#Microsoft 365 SharePoint

[contractandpolicymanagement]

Your organization has made a significant investment in Microsoft 365 SharePoint. Making the most out of your organization’s SharePoint IT ecosystem can be highly useful when it comes to managing your contract management processes. Although SharePoint provides some functionality in dealing with contract management, it does not fully encompass the wants and needs of contract managers and legal departments.

[ameliakeli]

Migrate Box Files to SharePoint Without Breaking Their Links

[websyn]

Microsoft SharePoint and Dynamics 365 for Human Resources: Transforming Team Collaboration and HR Efficiency

In today's digital workplace, effective collaboration and streamlined HR processes are essential for maintaining productivity and a positive employee experience. Microsoft SharePoint and Dynamics 365 for Human Resources provide an integrated approach to address these needs, offering powerful tools to enhance team collaboration, automate HR functions, and empower employees with self-service capabilities. Here’s how these solutions work together to transform HR and teamwork efficiency:

1. Centralised Document Management and Team Collaboration with SharePoint

Microsoft SharePoint serves as a centralised platform where teams can securely store, share, and collaborate on documents in real time. This is especially beneficial for HR departments, as it enables them to:

Organise Key HR Documents: HR can store important files—such as policies, training materials, and onboarding documents—in a secure, searchable location, ensuring that employees have access to up-to-date information at all times.

Enable Cross-Department Collaboration: SharePoint’s collaboration features allow HR teams to work closely with other departments, such as IT and legal, to ensure compliance, update policies, and coordinate onboarding.

Enhance Remote Teamwork: With remote and hybrid work becoming more common, SharePoint offers easy access to resources from anywhere, supporting flexible work arrangements and keeping teams connected.

2. Automating HR Processes with Dynamics 365 for HR

Dynamics 365 for Human Resources is a powerful solution that automates repetitive HR tasks, enabling HR teams to focus on strategic activities that add value. Dynamics 365 for HR helps by:

Automating Employee Lifecycle Management: From onboarding to performance tracking and offboarding, Dynamics 365 helps streamline each stage of the employee journey, reducing administrative burdens and minimising errors.

Providing Self-Service Capabilities: Employees can use self-service tools to access their personal information, submit leave requests, and view benefits, reducing the need for HR intervention and empowering employees to manage their own data.

Tracking Performance and Goals: Dynamics 365 enables managers and HR teams to set goals, track progress, and provide feedback, fostering a culture of continuous development and aligning employee goals with company objectives.

3. Enhancing Employee Onboarding and Training

The onboarding experience can set the tone for an employee's entire tenure with the company. Using SharePoint and Dynamics 365 together provides a seamless onboarding process that includes:

Interactive Onboarding Portals: SharePoint allows HR teams to create customised onboarding portals where new hires can find resources, fill out paperwork, and complete orientation tasks in one place.

Automated Onboarding Workflows: Dynamics 365 enables HR to automate workflows for onboarding, assigning tasks to various departments to ensure a smooth transition. This might include IT setting up equipment, finance managing payroll, and supervisors scheduling orientation sessions.

Training and Development Tracking: HR can use Dynamics 365 to assign training modules and monitor completion, while SharePoint hosts training materials for easy access. This streamlined process improves onboarding consistency and enhances new hires’ engagement from day one.

4. Centralising Communication and Announcements

Keeping employees informed is key to building a cohesive organisational culture. SharePoint can act as a central communication hub for company news, HR announcements, and policy updates. Here’s how it benefits HR and teams:

Company-Wide Announcements: HR can use SharePoint to publish news and updates, ensuring that all employees receive timely information, from policy changes to wellness initiatives.

Departmental Communication: Specific departments can use SharePoint to share updates relevant to their teams, keeping communications organised and accessible based on user permissions.

Employee Feedback Channels: SharePoint’s collaboration tools can include feedback channels, allowing employees to share their thoughts on HR initiatives or participate in surveys, helping HR tailor policies and programs to meet employee needs.

5. Advanced Analytics for Data-Driven HR Decisions

Both SharePoint and Dynamics 365 offer data analytics capabilities that HR can leverage to make more informed decisions:

Employee Engagement Insights: Dynamics 365 can track data on employee satisfaction, engagement levels, and retention, providing HR with insights to improve workplace culture.

