setupgroup

[setupgroup]

How We Used Facebook to Communicate

[setupgroup]

How we have used FB to communicate

Through the use of social media, in particular Facebook our group was given a way to easily communicate and share ideas with one another.

Facebook is a great social media for communicating and since all of our group members were a part of Facebook we decided to create a group for the set up exhibition. The benefits of using Facebook to communicate includes:

• Being able to share ideas with the rest of the group

• Being able to see who is keeping up to date with the information/ideas being posted

• Adding your personal opinions to other members posts

• Being able to organize group meetings on a regular basis

• Assigning/Dividing/Managing tasks in order to stay on track

Overall Facebook provided us with a space to contribute our ideas and be sure that the ideas would reach all our group members. Our team manager made sure that the Facebook group was updated regularly with ideas and tasks in order for us to stay on track and consistently work on tasks. Also Facebook allowed us to ask questions to other group members in relation to ideas and concepts we weren’t too sure about.

[setupgroup]

General Group Meetings & Attendance

The attendance of the set-up crew was fairly good and consistent throughout the weeks and we would generally meet up every Thursday during class. Since majority of us were not able to attend the Inspire Centre visit on the Wednesday, and since the visit to the Centre is the most important part for the set up crew, we all arranged a time on the following day, Thursday, to meet up. Linda showed us around and updated us on what the tour was about.   

Overall, during our group meetings, everyone was contributing to the discussions and we always had a lot to talk about, such as getting volunteers to help serve on the night, what things we are allowed to bring, how we can rent and how many, and dividing tasks to make efficient use of our limited time for set-up on the night. We also had support from our tutor, Stephen, on some of the things we should take into consideration on the night. Our team manager, Liz, relayed everything back to us and told us some of the things that were discussed in the manager's meetings and what we can do to help.  Since the set-up team has to do the job on the night of the exhibition, the other teams have also asked us to help them with smaller things. All of us were asked by the marketing and design team to pin up posters around canberra to help promote the event and make our target market excited and aware. 

[setupgroup]

Getting close to D day - Week 13

It's week 13 and we are all getting anxious and excited for the exhibition and for the Set Up Team in particular this is the time where we need to knuckle down and start to plan the night and assign specific tasks for each member to ensure the night runs smoothly. 

A large amount of communication between members has been through the Exhibition set up group Facebook page. Liz our manager initiated a discussion on who will do what on the night. Each team member was able to comment on which area they would like to assist with. Some of the type of activities that team members will need to be allocated to will be: 

- Putting up the signage posters and decoration 

- Cleaning of the centre beforehand 

- Place the awards on the table to be easily accessible on the night 

- Usher for the night 

- Get together the list of music and test before had to ensure all is ok

- Organising the food so who will carry what and assign this to the waiters 

- Possible floor plan to be made before hand of where all the design works will go

Afterwards:

- Thanking the VIPS and all attendees for attending the night 

- Pack up after the night cleaning etc and putting the room back as it was when we first started

An issue was mentioned on where we can hire the ipads and this is still to be investigated.

Overall is going well and we are all very excited for the day of the exhibiton!

[setupgroup]

Hanging up promo posters around town!

[setupgroup]

Emerge Exhibition 2014!

[setupgroup]

Set Up group at the promo video!

[setupgroup]

Week 9

In week 9 we all brought in some old clothes to wear as we had planned to throw paint at a board painted white. There was a cut out of the logo stuck to the board already, so the plan was to peel it off after, like a stencil. This would leave a nice splatter effect on the board and match up to the branding of the exhibition showing the white logo over the top of the paint.

As a group we met in building 7 in the usual room. There was a couple of early announcements from the group leaders. After that we all moved outside and down to a spot near the Inspire Centre. We did this because we wanted our exhibition location in the background for our shoot.

The groups split up and each student was given some paint to throw. We did it systematically group by group as we were being filmed. This film is going to show us in ultra slow mo and make for a great promotional video before and during the exhibition. The branded boards will also be at the exhibition and link everything together for our guests. 

Week 10

During week 10 we brought in white shirts for our display photos. To start off class we met up in our groups again to discuss our plans for the upcoming weeks. We went one at a time into the photo room to get some shots done with our clear white shirts.

When every student had their photo taken we all went out the back of the building. Once again paint was distributed amongst us, except this time we weren't throwing the paint at a board but throwing it at each other. It was good fun to get messy and into the spirit of our exhibition brand. We went back up into the building where we once again had our photos taken. This time we were covered in paint. Our individual photos will be used for the exhibition and will probably end up on each students individual poster or a catalogue of our work. It has been important for us to get these events out of the way so we can have some solid promotional material.

[setupgroup]

 Inspire Centre Visit

[setupgroup]

Inspire Centre Visit

As the majority of the Set Up team were unable to attend the official Inspire Centre tour I was able to attend the tour and ask questions on behalf of the team.

The Inspire Centre in which we will be hosting the exhibition will cover 2 rooms and the entrance area. The main area is home to a large screen that is made up of 16 individual screens and can be used as a large screen or as individual screens depending on the style and design of the exhibition.

There is an area at the back of the main room that has a sink, a fridge and bench space for catering. There is a dividing wall in which a table can be set up for food and drinks. The dividing wall like many at the Inspire Centre are large white boards which can be written and drawn on to display signs and/or artwork.

The second room has 4 large white walls, which are all white boards and can be written on with white board marker. The white board markers are supplied by the Inspire Centre as are the cleaning solutions and equipment.  The lighting is controllable in this room, allowing the designer to decided what type of lighting they would like to use for their design concept.

