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Email Backup and Email Archiving

Backups are primarily used for operational recoveries, to quickly recover an overwritten file or corrupted database. The focus is on speed, both to back up and recover, and on data integrity. Archives, on the other hand, typically store a version of a file that's no longer changing, or shouldn't be changing.

Speed is less important in archives; even if the event is a legal action, you typically only have a few days to respond. Searchabilty is more critical in archives. In addition, importance is placed on the ability to scale data integrity and data retention over a long period of time, possibly decades. An archive is no longer limited to traditional files and images; most database applications have specific archive capabilities to allow the primary database to stay lean and fast while the archive is retained for research and compliance...to know more, visit - SearchDataBackup to know more.

What is a Backup?

A backup is a copy of data that can be used for a business' operational recovery. Therefore, if there has been a case of deletion (accidental or otherwise), overwriting or corruption of your data, you will be able to recover it and resume operations as normal with minimal disruption. If you do use a backup to restore data, you will only be able to restore to a previous point in time (the point where you last backed up your data).

What is an Archive?

On the other hand, an archive is a collection of historical records with the purpose of providing long-term preservation and retention of data for regulatory compliance - not for rapid recovery after a data loss incident. Archives are a stored version of those records that cannot be changed and are incorruptible...get more info over at - Mirror Web.

Restore vs. retrieval

Even if the purpose of an archive is to save space on primary storage, it needs to be able to perform a retrieval vs a restore if it is to be called an archive. Backup systems restore and archive systems retrieve.

When you restore something, it is typically a single file, server or database.  When you retrieve something, it’s usually a collection of related data, that may or may not have been stored on the same server or even in the same format.  A restore is also done to a single point in time, such as restoring a database to the way it looked yesterday.  A retrieval uses a range of time, such as all emails for the last three years...visit - NetworkWorld.

Archival storage: Total cost of ownership

For many organizations, financial considerations are equally as important as technical attributes. Companies will not invest in new products unless they meet their technical requirements and meet their budgets. While active data and backup expenses are analyzed using short-term acquisition and media costs, it is more appropriate to consider the long-term total cost of ownership for an archive environment. Analysis over time provides a much more representative view of the total archive cost over many years.

Choose a product that fits your needs

Despite cost differences, it's important for every company to distinguish its backup and archiving needs and to choose a product that meets its individual technology and TCO needs.

Remember that archival storage should not be confused with active data and backup operations. The requirements of an archive call for a strategy that enables regulatory compliance, data authenticity, media longevity, quick random access and low TCO. A range of storage technologies can be applied to this challenge, each with its own strengths and weaknesses...this and more over at - www.computerworld.com.

If you need to make sure that you do not miss any emails then get email backup and if you need to keep emails stored up for later usage then get email archiving.