts, comedies and theatrical productions.

Prices of places.

Once you've settled in for your event, it's time to check out the different pricing structures. Not all venues will charge you a flat fee for hiring their space.

Here are some of the most common pricing structures.

A rental rate is a flat rate that you pay based on how long the place needs. Usually, you will be able to hire the place for a few hours, half a day, or an entire day.

You can get anything from £ 10 an hour in cheap places to thousands of pounds a day at the more prestigious end of the scale.

Rental rates can be dry (see # 2 below) or include technical and catering equipment. It all depends on your dealings with the place.

The dry rent is the same as the rental rate (see # 1 above), except it has been agreed that nothing other than space is included. In many cases, that means there is not even decoration.

It is a good solution if you want to organize food, drinks, decoration and technical equipment. However, you have to do the math to see if you can actually save money that way.

The per person package is a pricing structure that does what it says on the tin: you pay a certain amount for each person who attends.

This means that the price usually includes the food and drinks that the guests will consume. Package prices per person are generally in the range of £ 30 to £ 100 per guest.

Hotels and conference centers that focus on business events will offer delegate rates per day. These are pretty much in the same price range as the per person package deals (see # 3 above).

Delegate rates per day differ in the sense that they often include AV equipment, as well as extras that guests may need, such as pens and notebooks.

Many hotels, restaurants, bars and clubs will offer you a minimum spend offer. That means you don't pay anything upfront to hire the space, but you do need to make sure your guests spend a certain amount.

If your guests are hoping to buy their own drinks and food, this might be a good solution for you. Just make sure the menu items aren't ridiculously expensive.

The downside to this pricing structure is that you will have to cover the difference if the minimum spend is not met. Minimum expenses can range from £ 200 on a weekday to thousands on weekends.

Some venues will offer you a minimum number of guests as a variation of the minimum spend pricing structure. This is potentially an even better offer than the minimum spend option.

Here, you only have to secure a certain number of attendees. The venue estimates that each guest will spend enough to cover their overhead and make a profit.

However, as with the minimum spend option, you may have to pay a penalty if you cannot bring the minimum number of guests to the venue.

Courtesy: corporate party venues in Lahore

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Best Corporate event planners & Venue, provider. Main Barki Road Lahore, is one of the leading event management company which provides competent Services.

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Successful corporate events - how to achieve it?

Games, joint activities and the opportunity to get together and get to know the people around you are an integral part of work activities. The key to the success of corporate events lies in every detail, together creating an unforgettable experience for each of their participants. What are the successes of corporate events that affect their quality and how do you know that the event has succeeded? Read about it later in the article!

Many employers recognize the need for corporate action, which significantly improves the company's internal environment and helps in the work process. What benefits do they bring?

Why are corporate events needed?

There are several benefits that these types of activities can bring to employees. And they are, for example:

Strong team. A cohesive work team will be able to     successfully solve sudden problems that have arisen in the work process.

Friendly environment. In an informal atmosphere, employees will relax     and establish new friendships with colleagues, thus facilitating the work     process - they will be able to support each other in difficult times.

Productivity among employees. If employees are friendly and helpful,     productivity gains will not be missed. A work environment in which     employees feel comfortable and fit often allows them to get the job done     faster and with better quality.

The prerequisites for a successful corporate event are various. Particular importance should be attached directly to the preparation process, considering all possible risks that may arise during the event.

How to prepare?

 Start with employees!

The main characters of corporate events are the company's employees, and the goal is to allow them to get to know each other, strengthen mutual trust and friendship, as well as have a good time. Therefore, the planning process should start directly with them - the people for whom corporate events are organized. To do this, it is recommended to find out what the employees are:

1. Strengths and weaknesses. For an event to be of high quality, it is necessary to be aware of what each of the employees is capable of, but which should be avoided so as not to cause displeasure;

2. Interests and passion. Somehow learning something new can turn a corporate event into an unprecedented adventure, but if you don’t want to take risks, the right way to understand what to offer employees is by finding out their leisure activities, passions and interests, trying to find something that unites everyone;

3. Thoughts on the upcoming event. Allowing employees to get involved and generate ideas on their own can create something new and unlearned that will help grow the quality of the event. In the process of generating ideas, the employer or event planner will be able to assess which employee's strengths are - who is a strong leader, who has strong analytical thinking, and who is more creative.