Performance Metrics: HR can analyse employee performance data to identify high performers, areas for development, and trends in team productivity.

Optimising HR Processes: By analysing HR process data, HR teams can identify bottlenecks or inefficiencies in workflows, making improvements to streamline operations further.

6. Enhanced Security and Compliance

Managing sensitive employee data requires strict security and compliance protocols. Microsoft SharePoint and Dynamics 365 are built with enterprise-grade security features that protect data integrity and ensure compliance:

Role-Based Access Controls: Both platforms allow HR to set access permissions, ensuring that only authorised personnel can access sensitive data, maintaining confidentiality.

Compliance with Regulations: Dynamics 365 for HR helps maintain compliance with employment laws, GDPR, and other regulations by centralising data, tracking consent, and automating compliance tasks.

Audit Trails and Reporting: Both SharePoint and Dynamics 365 provide audit trails, helping HR departments track data usage and monitor any changes for increased accountability and compliance.

7. Integrating Other Microsoft 365 Tools

The seamless integration of SharePoint and Dynamics 365 with other Microsoft 365 tools (such as Teams, Outlook, and Power BI) further boosts HR efficiency and collaboration:

Microsoft Teams Integration: HR can use Teams to communicate instantly with employees and managers, integrating with SharePoint to share documents and with Dynamics 365 to monitor HR tasks within the same ecosystem.

Power BI for Enhanced Reporting: Dynamics 365 and SharePoint data can be visualised with Power BI, allowing HR leaders to create detailed reports and gain insights to guide HR strategy.

Outlook for Scheduling and Reminders: HR teams can set reminders and manage schedules using Outlook integration, improving coordination and ensuring tasks are completed on time.

Conclusion

Microsoft SharePoint and Dynamics 365 for Human Resources bring powerful collaboration and automation capabilities that transform HR departments and team dynamics. By centralising document management, automating workflows, enhancing security, and enabling data-driven decision-making, these solutions empower HR to work more efficiently and foster a more engaged, informed, and connected workforce. Embracing these technologies enables organisations to remain agile, improve employee experience, and ultimately drive business success.

[vastedge330]

When selecting an Office 365 backup solution, businesses should focus on automated backups, granular recovery options, security, and scalability. These features help protect critical data from accidental deletions and malicious attacks, ensuring that business operations remain uninterrupted in case of data loss.

[ntaflos]

SharePoint Premium

Entdecken Sie die innovativen Funktionen von SharePoint Premium, Microsofts fortschrittlicher KI-gesteuerter Plattform für Inhaltsmanagement, und wie sie die Geschäftsproduktivität und Inhaltssicherheit verbessert.

Die Zukunft des KI-gesteuerten Inhaltsmanagements In unserem digitalen Zeitalter ist effizientes Inhaltsmanagement für Organisationen entscheidend. Microsofts SharePoint Premium tritt als ein bahnbrechendes Werkzeug in diesem Bereich hervor und bietet KI-gesteuertes Inhaltsmanagement und -erfahrungen. Dieser Beitrag erforscht die Kernfunktionen und Vorteile von SharePoint Premium. Überblick…

[threesixfivedgtl]

What is Microsoft Viva? Should My Company Be Using The Microsoft Viva Apps?

As Microsoft 365 consultants, since the release of the Microsoft Viva tools we have been bombarded with enquiries into what is Microsoft Viva and if you should adopt the Microsoft Viva tools into your business. In this article, we will explore the purpose and use cases of Microsoft Viva. We will look at the current applications, what’s in store for the future, and how it can be implemented into your organisation’s current tools. So you can decide if you should be using these tools in your company.

Understanding Microsoft Viva: A Revolution in Employee Experience

Microsoft Viva represents a paradigm shift in how organisations approach employee engagement and productivity. It’s a platform that aims to foster a more connected, engaged, and productive workforce by leveraging the power of Microsoft 365 and Teams. At its core, Microsoft Viva is designed to:

1. Enhance Employee Experience: Microsoft Viva prioritises the well-being and productivity of employees. It provides a digital platform where employees can thrive, stay connected, and access the resources they need.

