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Using an Invoice Mailing Service

Whether they’re for products or services, an invoice provides a detailed list of goods delivered or professional services rendered along with a total account of all costs to be paid. It is essential for tracking revenue, keeping financial accountability and speeding up the time it takes to get paid. But it can also be a full-time job preparing, printing and sending invoices, especially for companies that handle large volumes of them each month.

Using an invoice mailing service can help reduce your staff workload and make the process of invoicing your clients a much more efficient and reliable one. Invoice mailers take your data files, print them out and place them into envelopes for your customers to receive, making the entire process a whole lot more manageable than handling it in-house.

One of the more popular invoice mailers on the market is Docusend, which offers a range of printing and envelope sizes to accommodate any number of letters your company produces each month. The service can be used with multiple types of accounting software and includes online reporting for business owners who need to know how many of their orders are successfully sent out each month.

Some of your clients may still prefer to receive paper invoices, which are easier to file and less likely to be accidentally misplaced than electronic documents that can sometimes get lost in the shuffle of their email inboxes. Getting invoices into their hands keeps you at the forefront of their mind and can prevent you from having to send out reminders or escalate payment issues to debt collectors, which should be your last resort anyway.

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How to Print and Staple Mail Merge Documents

Mail merge is a great tool for quickly creating auto-personalized letters, envelopes, printing labels and more for multiple recipients without having to create each document individually. To complete a mail merge, Word offers two options for what to do with the results: print them directly or save them as separate documents that you can edit.

The former is fine if you have a single template that includes all the boilerplate text you want to use for each recipient and a separate data file that contains information about each person, such as names and addresses. If the data file contains a column for each name and address, you can insert the corresponding field into your mail merge template so that Word will automatically fill in the correct information from the data file during the merge process.

However, if your template is a multi-page document and you want to print each document on letterhead, use a different printer tray for each document or staple them together at the top left corner (or whatever other inline finishing option your printer has), it becomes a bit more challenging. The problem is that when you use Word’s mail merge feature, each result gets saved to its own document file and the resulting document files all include section breaks.

To avoid this issue, you can use a macro to break each of the merged document files into individual document files and to rename the document file based on a derived field from the data file so that you can easily distinguish one document from another. Fellow MVP Doug Robbins has written a macro that does exactly this and you can find it in this article in his Microsoft Answers blog.

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First Class Mail Vs Standard Mail

Choosing the best mailing option for your next direct mail campaign is crucial. Many marketers struggle to determine whether first class mail or standard mail is the best choice for their campaigns. This article will explain the differences between these two types of mail to help you make the right decision for your business.

First class mail is a mail service offered by the USPS for postcards, letters, large envelopes and small packages that weigh 13 ounces or less. It is an affordable option for sending personalized mail and time-sensitive documents such as invoices, statements, delinquency notices or insurance information. It also offers an optional ancillary service endorsement that can be added for an additional fee which allows you to forward undeliverable items or return them to the sender with the reason for non-delivery.

In terms of delivery times, first class mail is considered priority mail. This means it should arrive locally in under 5 days, and nationally in 13 days. However, it’s important to note that this is not guaranteed by the USPS and may be delayed depending on the season or local/regional bottlenecks.

First class mail is also the best option for reaching customers with outdated addresses, as the USPS will automatically forward it to the correct address, or return it to the sender, sometimes at no extra charge. This can be a huge benefit for businesses looking to make CRM updates, and avoid costly returned mails. First class mail is also the recommended option if your business is sending personalized messages or time-sensitive documents.

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How to Print Custom Invoices With Easy Digital Downloads

Invoicing clients is a necessary part of running any business, but it doesn’t have to be tedious. With a few simple steps, you can make your invoices professional and on-brand, helping you get paid faster.

The print mail Invoices should be easy to access for your customers — before, during and after purchasing something on your website. When your store is built on a platform like Easy Digital Downloads that’s purpose-built to help you sell your digital creations online, it’s easy to include an invoice or receipt with every purchase.

When your customers buy a product on your site, they’ll receive an email that includes the order details and a link to view their invoice. From there, they can print their invoice or download a PDF to save for their records. They can even share this private link with coworkers or accountants to help with bookkeeping and tax reporting.

The invoices will also appear in the My Account section of your website. This makes it easy for anyone to access, track and print their invoices whenever they want. The invoices will also be automatically populated with new orders and products from your e-commerce shop. This is a great feature for businesses that operate multiple locations and need to be able to instantly generate invoices based on customer orders. The sister product to BizPrint, Jovvie is a WooCommerce point of sale system that also allows you to auto-print invoices at specific locations in your retail space.

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Print My Documents And Mail Them To Me

Print My Documents And Mail Them To Me There are lots of places to go to print documents — your local library, an office supply store, or even the post office make it easy. Some of these companies will even ship your printed documents to you, so that's an option if you need a lot of copies that you just don't want to run out and get yourself.

Another option is to visit a printing service like PostGrid, which prints and sends standard and personalized letters, envelopes, postcards, business cards, and more directly to the people you need them to reach. The service offers numerous customization options, including images, fonts, layouts, messages, and more, so you can create professional-looking documents that will be noticed. Plus, you can use the variable data feature to personalize your entire mailing with a single click.

The only caveat here is that your printed documents will likely be in the same room as other people's, which may not be ideal if you have sensitive information or need to keep your privacy intact. Fortunately, most businesses that offer these services take steps to protect your information.

And finally, you can also visit a shipping store, such as The UPS Store or FedEx Office (which used to be known as Kinko's). In my experience at one location, the employee would email my file to the printer and then print it before handing it to me, which felt pretty safe and secure.

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