However, it must be remembered that not all measures will be appropriate and able to deliver the desired results. How to choose the most suitable place and concept?

Venue and course of the event

Variations of corporate events are unlimited, everything depends only on wishes and possibilities. Most of the activities for employees are divided into two groups:

indoor     events;

Active     outdoor activities.

What are the chances?

Topicality of the summer season - corporate events in nature

This type of event will help to unite relatively small teams. Most often, employers choose:

Hiking. Not too long, but interesting hikes that     make you overcome obstacles and perform tasks together - it's a great way     to spend time with colleagues;

Relays. A small spirit of competition will     encourage the teams to get to know each other and make closer contact,     which may not have happened in the work environment so far.

Outputs in an active way are most often spent in a light, informal atmosphere, allowing employees to relax and unwind. But what are the corporate events in the form of an idea that take place indoors?

Endless classic - corporate events indoors

To protect workers from the sun or sudden rain, it is recommended to take care of the roof over your head in good time. This type of corporate event has its advantages, for example, it is possible to get a more formal atmosphere. Larger companies with more employees choose to host this type of event. What are the appropriate spaces for formal corporate events?

1. The usual environment - the workplace. If the company has large premises available that are suitable for the desired event, it is definitely recommended to use them, thus saving money on renting the premises.

2. Manors and castles - for a special atmosphere. If the event is planned to be especially luxurious with the arrival of various famous people, appropriate premises are also needed to receive them.

3. Cafes, restaurants. A new but elegant environment in which to hold a corporate event will definitely create a formal atmosphere.

Restaurants are one of the most common choices when planning a corporate event. Why?

 Advantages of restaurants in organizing corporate events

Restaurants are often the comparatively best and most advantageous choice for corporate events, because:

the     prevailing atmosphere in most restaurants is pleasant, making visitors     feel comfortable;

it     is possible to invite a larger circle of employees and cooperation     partners;

A     full service is offered, which includes both catering and furnishing of     the premises. This will facilitate the organizing process!

Your opportunity for organizing corporate events

A great place to organize not only banquets or go to dinner, but also to organize corporate events, is the premises

1. To receive 100-150 visitors to the event; 2. Enjoy high-class meals and snacks; Include adjacent entertainment facilities in the program of event 3, if necessary.

But its location is special, because created its place next to it, giving the feeling that you are far from other people's eyes, so you can enjoy corporate events with friends, colleagues and partners. 

Event planning

Here is the name. The event planner plans every aspect of the event. It starts from the beginning of the event and lasts until the event. Although their work often goes beyond the broad day, behind the scenes, they gather feedback and close everything out of the project.

If you can imagine a detail that might need to be considered, the event planner has already created a plan for it. Some examples of what they would be responsible for are budgeting, choosing a theme and organizing speakers and entertainment for the day.

This means that their level of detail and organization ranges from everything to the minute. Their role ranges from large factors such as floor plans to small details such as table centers.

Their planning level also includes organizing hotels and traveling with speakers or guests. They are obliged to organize everything necessary for the event, but they will not be able to cope with the day of the event.

It is important to remember that many venues do not offer an event planner or event planning service. This means that you can hire them.

In essence, the event planner will conceptualize and develop the event. An event planner is designed to help you plan the event of your dreams, but it is not their responsibility.

Event management

The aim of event management is to ensure that the event runs smoothly and meets all expectations. The event manager adopts the event plans and makes sure that all the relevant aspects are combined during the day to create an amazing experience.

There is a significant difference between event planning and event management. That is, the event planner is responsible for planning all aspects of the event; whereas the event manager is responsible for coordinating and managing these aspects during the day. The event manager will lead the event during the day. From ensuring that all the necessary installation is complete, catering is available to the speakers.

Their role includes important tasks such as ensuring compliance with all health and safety requirements, drawing up contingency plans, and managing staff and volunteers. Providing an event manager ensures that the event is delivered at a high level.

Courtesy: best corporate event planners

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Best Corporate event planners & Venue, provider. Main Barki Road Lahore, is one of the leading event management company which provides competent Services.