2. Improve Communication: Viva breaks down communication barriers by centralising information and fostering collaboration through integrations with Microsoft Teams.

3. Promote Learning and Development: It offers tools and resources for continuous learning and skills development, helping employees stay relevant in today’s fast-paced world.

This is all achieved through a number of apps, that can be added to your companies Microsoft Teams.

Current Microsoft Viva Applications

As of now, Microsoft Viva consists of a few interconnected modules or applications:

1. Viva Connections: This app serves as your organisation’s intranet and gateway to company news, policies, and resources. It ensures that employees have easy access to essential information, fostering a sense of belonging and engagement. This intranet does not replace SharePoint, but surfaces your current SharePoint intranet through Microsoft Teams.

2. Viva Insights: Viva Insights empowers employees and managers to strike the right balance between work and well-being. It provides personalised insights, recommendations, and data-driven suggestions to help users manage their time and prioritize tasks effectively.

3. Viva Learning: With the rapid pace of change in the business world, continuous learning is essential. Viva Learning offers a platform where employees can discover, share, and access learning content, whether it’s internal training materials or external courses.

4. Viva Topics: Viva Topics leverages AI to organise and connect content across your organisation, making it easier for employees to find relevant information quickly. It helps create a knowledge-sharing culture that’s central to successful modern workplaces.

The Microsoft Viva Newcomers

5. Viva Engage: The predecessor for Yammer, Viva Engage provides a corporate social network, designed to provide collaboration and communication for company employees. Like Yammer, it acts as a companies internal social network, whilst integrating with other corporate tools.

6. Viva Glint: Previously part of LinkedIn, Glint provides a “voice for the employee”. Providing organisations a chance to understand their employees through employee feedback. Part of a number of tools in the ’employee listening market’, Glint is used to receive and make sense of opinions within the company.

7. Viva Pulse: Part of the Microsoft Viva suite for managers and leaders to quickly get feedback from their team, then take action on that. More project based than Glint, Pulse allows managers to get quick and precise updates.

8. Viva Goals: A great new introduction to Microsoft Viva. Viva Goals aligns the entire organisation from the top down, in terms of their goals and priorities and makes sure all employees are working to the same mission.

FAQ’s: Is Microsoft Viva Replacing SharePoint? Is Microsoft Viva Replacing Yammer?

SharePoint: The short answer to the question ‘is Microsoft Viva replacing SharePoint?’ is, no. Microsoft doesn’t have any plans to replace SharePoint with any of its new applications and SharePoint continues to be the core platform in the Microsoft suite. If anything, a lot of the new apps being introduced by Microsoft are built to work around SharePoint as the fundamental element to the suite.

Yammer: The short answer to the question ‘is Microsoft Viva replacing Yammer?’ is, yes. The Yammer web experience has now been rebranded to Viva Engage and will be slowly moving the Yammer features to Viva Engage.

FAQ’s: Can Other Apps be Included in Microsoft Viva?

Microsoft has ambitious plans for Viva, with upcoming enhancements and new applications to further elevate the employee experience. While the exact roadmap may evolve, Microsoft a promise more apps to come shortly and also further features to the current apps.

Although Microsoft Viva is a fixed set of apps released specifically by Microsoft, this platform has been cleverly designed to be included within Teams, and Teams does allow customised apps. As a team of software developers, we have developed many custom apps using Teams as the user interface. See below some examples of apps we have built within Teams, to work hand-in-hand with the Microsoft Viva suite:

Travel Booking Software & Employee Holiday Booking

Employee Directory

Timesheet Tools

Employee Onboarding Tools

Business Management Systems

Supplier Management Systems

Asset Management Tools

IT Service Management

Implementing Microsoft Viva

If you are planning to implement Microsoft Viva, our Microsoft consultancy services can help you get started. With our expertise and knowledge of Microsoft Viva and the entire Microsoft 365 suite, we can help you plan, implement and train staff on getting started with the new employee experience platform. Contact us to arrange a free consultation, to find out how we can help.