In this room there are 4 projectors that are set up to display works across each of the 4 walls. The projectors can be worked via smart phone and the Inspire Centre is set up with wifi and the passwords have been written on the walls.

There is a second floor to the Inspire Centre which we are unable to use for the night of the exhibition but I was informed that if we desired to hang items, posters, or banners from the balconies we are allowed to do so.

There are a significant amount of chairs and tables available for use that is already supplied by the Inspire Centre. There are couches and permanent TV screens and table that cannot be moved.  We are able to set up tables and move Mac’s from Building 7 into the Inspire Centre for students who wish to display their work on screen and there are a significant amount of power points and extension cords available if needed.

Music can be pumped into the area and a sound system can be supplied, which includes speakers a podium and a microphone.  The Inspire Centre supplies all rubbish bins, tables and chairs and cleaning supplies. There are toilets available inside the building and there is air conditioning to accommodate the heat in summer.

I was informed by the centres tour guide that we were allowed to use the space in whichever way we like as long as we returned it to it’s original condition.

Linda

[setupgroup]

Week 6: Voting on an Exhibition concept

Week six was a big milestone for everyone in the exhibition unit. Not only was it the week of many assignment submissions, but it was also the week where the exhibition concept that we would put so much of our time and effort into making happen would be chosen.

Overall there were about 60 different concepts to be chosen from. We looked at the concept proposal posters, picked our favourite, then as a group voted for the one we wanted. Initially it was planned that we would vote, then vote again from the top ten most popular concepts. From here, the top three would be picked, then we would vote again to pick the final exhibition concept that would be used. However, after the first round of voting, there were only three or so concepts which were popular, so we just voted for the final concept from there. The concept chosen was Emerge. 

When thinking about how the choice of concept affects the set up team, there are a couple of things to think about, although they mostly relate to our teams ability to communicate with the other teams towards the end of the planning period, probably in the two weeks before the day of the exhibition. As we are not necessarily a planning or production team, we aren't directly responsible for the look of the materials that will be used to decorate the space, but we are responsible for how those materials look and are placed in the space. As a team we will have to make sure that the exhibition is set up correctly and properly reflects the planning and organisation done prior to the event - if the set up group messes that up, the exhibition and the works on display won't be properly represented, and the intended experience would be ruined.

[setupgroup]

Winning Concept!

[setupgroup]

Alana and Nick representing the Set Up group at the fundraising BBQ!

[setupgroup]

The lovely Set-Up Team taking attendance :D 

[setupgroup]

Items we need for set up (week 3)

During the early stages (week 3) of the exhibition unit, there were many considerations from big to small in relation to items we need for the 21st November.  A list of questions about this topic were made after a deep discussion within the set up group in order to have the night running perfectly, and these questions were later asked during the Inspire Centre visit.

The Questions 

• Rubbish bins? • Sink? • Fridge? • Ladders?  • Candles? • Blue tacks? • Sound system?  • Kitchen? Oven? Dishwasher? Could we hire one?  • How many projectors, TV screens, smart boards?  • How many chairs and tables? Enough for the night? • Mount power cords? Extension power cords?  • Max capacity of building/ room?  • When can we go in for set up ? • Hang objects from ceilings?  • Room dividers? Slide doors available? • Mobile monitors (on wheels ?)  • Microphones? How good, and how many? Wireless? Handheld? • Air conditioning? • Pin ups / blue tacks on walls?  • Are we allowed to use all spaces of the room?  • Safety on IPads ? • Floor plans for the exhibition building?

Despite the it was months away till the exhibition, It was extremely important to understand and acknowledge what is allowed, how many of the items were available,  and to check whether certain items were allowed to be use for the night. By making these small enquiries should ensure the exhibition can be running efficiently at the Inspire Centre

[setupgroup]

Set-up Teams First Meet and Greet

In week three of our Professional Promotion and Exhibition tutorial, the class split up into different teams in order to effectively organise the end of year graphic design exhibition. The exhibition Set-up Team consists of: Alana Dore, Liz Abbott, Renae Hindmarsh, Anna Richardson, Linda Gray, Terry Cheng, Nick Howard, Nina Hughes, Clare Nacion, Niranjan Nirmalan and Mel Boerma. Our first class as a team, involved getting to know each other and brainstorming initial tasks that we might need to complete as the set up team. These tasks include:

Coordinate GS students before/on night 

Write comprehensive exhibition night running sheet 

Catering quotes, coordination 

Music coordination 

Student awards/certificates 

Coordinate with GD staff - speeches, guest speakers, sponsor presenting awards, etc. 

Awards/gifts 

Lock up and organisation of show removal 

[setupgroup]

Exhibition Research

In preparation for the exhibition, extensive research was conducted into how an exhibition flows, what materials can be used,  what an entrance looks like and so on. From the exhibits we visited, we found that lighting  and sound played a big part in setting the atmosphere for the event. 

Upon entering the building you couldn't help but notice how this could add to a UC GD Gradation Exhibition. Design exhibition are supposed to be fun and full of networking. The mood and atmosphere that creative lighting and well chosen music, will definitely be a crucial part of if the event is effective or not. If there is inadequate lighting the students work will not be able to be viewed correctly. Also, if the music is wrong it will definitely set the tone of the whole evening. 

The layout of the exhibit must be logical, so that none of the exhibits are missed, and so that it is easy for the visitors to navigate the building and enjoy the pieces.