VIEW OUR FULL MICROSOFT VIVA SERVICES

[reniadeb]

😊@reniadeb😊

[technicalfika]

Instructions and code for creating a Single Page Application using Angular that fetches data from the Microsoft Graph API. The application will display the user’s last 5 emails, 5 calendar entries, 5 last accessed SharePoint sites, and 5 last Planner tasks. Instructions: Set up the Angular Project: # Install Angular CLI (if not already installed) npm install -g @angular/cli # Create a new…

[trndigital01]

Office 365 Managed Services | TrnDigital

Office 365 Managed Services - Office 365 and Azure managed services from TrnDigital help you maximize your investment with less of a burden on central IT. # 24×7 Support # Free Exchange & One Drive Migrations. Visit Us @ https://www.trndigital.com/office-365-azure-managed-services/

[ameliakeli]

Copy Box Files to SharePoint Online with Incremental Changes

[kaptech]

Project lead migrate QNAP NAS server to SharePoint online for Engitix

So we had a QNAP TVS-H874 NAS server where scientists kept their research notes and the NAS was used for the microscope that scans 1000s of images a day and stores the images on the NAS drive. 

The business decided that it is best to migrate the scientist research data to Sharepoint online and the NAS can then be solely used for storing images. As the scientist data had up to 800GB of data which consists of images, excel sheets, powerpoints, pdfs and word documents. 

First I created a folder in the sharepoint site called micro_one_whiteroom and created a sharepoint security group for the scientist micro_one_whiteroom_rw . I then added all the scientists that were working in the labs to the sharepoint security group and assigned that security group to micro_one_whiteroom security one folder. 

First thing going on Microsoft's recommendation I used the Sharepoint migration assessment tool to check if the Sharepoint farm can handle the data load and there will be no issues beforehand. 

Once this was done I used the Sharepoint migration tool to migrate all the data from the NAS drive to the sharepoint folder micro_one_whiteroom. Because it was a large amount of data I let it run throughout the week, then on the weekend I did an incremental migration which migrated the final files that were changed on the day to SharePoint online. Once this was done I stopped the sharing of the folder on the NAS drive and instructed the service desk to let the users know that they have to access the data on Sharepoint online on Monday. 

Issues 

So the issues we did face was the users were getting permissions errors when accessing the data online. To resolve this issue we had to get a Sharepoint SME from Microsoft to assist with the troubleshooting where we had to remove and re-add the security group to the Sharepoint folder. Then we had to map the sharepoint folder as a drive on a local machine and run a powershell script which did a force propagation down to the folders and files in the Sharepoint folder. This resolved the issue and the users were able to access the folder and the data. 

[etoiledunord]

Started a new office job today, and they use Microsoft 365. I had to look up the difference between OneDrive and SharePoint. Apparently OneDrive is for documents that are stored in the cloud and that people can collaborate on, while SharePoint is for documents that are stored in the cloud and that people can collaborate on. Good to know.

[navigniteitsolution]

Expert Power Platform Services | Navignite LLP

Looking to streamline your business processes with custom applications? With over 10 years of extensive experience, our agency specializes in delivering top-notch Power Apps services that transform the way you operate. We harness the full potential of the Microsoft Power Platform to create solutions that are tailored to your unique needs.

Our Services Include:

Custom Power Apps Development: Building bespoke applications to address your specific business challenges.

Workflow Automation with Power Automate: Enhancing efficiency through automated workflows and processes.

Integration with Microsoft Suite: Seamless connectivity with SharePoint, Dynamics 365, Power BI, and other Microsoft tools.

Third-Party Integrations: Expertise in integrating Xero, QuickBooks, MYOB, and other external systems.

Data Migration & Management: Secure and efficient data handling using tools like XRM Toolbox.

Maintenance & Support: Ongoing support to ensure your applications run smoothly and effectively.

Our decade-long experience includes working with technologies like Azure Functions, Custom Web Services, and SQL Server, ensuring that we deliver robust and scalable solutions.

Why Choose Us?

Proven Expertise: Over 10 years of experience in Microsoft Dynamics CRM and Power Platform.

Tailored Solutions: Customized services that align with your business goals.

Comprehensive Skill Set: Proficient in plugin development, workflow management, and client-side scripting.

Client-Centric Approach: Dedicated to improving your productivity and simplifying tasks.

Boost your productivity and drive innovation with our expert Power Apps solutions.

Contact us today to elevate your business to the next level!